Office of Human Resources - Background Checks

Compliance with the Fair Credit Reporting Act

Background Checks

PROCEDURES Background Verification Procedures (pdf) Frequently Asked Questions (word) Background Check Flow Chart (pdf) E-FAX for Background Checks FORMS Background Authorization Screening Packet Word document that includes the Summary of Rights, Consent and Disclosure and Pre-Employment Inquiry Form Background Check Instructions (pdf) Background Check Vendor Service Pricing (pdf) (Pricing for Sterling Testing Systems) HR Staffing Background Check Fax Cover Sheet (pdf) Must be completed by Department and faxed to Human Resources Staffing Summary of FCRA Rights (pdf) Adverse Action & Conditional Offer Letters

QUESTIONS? Socorro Meek 480.965.4115 Carolyn Fritz West campus 602.543.8401

The Fair Credit Reporting Act (FCRA) is a federal law that regulates the activities of credit reporting bureaus. The law governs the use of third-party credit reporting agencies to investigate the background of applicants for employment and imposes notice requirements for employers as well as monetary penalties for failure to comply with its provisions.

Under the FCRA, employers must take certain actions whenever they obtain a consumer report on a job applicant or employee. All background screening reports are classified as consumer reports and requirements include notification, certification and action before and after an adverse event.

If a consumer report uncovers information that may disqualify an applicant from employment consideration, the University shall notify the applicant of the information and provide a minimum of five (5) days for the applicant to refute, explain or correct the information.

NOTE: The FCRA law only applies to background screenings performed by an outside company. It does not apply in situations where the employer conducts in-house Standard Pre-Employment Screenings. Hiring departments should contact their Human Resources Employment Advisor for assistance when adverse action will be taken against a candidate or ASU employee.

Fingerprint Checks
PROCEDURES Departmental Procedures (pdf) Frequently Asked Questions (word) Security Sensitive Positions Challenge Contact Information (pdf) Select Agent List (pdf)	FORMS Pre-employment Inquiry Form(word) Fingerprint Process Flowchart (pdf) Pre-Adverse Action Notice (word) Adverse Action Notice (word) Request for Security or Safety Sensitive Position (word)