Course Reserves FAQ

Electronic Reserve Questions

Is Adobe Acrobat Reader on most computers on campus?

We have not surveyed the percentage of campus computers that currently have Adobe Acrobat Installed, however, it is available for your personal computer free at the Adobe web site.

I am not familiar with Adobe Acrobat Reader, is there help out there on its use?

Yes. There is help on the web:

http://www.adobe.com/supportservice/custsupport/main.html.

Can I download scanned Reserve material to disk, or must I print them out?

You can do both.

Does printing this scanned material infringe on Copyright Law?

By limiting who can access the scanned images via passwords, The University Libraries complies with the Fair Use Guidelines regarding Copyright Law.

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Course Reserves FAQ for Faculty

Reserve Services Guidelines Questions

How do I place materials on Reserve?

A completed Course Reserve form must be submitted to the appropriate Library Reserves Unit. The Course Reserve Form can be submitted to Reserve manually or Online.

Note: Library owned books can be pulled from the stacks by Reserve staff but all other materials such as personal books, class notes, sample exams & journal articles must be brought to the library.

To submit manually, complete and sign Reserve Course Sheet (available at the Circulation desk)

1. Indicate the name of the instructor who is primarily responsible for the class and the course prefix and number.

2. Supply call number and title for all library owned books requested. Call numbers will be created for Personal Copies and Files by Reserve staff.

3. Choose a loan period:

2 Hours, No Overnight. Recommended selection for all files.

2 Hours, Overnight. Items may be checked out two hours before library closing and must be returned within one hour after the Library opens.

 

4 Hours, No Overnight. Recommended selection for all media.

4 Hours, Overnight. Items may be checked out four hours before library closing and must be returned within one hour after the Library opens the following day.

1 Day – 24 Hours

3 Days – 72 Hours

7 Days – 168 Hours

If two or more faculty request the same book, the shortest loan period will be honored.

4. Provide title and author (if available) for all items. Create a title for materials developed for the class, such as tests, quizzes, lecture notes, etc. It might be helpful to specify a time frame or specific topic as part of the title. For example, an appropriate title might be "Homework Solutions, 9/1-9/14."

5. Restrict list to required reading only. All items will be taken off at the end of the semester unless otherwise noted. Notification of ongoing need must be given two weeks before the end of the semester. Instructors are responsible for picking up their own materials. Due to copyright restrictions, photocopies of copyrighted materials may not be placed on reserve for more than one semester.

6. A completed Course Reserve Sheet is required for all Reserve requests. Reserve staff will retrieve books from the stacks throughout the semester. However, due to the high volume of material being processed during the first few weeks of each semester, it is highly recommended that all materials be submitted with the Course Reserve Sheets. Turnaround time during this period can be several days.

7. If an item is checked out, please include it on the course sheet, Reserve personnel will recall it for Reserve. Instructors should confirm with the Reserve department that all requested materials, whether Searches or Recalls, are on Reserve and available for check-out to their students by reviewing the Reserve lists in the Online Catalog or by calling the unit.

8. If an item is not owned by the library, please include the title and author/director on the Course Reserve Sheet, Reserve personnel will place a "rush" order for the item. Advanced notice is highly recommended for items that need purchasing. Depending on vendor availability, the item may or may not be received in time for use during the requested semester.

 

What are the choices of loan periods for Reserve items?

2 Hours, No Overnight. Recommended selection for all files.

2 Hours, Overnight. Items may be checked out two hours before library closing and must be returned within one hour after the Library opens.

4 Hours, No Overnight. Recommended selection for all media.

4 Hours, Overnight. Items may be checked out four hours before library closing and must be returned within one hour after the Library opens the following day.

1 Day – 24 Hours

3 Days – 72 Hours

7 Days – 168 Hours

If two or more faculty request the same library book, the shortest loan period will be honored.

 

 Can I keep items on Reserve indefinitely?

Unless otherwise indicated on the Reserve Course Sheet, all material will be taken off Reserve at the end of the semester. Notification of ongoing need must be given two weeks before the end of the semester. Instructors are responsible for picking up their own materials. Materials must be removed from Reserve if an instructor is off campus for one or more semesters (including sabbaticals, leaves of absences, etc.) Due to copyright restrictions, photocopies of copyrighted materials may not be placed on reserve for more than one semester without the explicit written permission of the copyright holder.

