Office of Human Resources - Recruitment & Selection

TALENT ACQUISITION MANAGEMENT
STEP 1 CREATING A POSITION NUMBER

1. Login PeopleSoft: hrsa.oasis.asu.edu/psp/asusaprd/?cmd=login
2. Click the ASU Customizations link
3. Click on ASU HCM Custom link
4. Click on ASU Position Management
5. Click on Create/Modify Positions
6. Select Create New Position Radio button
7. Select either Clone from Existing Position
   (if you want to copy attributes from an existing position) or
   Create from Scratch
   (if you do not want to copy attributes from an existing position)
8. Click Return to warning message
9. From drop-down box, select the Empl Class for the position number.
10. Enter job code or click on magnifying glass to look up job code.
11. Click Continue.
12. The system will default today’s date as the effective date
    Please change effective date to appropriate date
    (i.e. date when position needs to be posted, date change occurred, or new hire date).
13. Enter standard hours, department code, report to position number,
    Full/Part & Reg/Temp.
14. A position number can only be PRN if the job code is an hourly or “PRN” job code. 
    PRN can not be used on Exempt positions.
15. Click Save/Submit button.
16. Take note of new position number and click Return button.
17. Click Return to second warning message.
18. Once position number has been submitted, (if you have Department Financial Manage Role), the Create Funding Distribution link will appear at the bottom, right corner of the screen. 
    Click on the Create Funding Distribution link to add the funding to the position number.
19. Click Continue to proceed to add funding.
20. Enter effective date. 
    Effective date must be on or before the effective date of the position number.
21. Click Continue.
22. Enter Use Dept ID
    (this must be the same department code that was used for the position number).
23. Enter Acct (Account Number) and the distribution on the account.
    The “+” button can be selected if you need to add more than one account. 
    (If more than one account, the distributions on each of the accounts MUST add up to 100).
24. Click Save/Submit button.
25. Click Return.
26. An email will be sent once the position number has been approved.