ASU Libraries logo

 

IEE 594
Conference and Workshop

Library Session #1

 

Outline of Today's Class:

  1. Introduction to RefWorks
  2. Creating Effective Search Strategies
  3. Recommended Databases for Construction
  4. Using "Get It @ ASU" and Interlibrary Loan
  5. Exporting References from Databases into RefWorks
  6. Using Write N Cite
  7. Exercise

Your Librarian:

Linda Shackle
Coordinator for Science & Engineering Services

Noble Science & Engineering Library

480-965-7601
linda.shackle@asu.edu

 

 

 

Introduction to RefWorks

Refworks is citation management software. Refworks will store your references, keep them organized and provide a link to the full text of the document (if available online). Refworks will also create a bibliography of your references; with the addition of the Write-N-Cite plug-in, Refworks will also format your paper, too!

Refworks is available at http://www.asu.edu/refworks

The Refworks toolbar:

  • References: import references or enter references manually
  • View: see your folders
  • Folders: create new folders or view your list of folders
  • Bibliography: create a bibliography and/or format a paper
  • Tools: where to find the Write-N-Cite software
  • Help: tutorials and instructions

 

Creating Effective Search Strategies

  1. Write the topic in one simple sentence or as a simple question.

    Example: How can airplane cockpit design be improved?

  2. Divide the sentence into concepts.

    Concept #1: airplane
    Concept #2: cockpit
    Concept #3: design

  3. For each concept, determine synonyms, acronyms, abbreviations, spelling variations.

    Concept #1: airplane, aeroplane, aircraft
    Concept #2: cockpit
    Concept #3: design

  4. For each concept, place the keywords within parentheses and separate by "OR".

    Concept #1: (airplane or aeroplane or aircraft)
    Concept #2: (cockpit)
    Concept #3: (design)

  5. Combine the concepts into one search statement separating the concepts by "AND".

    (airplane or aeroplane or aircraft) and (cockpit) and (design)

 

Recommended Databases for Industrial Engineering

The following databases cover human factors engineering, but each from a different point of view. Select the one or two most appropriate for your topic.

 

 

Using "Get It @ ASU" and Interlibrary Loan

Use the button to determine if the journal is available at ASU.




If the journal is not available at ASU, request a copy via the Interlibrary Loan service.






If you don't have an Interlibrary Loan/ILLIAD account, go to https://illiad.lib.asu.edu/illiad/Logon.html and click on "First Time Users" in the lower left corner of the screen. To access your Interlibrary Loan Account, from the Libraries' home page (http://www.asu.edu/lib/) in the left column, click on "Service --- for Students"; on the services page, under "Borrowing Library Materials" click on "Requesting Materials"; click on "Requesting materials ASU doesn't have" and on the next page click on the "ILLIAD Request Form" link in the first paragraph.

 

Notes:

  • "Get It @ ASU" only works for journals at this time; for conference proceedings and books, search the ASU Libraries Catalog.

  • Have a printed list of books, conference proceedings, or journal articles and want to know if the ASU Libraries have them?

    • Look up books and conference proceedings in the ASU Libraries Catalog

    • For journal articles, use either:
      • the Citation Linker option of "Get It @ ASU"
        (found on the Research Database page, in the right hand column under "Useful Tools")
      • The ASU Libraries' Journal Title Lookup
        (found on the Libraries' home page in the left hand column, click on the "plus sign" next to "Find Articles" or on the Research Database page, in the right hand column under "Useful Tools")

 

Exporting References from Databases into RefWorks

 

ABI/Inform:

  1. Click on checkbox to the left of each record you want to export
  2. Click on the Export link (in yellow, near the top of the screen)
  3. Click on "Export directly to RefWorks"
  4. RefWorks will open up; login; records will be imported
  5. Move the references into desired folder

 

EI Compendex:

  1. Click on checkbox to the left of each record you want to export.
  2. Click on the "Download" link (in blue, near the top of the screen)
  3. Choose "RefWorks direct import", click on the "Download" button.
  4. RefWorks will open up; login; records will be imported
  5. Move the references into the desired folder



MathSciNet:

  1. For each citation you want to put in RefWorks, click on the "Clipboard" link underneath the reference.
  2. Click on the blue "Clipboard" button in the top right.
  3. Select format "Citations (BibTeX) and click on "Save Clip"
  4. Use your browser's FILE menu and click on "Save As"; save the file in the text (.txt) format; make note of the folder in which the file is put.
  5. Open RefWorks and login.
  6. In the drop down menu under "References", select Import.
  7. For "Import Filter/Data Source" select BibTeX.
  8. For "Database" select MathSciNet.
  9. For "Import References Into" select the desired folder
  10. The "Import Data from the following Text File" radio button should be selected; click browse to find the file you saved in step 4.
  11. Click "Import". The references will be added to the folder you selected.






