| Role Description | Role Name | Descr | Role applicatio | Role app group | App sub-group | Sec course ID | Sec course name |
1 |
OHR Benefits Gen User |
ASU_HR_BN OHR BENEFITS GEN |
"FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows view/update/add of most benefits pages
Highest access: Add/update with correction on some beneficiary items" |
HR |
BN |
|
<NONE> |
No Training Required |
2 |
OHR Benefits Super User |
ASU_HR_BN OHR BENEFITS SPR |
"FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows view/update/add on most benefits pages (with greater page access than Benefits Gen User role) and correction on many of them.
Highest access: Add/Update with correction on some items" |
HR |
BN |
|
<NONE> |
No Training Required |
3 |
OHR Benefits View |
ASU_HR_BN OHR BENEFITS VW |
"FOR OFFICE OF HUMAN RESOURCES, FINANCIAL SERVICES AND ABOR USE ONLY
Allows view access to select benefits pages
Highest access: View only" |
HR |
BN |
|
<NONE> |
No Training Required |
4 |
OHR Benefits Configuration |
ASU_HR_BN OHR Benefits Config |
"FOR OFFICE OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows the ability to modify configuration tables for benefits-related components (tables vary from OHR Benefits Configuration 2 role)
Highest access: Add/update with correction on some items" |
HR |
BN |
|
<NONE> |
No Training Required |
5 |
OHR Benefits Configuration 2 |
ASU_HR_BN OHR Benefits Config2 |
"FOR FINANCIAL SERVICES USE ONLY
Allows the ability to modify configuration tables for benefits-related components (tables vary from OHR Benefits Configuration role). This role, along with the OHR Benefits Configuration role allows an FS Business Analyst to fully perform benefits table setup.
Highest access: Add/update with correction on some items" |
HR |
BN |
|
<NONE> |
No Training Required |
6 |
OHR ESC Only Deps/Beneficiary |
ASU_HR_BN OHR ESC DepBen View |
"FOR OFFICE OF HUMAN RESOURCES, EMPLOYEE SERVICE CENTER USE ONLY
Allows dependent/beneficiary view for ESC users.
Highest access: View only" |
HR |
BN |
|
<NONE> |
No Training Required |
7 |
Benefits PreCollect Power |
ASU_HR_BN OHR PreCollect Pwr |
"FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows view/update of benefits and payroll pre-collect items
Highest access: Add/Update" |
HR |
BN |
|
<NONE> |
No Training Required |
8 |
OHR Benefits Administrator WF |
ASU_HR_BN WF BENEFITS ADMIN |
THIS ROLE IS NO LONGER IN USE
DO NOT DELETE - Keep for audit purposes
This role will be in use until the end of May 2011 at which point all remaining users will be removed. No new users should be allowed in the interim.
Old description: Office of Human Resources only, Benefits WF. This is a role defined in Workflow that has Worklists, Email, and/or Forms created when Workflow is enabled. |
HR |
BN |
|
<NONE> |
No Training Required |
9 |
Payroll Accounting Set Up |
ASU_HR_CA Accounting Setup |
"FOR FINANCIAL SERVICES USE ONLY
Allows for the setup and configuration of commitment accounting payroll distribution items.
Highest access: Add/update/correct" |
HR |
CA |
|
<NONE> |
No Training Required |
10 |
OHR Payroll GL/Dist. |
ASU_HR_CA OHR PY GL DIST SPR |
"FOR FINANCIAL SERVICES USE ONLY
Allows general ledger distribution for payroll
Highest access: Add/update with very limited correction on RA/TA redist setup items" |
HR |
CA |
|
<NONE> |
No Training Required |
11 |
OHR Quarterly Processing |
ASU_HR_CA Quarterly |
"FOR FINANCIAL SERVICES USE ONLY
Allows quarterly reports to be run as well as limited quarterly tax reporting setup
Highest access: Add/update with correction on tax reporting items" |
HR |
CA |
|
<NONE> |
No Training Required |
12 |
Power User Redist |
ASU_HR_CA Redist Pwr |
"FOR FINANCIAL SERVICES USE ONLY
Allows update on three position management/redist items
Highest access: Update" |
HR |
CA |
|
<NONE> |
No Training Required |
13 |
Effort Reporting Query Create |
ASU_HR_ER Query Create |
FOR DEPARTMENTAL USE
Allows ORSPA users the ability to create queries in query manager
Highest access: Add/update |
HR |
ER |
|
<NONE> |
No Training Required |
14 |
Dept Effort Administrator |
ASU_HR_ER Effort Administrator |
FOR DEPARTMENTAL USE
Allows users to review and approve access to department effort reports in the Effort Reporting module based on the user¿s row level security
Highest access: View/update(approve) |
HR |
ER |
ORS |
<NONE> |
No Training Required |
15 |
Update Access to all ER pages |
ASU_HR_ER ORSPA All Access |
"FOR DEPARTMENTAL USE
ONLY PERMITTED IN DEV ENVIRONMENTS ON SECONDARY IDS
Allows update on all Effort Reporting pages.