 

Do I have to pull the items from the stacks myself?

Reserve staff will retrieve library books from the stacks throughout the semester. However, due to the high volume of material being processed during the first few weeks of each semester, it is highly recommended that all necessary materials be submitted with the Course Reserve Sheets.

 

After submitting my course list, how soon will the items be ready for my students to check out?

All materials submitted to Reserve must be processed before they are available for student use and will be processed in order of their receipt. Depending upon the length of the list and the backlog of other items, it may take several days for a Reserve Course Sheet to be completely processed. Items brought in right after a class cannot be immediately available and will be queued behind earlier requests.

 

Will you make the copies from journals for me?

Reserve staff does not pull and copy journal articles or text chapters. Photocopies must be submitted with the Reserve Course Sheets and must conform to the University Libraries' Copyright Guidelines and Restrictions.

 

Can I put my own personal copy on Reserve?

Yes, but the Library is not responsible for damage or loss of personal books, photocopies, computer discs, CDs, etc. while they are in use on Reserve. Each item will be identified with Reserve tape, barcode label, personal copy label and when applicable, copyright warning.

 

Can I place journals or reference materials on Reserve?

Neither current nor bound library-owned journals may be placed on Reserve. A function of the Reserve files is to contain copies of needed articles to allow journals to remain on the shelf.

Reference materials will not be placed on Reserve for any course.

 

What are the Copyright restrictions for placing items on Reserve?

Copyright Restrictions

(Including Chapters and Anthologies)

 

The University Libraries, in consultation with the University General Counsel, has adopted the following interpretation of the copyright laws as they relate to Reserve materials.

The Library may accept only one photocopy of any copyrighted item for one semester only. The item cannot be placed on Reserve again without written copyright permission, which the instructor is responsible for obtaining. An example of a permission request is available at Reserve or online. All photocopied items will be removed at the end of each semester unless permission had been provided to reserve.

A photocopy of one chapter from a single author or co-authored work or photocopies of not more than three chapters or articles from a collective work or periodical volume may be placed on Reserve over the course of a semester. Of these, not more than one article from each collective work or periodical volume may be on Reserve at the same time.

If the article is from an E-Journal/Database to which the library subscribes, up to three articles from the same e-journal/database source may be placed on reserve for multiple semesters without needing copyright permission. This applies only to E-Journals/Databases for which the library maintains a subscription.

Reserve files may not be used to create, replace, or substitute for anthologies, compilations or “reading packets.” For this reason, each chapter, article, etc. must be listed as a separate file and not linked with others in a “packet” format.

Video materials recorded from television may be placed on reserve one time only for a maximum of 45 days. Only one copy with a single program/segment on the tape is allowed. The recording cannot be placed on Reserve again without written copyright permission, which the instructor is responsible for obtaining.

For additional information, refer to the Questions and Answers on Copyright for the Campus Community (available at Reserve).

 

 

Can I have items on Reserve in more than one library for my students?

All materials for a Course/Instructor will be housed together at one branch. The only exception is if a specific item is requested for Reserve in two libraries, in which case it will be placed in the library which received the earliest request. Ideally, materials will be placed on Reserve in the library which primarily serves the subject needs of the course being taught, unless the majority of the books on a specific course sheet would dictate otherwise. In such cases, materials will be placed on Reserve in the library which owns the majority of books on a specific Reserve Course Sheet. 

 

Is there a limit to the number of items I can place on Reserve?

No, but it should be restricted to required readings only and faculty may be asked to re-evaluate the list at the end of each semester.

 

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Electronic Reserve Questions

 

 

Is Adobe Acrobat Reader on most computers on campus?

We have not surveyed the percentage of campus computers that currently have Adobe Acrobat Installed, however, it is available for your personal computer free at the Adobe web site.

 

I am not familiar with Adobe Acrobat Reader, is there help out there on its use?

Yes. There is help on the web:

http://www.adobe.com/products/reader/productinfo/faq/.