 

PsycInfo:

  1. Click on the checkbox to the left of each record you want to export.
  2. When you have marked all the records you want click on the RefWorks icon (near the top of the screen)
  3. Click on Export to RefWorks
  4. RefWorks will open up; login; records will be imported
  5. Move the references into the desired folder


Web of Science:

Method 1: Fewer steps but only adds the brief citation information

  1. Mark each record you want by clicking on that record's checkbox.
  2. In the right column, click on the "Export to Reference Software" button
  3. A popup window will ask if you want to save this file; click Save (and note where the file is being saved on your computer!)
  4. Open RefWorks and login
  5. In the drop down menu under "References", select Import.
  6. For "Import Filter/Data Source" select ISI (Institute for Scientific Information).
  7. For "Database" select Web of Science
  8. For "Import References Into" select the desired folder
  9. The "Import Data from the following Text File" radio button should be selected; click browse to find the file you saved in step 3.
  10. Click Import. The references will be added to the folder you selected.

Method 2: More steps but you can determine exactly what information you want to include in Refworks

  1. Mark each record you want by clicking on that record's checkbox.
  2. In the right column, click on the "Add to Marked List" button
  3. At the top of the page, click on the "Maked List" button
  4. Under Step 1 Choose the fields you want to export. (Hint: the abstract, when available, is helpful!)
  5. Under Step 2 (select an option) choose Save to File (make sure field tagged is selected).
  6. A popup window will ask if you want to save this file; click Save (and note where the file is being saved on your computer!)
  7. Open RefWorks and login
  8. From the References drop down menu, select Import.
  9. For "Import Filter/Data Source" select ISI (Institute for Scientific Information).
  10. For "Database" select Web of Science
  11. For "Import References Into" select the desired folder
  12. The "Import Data from the following Text File" radio button should be selected; click browse to find the file you saved in step 6.
  13. Click Import. The references will be added to the folder you selected.





 

 

 

Using Write-N-Cite

Refworks has a "Write-N-Cite" plug-in that will format your paper as well as your bibliography. All library terminals have the Write-N-Cite software installed.

You may install Write-N-Cite on your own computer. To get the Write-N-Cite software, open your Refworks account and click on "Tools" on the toolbar, then click on "Write-N-Cite on the drop down menu. Important: there is a special setup you must do if you will be using Write-N-Cite from off-campus, see the special instructions at http://www.asu.edu/lib/refworks/ (scroll down to the heading "Using Write-N-Cite from Off-Campus)

To use Write-N-Cite to format a paper:

  1. Open WORD
  2. Click on the Write-N-Cite icon and login to your RefWorks account.
  3. In the Write-N-Cite window, mark the box for "Always on Top"; resize and move the window to the right side of the screen.



  4. Type the text of your paper; as you come to where you'd like a reference to be located, click on the "Cite" link in the Write-N-Cite window for that item.




  5. When you have finished writing your paper, save it to a file. (You may also close the Write-N-Cite window at that point, too.)
  6. Go to RefWorks (http://www.asu.edu/refworks) and open up your account.
  7. Click on Bibliography on the toolbar
  8. Select the Output Style
  9. Click on the Format a Paper and Bibliography button
  10. Select Document to Format (use Browse button to find the document)
  11. Click on References From button and select the Folder (CON598Practice)
  12. Click on Create Bibliography


 

 

Exercise

  1. Enter your Refworks account and create a "IEE594Practice" folder.
  2. On your worksheet, create a search strategy for your topic by dividing the topic into concepts and list at least one term for each concept.
  3. On your worksheet, create a single search statement using the correctly placed operators (AND, OR) and parentheses ( )
  4. Do your search in both EI Compendex and Web of Science; for each database:
    • Record on your worksheet the number of results and how many in the first 10 results are on target
    • Select five (5) citations that are appropriate for your topic (do not just pick the first 5 to be displayed - look for the best ones!) and export into your RefWorks IEE594Practice folder
  5. Create a WORD document that contains the following information:
    • Your name
    • Your search Topic
    • Your search statement
    • Type the following text and insert your citations at the indicated spots.

      Here is my first citation [citation #1]. This is followed by my next two citations [citation #2][citation #3] and two more citations [citation #4] [citation #5].

      I also found that this citation [citation #6] as well as [citation #7] were also on target. Finally, I found that these citations [citation #8] [citation #9] [citation #10] were useful as well.

      I have now finished my paper.
  6. Format the paper into the American Society of Civil Engineers style.
  7. Print out the formated paper and give your worksheet and paper to Linda.


Page last modified: December 12, 2007