Highest access: Add/update with limited correction" |
HR |
ER |
ORS |
<NONE> |
No Training Required |
16 |
Config. Access for ER Pages |
ASU_HR_ER ORSPA Configuration |
"FOR UNIVERSITY TECHNOLOGY OFFICE USE ONLY
Allows changes to the configuration of the effort reporting system. For the majority of the pages accessible to this role, no changes should be made without assessing the functional and technical ramifications of such a change to the effort reporting process. Periodic changes will likely be needed, however, for maintaining Effort Reporting periods.
Highest access: Add/update with correction on approval role configuration and user access definition" |
HR |
ER |
ORS |
<NONE> |
No Training Required |
17 |
Maintenance for ER data |
ASU_HR_ER ORSPA Maintenance |
"FOR UNIVERSITY TECHNOLOGY OFFICE USE ONLY
Allows maintenance of data related to projects, sponsors, employees and security that will periodically need to be updated in the Effort Reporting system. This includes Salary Caps and Tolerances for Projects and Sponsors. It also include potential changes, using correction mode, if needed to make back-dated corrections for salary cap calculations, to Employee Salary Data
Highest access: Add/update/correct" |
HR |
ER |
ORS |
<NONE> |
No Training Required |
18 |
Run access for ER processes |
ASU_HR_ER ORSPA Processes |
"FOR ORSPA USE ONLY
Allows Effort Reporting interfaces and batch process to be run on an ad hoc basis (as opposed to regularly scheduled nightly processing)
Highest access: Add/update" |
HR |
ER |
ORS |
<NONE> |
No Training Required |
19 |
View Only access to all ER Pgs |
ASU_HR_ER ORSPA View Only |
FOR DEPARTMENTAL USE
Allows view access to all Effort Reporting pages
Highest access: View only. |
HR |
ER |
ORS |
<NONE> |
No Training Required |
20 |
Run and View ER Queries |
ASU_HR_ER Query View |
FOR DEPARTMENTAL USE
Allows ORSPA users the ability to view queries in query manager
Highest access: Add/update |
HR |
ER |
ORS |
<NONE> |
No Training Required |
21 |
HCM Business Analyst Update |
ASU_HR_GB Bus Analyst UPD |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows the ability to update query administration, translate values and report manager
Highest access: Update |
HR |
GB |
|
<NONE> |
No Training Required |
22 |
Secure Record - Deductions |
ASU_HR_GB Deduction Query |
FOR FINANCIAL SERVICES USE ONLY
Allows access to the HR secure query tree (ASU_HR_SECURE) and the ASU_HRSECURE_DEDUCTIONS access group. The record(s) within this access group are as follows:
ASU_BNI0013_H1
Access requests must include approval from Sheree Barron |
HR |
GB |
|
<NONE> |
No Training Required |
23 |
Secure Record - Direct Deposit |
ASU_HR_GB Direct Deposit |
FOR FINANCIAL SERVICES USE ONLY
Allows access to the HR secure query tree (ASU_HR_SECURE) and the ASU_HRSECURE_DIR_DEP access group. The records within this access group are as follows:
DIR_DEP_DISTRIB
DIR_DEP_VW
PY_IC_PI_DISTRB
AUDIT_ASU_DDD
PAY_DISTRIBUTN
ASU_PY460207DAC
DIR_DEP_DIS_NLD
Access requests must include approval from Marilyn Mulhollan or Terri Deasey |
HR |
GB |
|
<NONE> |
No Training Required |
24 |
HR Analytics Job Attr Vw Only |
ASU_HR_GB Job Attribute View |
"FOR OFFICE OF HUMAN RESOURCES, HR ANALYTICS USE ONLY
Allows view capability for job attributes pages
Highest access: View only" |
HR |
GB |
|
<NONE> |
No Training Required |
25 |
HR Security Setup |
ASU_HR_GB Security Setup |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows setup and configuration of all Setup HRMS items as well as certain Recruiting, Time and Labor and Workforce Admin items.
