Office of Human Resources - Benefits Design & Management

BENEFITS DEDUCTIONS
FOR ACADEMIC YEAR APPOINTMENTS AND NON-STANDARD CONTRACTS


NEED ASSISTANCE?
HR Faculty Services
Employee Service Center
480.727.9900 (7.9900)
www.asu.edu/hr

FREQUENTLY ASKED QUESTIONS

PAY OPTION REMINDER
After the first year of employment,
faculty and academic professionals
have until April 30 each year to elect
to be paid on an

  • Academic Pay Schedule
    (August thru May); or

  • Fiscal Pay Schedule
    (July thru June)
For the upcoming fiscal year using
the Pay Option Form: PDF

Pre-Collected Benefits Deductions
Benefits-eligible faculty members or academic professionals paid on an academic pay schedule will notice additional deductions withheld from their paychecks beginning March 13 and ending May 22, 2009.  These deductions will cover Summer insurance premiums and will be taken for medical, dental, vision, supplemental life, dependent life and short-term disability insurances. 

Two deductions for each benefits plan will appear on their paychecks:  standard benefits deductions plus the pre-collected deductions.  

Faculty or academic professionals paid on a fiscal pay schedule (with benefits deductions taken over 12 months) are not required to pay pre-collected benefits deductions.

Faculty & Academic Professionals Hired March through May
Any unpaid pre-collected benefits deductions will be taken either in the Summer or Fall:

  • If in pay status for Summer or grant-funded job, any missed deductions will be taken over the Summer; or
  • If not in pay status over Summer, any missed deductions will be taken out of the first and, if applicable, second paycheck(s) in the Fall. Please budget accordingly.

Faculty & Academic Professionals Hired in Summer (less than 6-month contract)
A Summer position (or a SUM/WTR job) less than six months long is a short-term, temporary position not eligible for benefits.  At the beginning of the academic year in the Fall, these faculty and academic professionals may receive a 9-month contract and be converted to a regular, full-time position that is eligible for benefits.  

Faculty & Academic Professionals Hired in Summer (with 12-month contract)
Jobs for contracts over six months and .5 FTE or more are eligible for benefits.  See Enrollment Instructions. 

Non-Standard, Academic Contracts
Benefits deductions will be taken for faculty and academic professionals with contracts more than 9 months but less 12 months while in pay status.  In June through August at the end of their contracts, these employees will be placed on a short-work break with benefits but no pay.
NOTE: If applicable, any overpayment of benefits deductions will be refunded.

Non-Standard, Non-Academic Contracts
At the end of their contracts, staff employees on less than 12-month contracts will be placed on a short-work break with benefits, but no pay.
NOTE: Missed benefits deductions will be taken out of the first and, if applicable, second pay check when staff members return to pay status.
Please budget accordingly.