Guide for New Staff
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Welcome to ASU!
We know that there are many things to deal with as you assume your new position at ASU and this page was designed to make the transition a little easier for new staff. There is a tremendous amount of information on the web to answer many of your questions, but it is often difficult to know how to find it. We hope this web page helps you locate that information and to get settled at ASU. Arizona State University offers a wide range of employment benefits to its faculty and staff members. The combination of insurance benefits to university policies creates a family-friendly environment to help our employees achieve a balance in their professional life as well as personal life. To better acquaint you with the choice and scope of employment benefits, please go to the particular subject matter that interests you to find further information.
INSURANCE PLANS [Back to top]A faculty or staff member who is employed at Arizona State University for 20 or more hours per week in a continuous position for six months or more is considered to be a "benefits-eligible" employee under Board of Regents and University policies. The University offers a broad range of benefits to its employees. ASU offers insurance plans for medical, dental, vision, life insurance, short-term disability, long-term disability, long-term care, auto/home insurance, and COBRA (insurance after termination). ASU pays an employer share of the premium for medical and dental insurance. Life insurance and long-term disability insurance are provided at no additional cost to the employee. The employee is entirely responsible for the cost of vision insurance, short-term disability, long-term care insurance, auto/home insurance, and COBRA coverage. Employees may set up flexible spending accounts to pay for medical; vision; dental and / or dependent (day) care expenses with money withheld from their paycheck that is not subject to Social Security and federal or state income taxes. http://www.asu.edu/hr/benefits/insurance_programs.html Employees must make their insurance program choices at their initial date of hire. Employees can make changes to their prior selections either during the Open Enrollment period or upon the occurrence of certain events (e.g., marriage, birth of a child, divorce, death) that occur outside of the open enrollment period. Open Enrollment will occur from August to September for the benefit year starting October 1. Cost information can be viewed at: http://www.asu.edu/hr/benefits/2003benefit_rates.pdf RETIREMENT PROGRAMS [Back to top]Faculty, academic professionals, administrators, and service professionals may choose to participate in either the Arizona State Retirement System (ASRS), a defined benefit program or one of the several optional retirement programs (ORPs) which are defined contribution plans. Currently, there are four ORP providers:
Information about ASRS and the optional retirement programs can be found at: http://www.asu.edu/hr/benefits/retirement_plans.html An individual hired as classified staff member is eligible to participate in the Arizona State Retirement System. http://www.asrs.state.az.us/ An individual who works 20 hours or more a week for 20 or more weeks in a year (does not need to be consecutive) is required to participate in the Arizona State Retirement System. Individuals who are sworn peace officers with the University's Department of Public Safety must enroll in the Public Safety Personnel Retirement System (PSPRS), which is a defined benefit plan. Information about the PSPRS is available at: http://www.psprs.com/ WORKERS' COMPENSATION [Back to top]All employees of the university, including non-benefits eligible employees and student workers, are covered under the state's Workers' Compensation program for injuries and/or illnesses that arise out of the employment relationship. http://www.asu.edu/hr/benefits/workers_compensation.html HOLIDAYS [Back to top]The University provides its benefits-eligible employees with ten (10) paid holidays per year. Holidays normally designated include: New Year's Day VACATION [Back to top]With the exception of faculty and academic professionals on 9-month academic appointments, all benefits-eligible employees at ASU earn vacation time. The accrual of vacation time varies based upon the individual's employment category, length of service with the University, and percentage of FTE: Accrual Schedule for Classified Employees (100% FTE)
Accrual Schedule for Service Professionals, Administrative Employees, Faculty and Academic Professionals with fiscal year appointments (100% FTE)
HEALTH-RELATED LEAVES [Back to top]Sick LeaveASU provides sick leave as a means of providing salary continuance during periods of absence from work for personal illness, injury, pregnancy, childbirth or related medical conditions, or illness or communicable disease within the family or absence due to the death of certain family members. The computation of accumulated sick leave is based on a full-time, eight-hour day. Persons working less than 100 % FTE but at least 50 % FTE are credited with sick leave adjusted to the percentage of time worked.