Highest access: Add/update/correct all |
HR |
GB |
|
<NONE> |
No Training Required |
26 |
Secure Record - Tax Audit |
ASU_HR_GB Tax Audit Query |
FOR FINANCIAL SERVICES USE ONLY
Allows access to the HR secure query tree (ASU_HR_SECURE) and the ASU_HRSECURE_TAX_AUDIT access group. The records within this access group are as follows:
PS_AUDIT_FEDERAL_TAX
PS_AUDIT_STATE_TAX
PS_AUDIT_LOCAL_TAX
Access requests must include approval from Marilyn Mulhollan or Terri Deasey |
HR |
GB |
|
<NONE> |
No Training Required |
27 |
Maintain Faculty Discipline |
ASU_HR_HR EDUCATION UPD |
"FOR COLLEGE OF ENGINEERING USE ONLY
Allows maintenance of faculty discipline/field of study
Highest access: Update" |
HR |
HR |
|
<NONE> |
No Training Required |
28 |
Component Interface HCM role |
ASU_HR_HR CI |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows data to be uploaded to various HCM components via Excel spreadsheet
Highest access: Correct all |
HR |
HR |
|
<NONE> |
No Training Required |
29 |
HCM Department View |
ASU_HR_HR Department View |
FOR DEPARTMENTAL USE
Allows view access to HR and Payroll data including earnings history
Cannot see Review Paycheck during payroll confirmation process
Highest access: View only |
HR |
HR |
|
<NONE> |
No Training Required |
30 |
HCM Dept Mgr Approval Proxy |
ASU_HR_HR Dept Approval Proxy |
"FOR DEPARTMENTAL USE
Allows supervisors to designate an alternate user within their ""My System Profile"" who can then execute and authorize HR transactions in Manager Self Service on behalf of the supervisor
Note: This role is not needed if the designee has access to Manager Self Service (by having direct reports of his or her own)
Highest access: Add/update all" |
HR |
HR |
|
<NONE> |
No Training Required |
31 |
HCM Dept Tenure Manager |
ASU_HR_HR Dept Tenure Mgr |
"FOR DEPARTMENTAL USE
Allows maintenance of faculty tenure data including education, professional education and training data
Highest access: Update all" |
HR |
HR |
|
<NONE> |
No Training Required |
32 |
HCM Dept Tenure View |
ASU_HR_HR Dept Tenure View |
"FOR DEPARTMENTAL USE
Allows maintenance of faculty tenure data including education, professional education and training data
Highest access: Update all" |
HR |
HR |
|
<NONE> |
No Training Required |
33 |
Faculty Education Update |
ASU_HR_HR Faculty Ed Update |
FOR DEPARTMENTAL USE
Allows maintenance of the faculty education page including School Education.
Highest access: Update |
HR |
HR |
|
<NONE> |
No Training Required |
34 |
HCM ORSPA View 1 |
ASU_HR_HR HCM ORSPA1 |
FOR DEPARTMENTAL USE
Allows view access to various position management pages (redistribution entries, position cross reference, commitment acctg cross reference), compensation pages, effort reporting pages, job information and tenure data
Highest access: View only. |
HR |
HR |
|
<NONE> |
No Training Required |
35 |
HCM ORSPA View 2 |
ASU_HR_HR HCM ORSPA2 |
FOR ORSPA USE ONLY
Allows view access to two workforce admin pages (biographical and citizenship)
Highest access: View only |
HR |
HR |
|
<NONE> |
No Training Required |
36 |
HCM ORSPA Redist Approval |
ASU_HR_HR HCM ORSPA3 |
"FOR ORSPA USE ONLY
Allows update access on ASU redist email setup and ORSPA redistribution approval and view access on position management redistribution entries
Highest access: Add/update" |
HR |
HR |
|
<NONE> |
No Training Required |
37 |
Job Data Update CI |
ASU_HR_HR Job Data Update CI |
FOR FINANCIAL SERVICES USE ONLY
Allows the ASU_JOB_DATA_CI component interface to be run which can update all fields on all tabs of Job Data
Access request must include approval from Terri Deasey |
HR |
HR |
|
<NONE> |
No Training Required |
38 |
HCM Job Data View |
ASU_HR_HR Job Data View |
FOR DEPARTMENTAL USE
Allows view only access to job data, update contract pay, commitment accounting cross-reference and position cross reference pages.
