Office of Human Resources - Recruitment & Selection

CONTACT US Dan Klug Recruitment & Selection Manager 480.965.9841 Gretchen Williams Recruitment & Selection Specialist Sr. 480.965.0730 Socorro Meek Recruitment & Selection Specialist Sr. (Background Checks & Fingerprints) 480.965.4115 Irmalinda Christian Recruitment & Selection Advertising Specialist 480.965.9319 WEST and DOWNTOWN CAMPUSES Jenny Davis Background Checks/Fingerprinting 602.543.8400 Allison Walas Staffing/Recruiting 602.543.8409 POSITION NUMBER NOT IN PEOPLESOFT? 480.965.9546 | Position Management APPLICANT NOT SHOWING UP IN PEOPLESOFT? 480.965.2704 | Data Management Talent Acquisition Management (TAM) Digest (.pdf) The complete Guide to PeopleSoft Procedures for Classified and Service Professional Positions updated 9.1.09

TALENT ACQUISITION MANAGEMENT
STEP 3 EVALUATING & REVIEWING RESUMES

Viewing Resumes

• Click on Find Job Openings
• Enter Job Opening ID (Search)
• Click on Job Title
• Click on Resume icon (following viewing instructions if necessary)

Problems Viewing Resumes?
Turn off your system’s pop-up blockers

• Open your Internet browser.
• Go to Tools on Menu Bar.
• Scroll to Pop-up Blockers and select option to the right:
  Turn Off Pop-up Blocker.

Enable your system to download attachments

• Go to Tools on Menu Bar.
• Click Internet Options.
• Locate/Select Security tab.
• Select Custom level; then scroll down to Downloads subheading.
• Automatic prompting for file downloads should be enabled (green dot).
• Click OK as the pages prompt you.

Set up your Internet Explorer as a trusted site

• Go to Tools on Menu Bar.
• Click on Internet Options.
• Locate/Select the Security tab. 
• Click on Trusted Sites.
• Select OK.

Applicant Evaluation Summary Worksheet

• Click Application Evaluation Summary
• Enter Job Opening ID
• Search
• Click on arrow next to Desired Quals (full spreadsheet)
• Click on icon next to find (printable spreadsheet)
• Send spreadsheet to interviewers to grade all resumes/applications.
• Use spreadsheet to manually grade all applicants at the same time, so that, all this data can be entered all at once, at a later date. (Saving you time)

Evaluating/Screening Applicants

• Click Evaluate Applicants
• Enter Job Opening ID/Search
• Click on applicant’s name
• Click on Add Competencies from Job Opening
• Click dropdown to activate menu
• IF applicant has an incomplete resume/application, select No in the complete application field, Click SAVE, and then Click NEXT IN LIST.
• IF applicant has a complete application, select Yes in the complete application field, then continue plugging in the rest of the Qualifications.
• IF applicant is missing any of the Minimum Qualification (Education, Experience or Equivalency), select No in the appropriate field, and move on. 
  Click SAVE, and then Click NEXT IN LIST.
• IF applicant has all Minimum Qualifications, fill out Yes in appropriate fields.
  Then fill in Desired Qualifications fields. Click SAVE, and then Click NEXT IN LIST.
• Repeat for each applicant until entire list is completely entered.
  
• When finished, preview the accuracy of your work by pulling up the Applicant Evaluation Summary (instructions in prior section).
• Use this Applicant Evaluation Summary to select applicants for interview.
• Officially Reject candidates not being interviewed (see next step below).

Rejecting Applicants

• Click on Find Job Openings
• Enter Job Opening ID (Search)
• Click Job Title
• Click Manage Applicants (if your applicant list doesn’t appear automatically)
• Click Select All
  Unselect candidates you want to interview so you don’t accidentally place them
  into Reject status.
• Use the Group Action drop-down menu and Select Reject Applicant
• Click Go
• A new window will pop up; use the drop-down menu and Select Less Relevant Experience
• Click Submit