Cancellations, Refunds, and Release Provisions of Room Assignment

All cancellation requests must be in writing.

Cancellations received WITHIN 15 days of assignment receive a full refund, except for the $125 non-refundable application processing fee*. If the assignment date is within 15 days of residence hall opening, the cancellation must be made prior to the date the residence halls open to receive the refund. For cancellations received AFTER 15 days of assignment, the following applies.

*For Fall 2011, first-time freshman students who decide not to attend Arizona State University after paying the enrollment deposit must give official notification of non-attendance to the University. In order to ensure that you are not charged any housing fees, please also submit a written notice of non-attendance directly to University Housing by emailing Housing@asu.edu with your name and 10 digit ASU Affiliate ID number.

If cancellation is received (postmarked, faxed or delivered):

May 1 thru May 31 (Fall) or December 1 thru December 31 (new Spring students)

A $200 cancellation fee is charged to the student’s ASU account.

June 1 through the Saturday prior to Hall Opening (Fall) or January 1 to the Saturday prior to Hall Opening (new Spring students)

A $300 late cancellation fee is charged.

Any room payments made will be refunded less any outstanding ASU charges.

If the student is not attending ASU and fails to cancel prior to hall opening, the student’s room assignment is cancelled and a $500 fee is charged.

If the student fails to cancel prior to check-in date and is attending ASU, student will be held financially responsible for all room and board charges and will be required to petition for release through the License Agreement Release process.

After checking in (requires an approved written License Agreement Release*)

Room charges are re-calculated based on the daily room rate from the date the residence halls open (or the date of assignment, whichever is later) until the date of checkout. Total room charges will not exceed the semester room rate. There will be no refund if the release is approved after the eighth week of classes.

A $75 license agreement release processing fee is assessed for all approved License Agreement Releases. Room charges will be recalculated using the room daily rates. Additional charges may apply depending upon the nature of the license agreement release.

Damage charges and/or an improper check-out fee may be assessed if applicable, including community damage pro-rated to each resident of a floor or hall where damage has occurred for which no responsible party can be identified.

The semester Support Services Fee is non-refundable after official hall check-in.

Disciplinary removal from the residence hall will result in an additional $500 charge.

Meal plan charges are re-calculated based on usage of M&G and/or meal blocks.

*Valid reasons for License Agreement release are: graduation, withdrawal/ transfer from ASU, academic internship sponsored by ASU military duty activation, See your hall staff for details.