Highest access: View Only. |
HR |
HR |
|
<NONE> |
No Training Required |
39 |
HCM Nurse Mgrs Update licenses |
ASU_HR_HR Mgr Licenses |
"FOR COLLEGE OF NURSING USE ONLY
Allows update access to set up HRMS (accomplishments and competencies) and competency management (license/certifications and renewals)
Highest access: Add/update"
. |
HR |
HR |
|
<NONE> |
No Training Required |
40 |
NOA Reviewer Role |
ASU_HR_HR NOA Reviewer |
FOR DEPARTMENTAL USE
Allows update access to the MSS NOA letter preview and employee list.
Highest access: Add/update. |
HR |
HR |
|
<NONE> |
No Training Required |
41 |
OHR Checklist Mgmt |
ASU_HR_HR OHR Checklists |
"FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows ability to create and manage HR checklists (TO DOs) on myASU
Note to Security team: Add Userid requesting this role to the 3c Group Security for 3C Update/Inquiry Group HR. Navigation is Set Up SACR>Security>Secure Student Administration>UserID>3C Group Security
Highest access: Add/update" |
HR |
HR |
|
<NONE> |
No Training Required |
42 |
OHR Custom Applications Update |
ASU_HR_HR OHR Custom Apps |
"FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows the ability to update HR custom applications
Highest access: Add/update with correction on ASU renewal setup, NOA setup and valid job earns dist earncodes" |
HR |
HR |
|
<NONE> |
No Training Required |
43 |
OHR NOA Set up |
ASU_HR_HR OHR NOA Set Up |
"FOR FINANCIAL SERVICES USE ONLY
Allows the ability to create and update NOA templates
Highest access: Add/update/correct" |
HR |
HR |
|
<NONE> |
No Training Required |
44 |
OHR Note Pad Update |
ASU_HR_HR OHR Note Pad Update |
FOR FINANCIAL SERVICES USE ONLY
Dynamic role - all D0204 are granted access
Allows update of the notes subpage on the job data page (grants access to HR Notepad UI, not any specific navigation)
Highest access: Update |
HR |
HR |
|
<NONE> |
No Training Required |
45 |
OHR Note Pad View |
ASU_HR_HR OHR Note Pad View |
"FOR HUMAN RESOURCES (OHR AND FM) AND FINANCIAL SERVICES USE ONLY
Dynamic role - all D0501001, D0501002, D0501003, D0501005, D0501006, D0501007 and G0303
Role can also be requested individually
Allows view only access to the notes subpage on the job data page (grants access to HR Notepad UI, not any specific navigation)
Highest access: View only" |
HR |
HR |
|
<NONE> |
No Training Required |
46 |
OHR Payroll Configuration |
ASU_HR_HR OHR Payroll Config |
FOR FINANCIAL SERVICES USE ONLY
Allows add, update and correction access to many payroll items (primarily in Set Up HRMS) as well as many view/run-only items including query run
Highest access: Add/update/correct |
HR |
HR |
|
<NONE> |
No Training Required |
47 |
OHR Modify Personal Info Spr |
ASU_HR_HR OHR Personal Info |
"FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows add, update and correction on Personal Information - Modify a Person
Highest access: Add/update/correct" |
HR |
HR |
|
<NONE> |
No Training Required |
48 |
OHR Personnel Configuration |
ASU_HR_HR OHR Personnel Config |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows add, update and correction access to many personnel items (primarily in Set Up HRMS, Compensation and Workforce Administration) as well as many view/run-only items including query run
Highest access: Add/update/correct |
HR |
HR |
|
<NONE> |
No Training Required |
49 |
OHR Personnel Power User |
ASU_HR_HR OHR Personnel Pwr |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows add and update access to many personnel items (primarily in Compensation and Workforce Administration).
