Publication Permissions/Copyright

Publication Permissions

All requests to publish, exhibit or redistribute (hereafter “publish” or “publication”) materials reproduced from our collections must be submitted in writing to the Head, Department of Archives and Special Collections in advance of publication. The Department reserves the right to extend or withhold permission to publish reproductions of its physical property. Click here to access the Request for Permission to Publish form. Click here to e-mail the Department with questions regarding permissions. Or call (480) 965-4932.

Direct quotations of less than 500 words are considered fair use and do not require permission to publish.

In addition, it is the responsibility of the user to obtain permission to publish from the owner of the copyright (the institution, the creator of the record, the author or his/her transferees, heirs, legatees, or executors). The Department reserves the right to extend or withhold permission for publication of its intellectual property when copyright for the selected information has been retained by ASU. When copyright is not retained by ASU the Department refers users requesting permissions for publication to potential copyright owners whenever possible. The owner of the copyright may charge fees in addition to those charged by the Department.

When placing a copy photography order the user must complete our Copy Photography Order Form, in which the user agrees to indemnify and hold harmless Arizona State University, its officers, employees, and agents from and against all claims made by any person asserting that he or she is an owner of the copyright.

Commercial Use Fees

A $100.00 use fee is charged for any one time, one edition, commercial use of the physical property of our materials. These uses may include but are not limited to online website or database displays, publication in textbooks, consulting reports, newspapers, the popular press, television broadcasts, film and video productions, display in business venues, or other commercial ephemera (menus, posters, brochures). A fee of $300.00 is charged for multiple use of a single edition, including multiple broadcasts or screenings, multiple distribution channels (i.e. hardcopy and online books) or various language editions of the same work.

Commercial use fees are not charged for uses of the Department's materials in student papers, theses, dissertations, or in official publications of the University.

Commercial use fees may be waived at the discretion of the Head, Archives and Special Collections, for the following applications:

  • Commercial uses of our materials that promote the history of Arizona State University
  • Publication, exhibition or redistribution of information by private individuals, government agencies or non profit organizations (defined by valid non-profit tax status).
  • Consultants or contractors working for non-profit or government organizations, if the collaboration is confirmed in writing by the partner organization.

All other businesses, organizations, and commercial consultants or contractors will be assessed commercial use fees as described above. Contact for further information.

Citation Form

The Department requires that any authorized publication, exhibition or redistribution of reproductions of its physical property by accompanied by a proper citation to its source. Presentation of our materials in web pages, multimedia, print or television must be accompanied by a cutline citation to the research unit of origin and the University Libraries (e.g. Arizona Collection, Arizona State University Libraries), preferably in close proximity to the item. Materials appearing in scholarly work must be accompanied by full citations with call number and collection title in addition to the cutline citation form above (e.g. MCL 82309, Herb and Dorothy McLaughlin Collection, Arizona Collection, Arizona State University Libraries).