A cash payment for accrued sick leave will be made at retirement. The amount of the cash payment will be a percentage of the employee's current hourly wage at the time of retirement which is determined from the number of accrued and unused sick hours:
Maximum payment is $30,000 and is subject to certain conditions. To read more, go to: Related Policies:
http://www.asu.edu/aad/manuals/acd/acd702-02.html Family LeaveRelated Policy: http://www.asu.edu/aad/manuals/spp/spp705-02.html Eligible employees under the Family Medical Leave Act (have worked for the University at least 12 months and who have worked at least 1,250 hours preceding a request for leave) can receive up to 12 weeks of protected leave within each 12-month period (which runs from the anniversary date of hire of the individual employee) where either the employee or a member of the employee's immediate family, including domestic partner, has a serious health condition. Depending on the individual circumstances of each case, the leave can be taken in either a single block, on a reduced work schedule or intermittently. Family Leave is also available to eligible employees who have a child or who adopt a child or who act as foster parents. In any of these situations, the employee is only entitled to take the 12 weeks of leave in a single block of time and the leave of absence must be completed within the 12 months immediately following the birth or placement of the adoptive or foster child. If both husband and wife work at the University, the total amount of leave cannot exceed 12 weeks. Benefits-eligible employees who do not qualify for Family Leave or who do qualify for Family Leave but have exhausted the period of leave available under that policy but remain unable to return to their job duties can request additional time off under the Extended Leave of Absence policy. Extended Leave of AbsenceRelated Policy: http://www.asu.edu/aad/manuals/spp/spp705-01.html Administrative, service professional, or classified staff members who need a leave of absence for medical reasons or for personal reasons can request a leave of absence under this University policy. The maximum period of leave is 12 months. Faculty and academic professionals who need a leave of absence for health reasons beyond the 12 weeks provided under the Family Leave policy, may request additional time off under the Leave without Pay policy http://www.asu.edu/aad/manuals/acd/acd707.html This policy may also be used for leave requests based upon personal reasons. Bereavement LeaveASU provides paid bereavement leave for its employees. If a family member, including domestic partner, or one of their relatives dies in-state, the employee will receive up to 3 paid working days. If the employee needs to make arrangements for or to attend a funeral that is out-of-state, the employee can receive 2 additional working days of pay. http://www.asu.edu/aad/manuals/acd/acd702-04.html http://www.asu.edu/aad/manuals/spp/spp704-05.html If you find that a family member's estate needs to be probated, the Maricopa County Superior Court provides a self-service center that provides many of the necessary forms. /www.superiorcourt.maricopa.gov/ssc/sschome.html EMPLOYEE ASSISTANCE [Back to top]The university provides an Employee Assistance program at no charge and on a confidential basis. The Employee Assistance Office is an on-site employee counseling and organizational consultation service. Counseling is provided free of charge, regardless of whether the problem arises in one’s personal life or in the workplace.
OTHER EMPLOYEE BENEFITS [Back to top]Worklife/BalanceOther employee benefits include the worklife/balance program offered through our Human Resources staff (e.g., housing assistance, legal assistance, personal money management/ credit counseling, home buyer assistance program, health watch program) http://www.asu.edu/hr/worklife/index.html Tuition WaiverThe program permits benefits eligible employees to take courses at ASU, NAU, or the UofA, for a reduced tuition fee. Qualified family members may also enroll. The value of the waiver may be taxable under current federal tax regulations. http://www.asu.edu/hr/benefits/tuition_waiver_info.html Discount ServicesThe University offers employees additional facilities, activities, and programs either free or for a discounted fee. These include:
For more information: http://www.asu.edu/hr/benefits/on_campus_disc_services.html Need a Lawyer?A resource for locating an attorney or law firm is the State Bar of Arizona. Its web site includes information on factors you should consider when retaining a lawyer. http://www.azbar.org/LegalResources/findlawyer.cfm The self-service center at the Maricopa County Superior Court offers information on Domestic Relations, Guardianships, Conservatorships, Wills, and Probate Matters http://www.superiorcourt.maricopa.gov/ssc/sschome.html The Maricopa County Bar Association also maintains a Lawyer Referral service which may be accessed by calling (602) 257-4434. A voluntary, pre-paid legal benefit program for all interested ASU employees is available through the University's Human Resources Department. Contact HR to obtain more information about scope of legal services available and the cost. http://www.asu.edu/hr/worklife/work_life_balance_programs.html (click on Legal Assistance).
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