Highest access: Add/update with very limited correction |
HR |
HR |
|
<NONE> |
No Training Required |
50 |
OHR Personnel Super User |
ASU_HR_HR OHR Personnel Spr |
"FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows add, update and correction access to many personnel items (primarily in Compensation and Workforce Administration).
Highest access: Add/update/correct" |
HR |
HR |
|
<NONE> |
No Training Required |
51 |
OHR Personnel View |
ASU_HR_HR OHR Personnel Vw |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows view access to many personnel items (primarily in Compensation and Workforce Administration).
Highest access: View only |
HR |
HR |
|
<NONE> |
No Training Required |
52 |
OHR Renewal Submit & Approval |
ASU_HR_HR OHR Renew Sub App |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows OHR staff to submit and approve academic renewals
Highest access: Update |
HR |
HR |
|
<NONE> |
No Training Required |
53 |
OHR Renewal Approval |
ASU_HR_HR OHR Renewal Approval |
FOR FINANCIAL SERVICES USE ONLY
Allows OHR staff to review academic renewal submissions
Highest access: Update |
HR |
HR |
|
<NONE> |
No Training Required |
54 |
PTR Admin |
ASU_HR_HR PTR Admin |
FOR FINANCIAL SERVICES USE ONLY
This role is restricted to the FS Data Management group
Allows setup and administration of the PTR process |
HR |
HR |
|
<NONE> |
No Training Required |
55 |
PTR Approver |
ASU_HR_HR PTR Approver |
FOR DEPARTMENTAL USE
This role requires that the approver also be a signer in Advantage on the accounts listed in the PTR as pertaining to payroll for his or her department
Allows approval of PTR transactions that are routed to users with this role via email and worklist notifications
This is the first step in the workflow approval process |
HR |
HR |
|
<NONE> |
No Training Required |
56 |
PTR Data Mgmt |
ASU_HR_HR PTR Data Mgmt |
FOR FINANCIAL SERVICES USE ONLY
This role is restricted to the FS Data Management group
Allows Data Management to correct missing personal data, if necessary
This step in the workflow process occurs after all departmental approval is completed |
HR |
HR |
|
<NONE> |
No Training Required |
57 |
PTR Dean/VP Approver |
ASU_HR_HR PTR Dean VP |
FOR DEPARTMENTAL USE
This role is restricted to Deans, VPs and their designees (a designee requesting this role also requires the Dean or VP to approve the online role request or to send an email to ptr-info@asu.edu authorizing the designation)
Allows approval of PTR transactions that are routed to users with this role via email and worklist notifications
If applicable, this is the second step in the workflow approval process |
HR |
HR |
|
<NONE> |
No Training Required |
58 |
PTR FS PAYROLL |
ASU_HR_HR PTR FS Payroll |
FOR FINANCIAL SERVICES USE ONLY
This role is restricted to the FS Payroll group
Allows Payroll to approve backdated terminations with outstanding time
This is the second or final step in the workflow, depending on benefit eligibility. |
HR |
HR |
|
<NONE> |
No Training Required |
59 |
PTR ICA |
ASU_HR_HR PTR ICA |
FOR INTERCOLLEGIATE ATHLETICS USE ONLY
This role is restricted to users in ICA Administration and must be approved by Rafael Guzman
Allows approval for student-athlete employees' transactions
If applicable, this is the second step in the workflow approval process |
HR |
HR |
|
<NONE> |
No Training Required |
60 |
PTR International |
ASU_HR_HR PTR International |
FOR CENTER FOR GLOBAL EDUCATIONAL SERVICES USE ONLY
This role is restricted to users in the International Students and Scholars Office and must be approved by Rafael Guzman
Allows approval for international student employees' transactions
