Office of Human Resources - HR Advisor

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POLICY SPP 404–02: Supplemental Pay DEFINITIONS Exempt Employees Employees who are exempt from the Fair Labor Standards Act and are not eligible to receive overtime pay or compensatory time for hours worked in excess of 40 hours per week.

Supplemental work is performed by an exempt employee requiring an employee's specific expertise or teaching academic or special interest courses. Written approval must be obtained from the appropriate administrative official before performing any supplemental work.

Supplemental pay may be provided under any of the following conditions:

1. The supplemental work is within the employee’s regular job classification and will be paid within the regular pay range, but is performed for a department other than the employee’s assigned department and beyond the employee’s regular hours.
2. The supplemental work is a specific type which is separate and distinct from the duties and responsibilities of the employee’s regular job classification. In this case, the pay rate will be within the range of the assigned pay grade of the job classification which encompasses the supplemental work or at a pay rate approved by Human Resources (HR).
3. The supplemental work is teaching a special interest course which is offered without academic credit. The rate of compensation shall be based on the type of supplemental activity performed and approved by HR.
4. The supplemental work is teaching an academic course which will generate student credit hours. The rate of compensation shall be based on the normal compensation provided for the type of work rendered and shall be approved by Academic Affairs.

The number of hours for supplemental compensation shall not exceed 400 within a fiscal year.

Entering Supplemental Pay
Supplemental pay is entered through Additional Pay in PeopleSoft.
For a step-by-step guide on how to enter supplemental pay in PeopleSoft, please review the Additional Pay Process Guide.

For questions regarding entering Supplemental Pay into PeopleSoft, contact your Payroll Specialist.

The contents of this HR Advisor page is not intended to create a contract, either expressed or implied, between Arizona State University and its employees for either employment or any benefit or agreement. While the HR Advisor makes every effort to present accurate and reliable information, it does not establish or modify policies or procedures of your department, Arizona State University or the Board of Regents.