Office of Human Resources - HR Advisor
Leaves and Absences
Compassionate Transfer of Leave
QUESTIONS?TEMPE/POLYTECHNIC WEST POLICIES |
Regular Classified, Service Professional and Administrative employees may transfer or use leave according to SPP 702-04 Compassionate Transfer of Leave. This policy contains information on:
- approval
- eligibility
- use
FREQUENTLY ASKED QUESTIONS
Under what circumstances can an employee request Compassionate Transfer of Leave?
Regular Classified, Service Professional and Administrative employees can request it when:
- the employee is unable to work due to a catastrophic injury or illness or is absent due to a catastrophic illness or injury within their immediate family or established household;
- the anticipated duration of the illness or injury is at least 45 days;
- the employee must have completed their probationary period; and
- the employee has exhausted all accrued sick, vacation and compensatory time.
How does a recipient acquire hours? Are hours solicited?
The supervisor may inform the unit, department or the university community to obtain donated vacation leave hours at the request of the employee. All donations are requested through the Request for a Donation of Compassionate Transfer of Leave form. Individual employees are not directly solicited.
What does an employee and/or the supervisor do to initiate Compassionate Leave?
Complete the Compassionate Transfer Request Memo and the Request for a Donation of Compassionate Transfer of Leave. Further information is available on the forms.
How can I donate leave hours?
Your donation must be voluntary and you must retain a balance of 80 vacation hours in your account to be able to donate hours. If this criteria is met, complete the Authorization to Donate Compassionate Transfer of Leave form.
Why does the recipient have to apply to receive Compassionate Leave?
Approval is according to the eligibility criteria established in SPP 702-04 as well as the availability of funds with the recipient's department.
How are donated leave hours calculated? Is it a direct contribution?
It is not a "direct" or "hour for hour" contribution. Compassionate Transfer of Leave hours are calculated by determining the dollar value of the number of vacation hours donated. The donating employee's hours are then decreased by those donated. Then the recipient's accrued sick leave balance is increased in relation to the dollar amount.
Does the recipient use Compassionate Leave in place of short-term or long-term disability or FMLA?
No, see SPP 702-04 for detailed information.
Is there a minimum or maximum that an employee may donate or receive?
As long as the donor retains a minimum balance of 80 hours of vacation leave after the transfer there is no limit other than the recipient department's funding ability.