If applicable, this is the second step in the workflow approval process |
HR |
HR |
|
<NONE> |
No Training Required |
61 |
PTR OHR Benefits |
ASU_HR_HR PTR OHR Benefits |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
This role is restricted to the OHR Benefits group
Allows Benefits to approve retirement
This is the final step in the workflow process |
HR |
HR |
|
<NONE> |
No Training Required |
62 |
PTR OHR Staffing |
ASU_HR_HR PTR OHR Staffing |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
This role is restricted to the OHR Talent Acquisition Management group
Allows TAM to correct mismatched TAM data, if necessary
This step in the workflow process occurs after all departmental approval is completed |
HR |
HR |
|
<NONE> |
No Training Required |
63 |
PTR Originator |
ASU_HR_HR PTR Originator |
FOR DEPARTMENTAL USE
This role requires PTR training before it will be granted
Allows the initiation of PTR transactions that are then routed to approvers via email and worklist notifications
This is the initial step in generating data for the workflow process and must occur before the approval process begins |
HR |
HR |
|
HR PTR ORIGINATOR |
HR PTR Originator |
64 |
PTR Provost EVP |
ASU_HR_HR PTR Provost EVP |
FOR DEPARTMENTAL USE
This role is restricted to the Provost, EVPs and their designees (a deignee receiving this role requires the Provost or EVP to approve the online role request or to send an email to ptr-info@asu.edu authorizing the designation)
Allows approval of PTR transactions that are routed to users with this role via email and worklist notifications
If applicable, this is the third step in the workflow approval process |
HR |
HR |
|
<NONE> |
No Training Required |
65 |
PTR Student FA |
ASU_HR_HR PTR Student FA |
FOR STUDENT FINANCIAL ASSISTANCE OFFICE USE ONLY
This role is restricted to users in the Student Financial Assistance Office and must be approved by Rafael Guzman
Allows approval for student employees' transactions
If applicable, this is the second step in the workflow approval process |
HR |
HR |
|
<NONE> |
No Training Required |
66 |
Provost Sabbatical Super User |
ASU_HR_HR Provost Sabbtcl Spr |
FOR PROVOST OFFICE USE ONLY
Limited to Provost Office administrators
Allows the ability to add, change, delete and correct all fields on the ASU Sabbatical Data page (including fields that are normally auto-populated)
Differentiation in access between this role and the Provost Sabbatical Update role is controlled by PeopleCode
Highest access: Add/update/correct |
HR |
HR |
|
<NONE> |
No Training Required |
67 |
Provost Sabbatical Update |
ASU_HR_HR Provost Sabbtcl Upd |
FOR PROVOST OFFICE USE ONLY
Allows the ability to add, change and delete data on the ASU Sabbatical Data page
Differentiation in access between this role and the Provost Sabbatical Super User role is controlled by PeopleCode
Highest access: Add/update |
HR |
HR |
|
<NONE> |
No Training Required |
68 |
Provost School Data |
ASU_HR_HR Provost School Data |
"FOR PROVOST OFFICE USE ONLY
Allows update access to School Information - Degrees, Majors and Schools
Highest access: Add/update" |
HR |
HR |
|
<NONE> |
No Training Required |
69 |
Provost Tenure Data |
ASU_HR_HR Provost Tenure Data |
FOR DEPARTMENTAL USE
Allows update and correction access to many items under Workforce Development - Faculty Events and Career Planning
Highest access: Add/update/correct |
HR |
HR |
|
<NONE> |
No Training Required |
70 |
OHR Query Create and Run |
ASU_HR_HR Query Create |
FOR OFFICE OF HUMAN RESOURCES, FINANCIAL SERVICES AND UNIVERSITY TECHNOLOGY OFFICE USE ONLY
Allows access to run report manager and process monitor and to create and run queries in query manager.