 

Can I download scanned Reserve material to disk, or must I print them out?

You can do both.

 

Does printing this scanned material infringe on Copyright Law?

By limiting who can access the scanned images via passwords, The University Libraries complies with the Fair Use Guidelines regarding Copyright Law.

 

I am definitely interested in Electronic Reserve. What do I need to do?

Please bring your photocopied material to the Circulation Desk of the library you will be using for Reserve and fill out a Reserve Course Sheet with information regarding each piece submitted (e.g. author/title etc.). A digital copy will be made available for remote or online access. The hard copy will be retained by the library until the end of the semester.

I want to place some books on Reserve at the library and also some material on Electronic Reserve. Do I need to fill out two separate forms?

No. Only one request form is needed.

 

Can I have articles and tests on Electronic Reserve and the same items available on "Paper" Reserve in the Library?

Yes. All photocopied material that meet the University Libraries Copyright Guidelines are placed on Electronic Reserve in the library. Upon instructor request, a paper file will be available for checkout.

 

The article I am using is already available online in one of the Libraries' E-journals. Do I need to bring in a photocopy for scanning?

Reserve staff will need to photocopy to scan if you would like to have the item appear on your library course reserve listing. An alternative is for you to link to the article directly from your Blackboard account. Instructions for this are available online at http://www.asu.edu/lib/research/tutorials/blackboard.htm.

 

What material will you accept for scanning?

Generally, we will accept the same materials that we have traditionally placed in folders such as, magazine articles, book chapters, sample exams, lecture notes, etc. provided they meet University Libraries Copyright Guidelines.

Does the size of the photocopied page I submit for scanning matter?

Yes. We are only accepting material photocopied onto 8.5 x 11 sheets of paper. The quality of the original copy determines the quality of the scan, so we encourage faculty to submit only high quality photocopies.

Are the copyright policies for Electronic Reserve the same as the copyright policies for hardcopy (Paper Reserve)?

Yes.

 

Copyright Restrictions

(Including Chapters and Anthologies)

The University Libraries, in consultation with the University General Counsel, has adopted the following interpretation of the copyright laws as they relate to Reserve materials.

The Library may accept only one photocopy of any copyrighted item for one semester only. The item cannot be placed on Reserve again without written copyright permission, which the instructor is responsible for obtaining. An example of a permission request is available at Reserve or online. All photocopied items will be removed at the end of each semester unless permission had been provided to reserve.

A photocopy of one chapter from a single author or co-authored work or photocopies of not more than three chapters or articles from a collective work or periodical volume may be placed on Reserve over the course of a semester. Of these, not more than one article from each collective work or periodical volume may be on Reserve at the same time.

If the article is from an E-Journal/Database to which the library subscribes, up to three articles from the same e-journal/database source may be placed on reserve for multiple semesters without needing copyright permission. This applies only to E-Journals/Databases for which the library maintains a subscription.

Reserve files may not be used to create, replace, or substitute for anthologies, compilations or “reading packets.” For this reason, each chapter, article, etc. must be listed as a separate file and not linked with others in a “packet” format.

Video materials recorded from television may be placed on reserve one time only for a maximum of 45 days. Only one copy with a single program/segment on the tape is allowed. The recording cannot be placed on Reserve again without written copyright permission, which the instructor is responsible for obtaining.

For additional information, refer to the Questions and Answers on Copyright for the Campus Community (available at Reserve).

 

Is there a Copyright charge?

No. In the interest of Fair Use and recognizing spontaneity, the University Libraries will apply to Electronic Reserves the same policy and guidelines as photocopies. For more information see the University Libraries' Reserve Guidelines.

 

Does the publisher have to give permission to have materials available electronically?

No. By limiting who can access the scanned images via passwords, The University Libraries complies with the Fair Use Guidelines regarding Copyright Law.

How soon should the articles be brought in?

All materials submitted to Reserve must be processed before they are available for student use and will be processed in order of their receipt. Depending upon the length of the list and the backlog of other items, it may take several days for a Reserve Course Sheet to be completely processed. Items brought in right after a class cannot be immediately available and will be queued behind earlier requests.

 

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