Highest access: Add/update. |
HR |
HR |
|
<NONE> |
No Training Required |
71 |
OHR Query Run-Only |
ASU_HR_HR Query Run |
FOR DEPARTMENTAL USE
Allows access to run report manager and process monitor and to run queries in query manager
Highest access: Add/update |
HR |
HR |
|
<NONE> |
No Training Required |
72 |
HCM Registrar View |
ASU_HR_HR Registrar View |
"FOR REGISTRAR'S OFFICE USE ONLY
Allows view only access to job information in order verify tuition waiver eligibility
Highest access: View only" |
HR |
HR |
|
<NONE> |
No Training Required |
73 |
ASU Renewal Approval |
ASU_HR_HR Renewal Approval |
"FOR DEPARTMENTAL USE
This role allows users to view and approve academic renewals and is limited by row level security
Highest access: View on submission, Update on approval" |
HR |
HR |
|
<NONE> |
No Training Required |
74 |
ASU Renewal Submission |
ASU_HR_HR Renewal Submit |
"FOR DEPARTMENTAL USE
This role allows users to submit academic renewals and is limited by row level security
Highest access: Update on submission" |
HR |
HR |
|
<NONE> |
No Training Required |
75 |
Set Up Job Codes |
ASU_HR_HR Setup HRMS 1 |
"FOR DEPARTMENTAL USE
This role allows users to submit academic renewals and is limited by row level security
Highest access: Update on submission" |
HR |
HR |
|
<NONE> |
No Training Required |
76 |
HR Set Up HRMS |
ASU_HR_HR Setup HRMS 2 |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows update and correction access to multiple items including Comp Rules, Job Attributes (including Job Code and Job Profile pages), Organization, Workforce Admin and Core Row Level Security
Highest access: Add/update/correct all |
HR |
HR |
|
<NONE> |
No Training Required |
77 |
HCM Student Employ Mgr |
ASU_HR_HR Student Employ Mgr |
FOR STUDENT EMPLOYMENT OFFICE USE ONLY
Allows update access to ASU Student Work Study Setup and limited
Position Management items and view only access to several Commitment
Accounting and Payroll items as well as Job Data in order execute
position and position funding transactions
Cannot see Review Paycheck during payroll confirmation process
Highest access: Add/update |
HR |
HR |
|
<NONE> |
No Training Required |
78 |
OHR Tree Manager Updt |
ASU_HR_HR Tree Manager Updt |
"FOR FINANCIAL SERVICES USE ONLY
Allows update access to the HR department tree, including the ability to add new branches to the tree, and correct or delete existing branches
Highest access: Add/correct" |
HR |
HR |
|
<NONE> |
No Training Required |
79 |
FSO/OHR Update Compensation |
ASU_HR_HR Update Compensation |
FOR FINANCIAL SERVICES AND OFFICE OF HUMAN RESOURCES USE ONLY
Allows the ability to update and correct the Compensation tab of the Job Data page
Highest access: Update/correct |
HR |
HR |
|
<NONE> |
No Training Required |
80 |
Update Employee Job Info |
ASU_HR_HR Update Emp Job Info |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows add, update and some correction to multiple items under Job Information, Personal Information and Global Assignments
Highest access: Add/update/correct |
HR |
HR |
|
<NONE> |
No Training Required |
81 |
OHR Compensation Admin WF |
ASU_HR_HR WF COMPENSATION ADM |
FOR FINANCIAL SERVICES USE ONLY
Allows add, update and correction access to many Compensation items as well as several Set Up HRMS (Common Definitions, Budgets) and Workforce Admin items
Highest access: Add/update with some correction |
HR |
HR |
|
<NONE> |
No Training Required |
82 |
OHR HR Administrator WF |
ASU_HR_HR WF HR ADMINISTRATOR |
"FOR FINANCIAL SERVICES USE ONLY
Allows update access to Worklist and Worklist Details
Highest access: Update" |
HR |
HR |
|
<NONE> |
No Training Required |
83 |
OHR Personnel Administrator WF |
ASU_HR_HR WF PERSONNEL ADMIN |
FOR FINANCIAL SERVICES USE ONLY
Allows update access to two Set Up HRMS - Self Service items and the Worklist and correction access to many Workforce Admin - Self Service items
Highest access: Update/correct |
HR |
HR |
|
<NONE> |
No Training Required |
84 |
HCM Job Work Location Update |
ASU_HR_HR Work Location Update |
"FOR FINANCIAL SERVICES USE ONLY
Allows update access to Workforce Admin - Job Information - Job Data
Highest access: Update" |
HR |
HR |
|
<NONE> |
No Training Required |
85 |
Compensation Administrator |
Compensation Administrator |
PeopleSoft Sample Compensation Administrator.
Do not modify this role - Clone it to customize access for your specific system. |
HR |
HR |
|
<NONE> |
No Training Required |
86 |
[WF] Personnel Administrator |
Personnel Administrator |
This role is for roleusers who are Personnel Administrators.
This is a role defined in Workflow that has Worklists, Email, and/or Forms created when Workflow is enabled. |
HR |
HR |
|
<NONE> |
No Training Required |
87 |
OHR Pos Mgt Dept Lock Override |
ASU_HR_HR OHR PM Dept Lock Ovr |
FOR FINANCIAL SERVICES USE ONLY
Allows the ability to override the department code stops on screens
under ASU Position Management as well as make changes on the Department
lock setup page when there is an open payroll
Highest access: Update |
HR |
PM |
|
<NONE> |
No Training Required |
88 |
OHR Position Mgt General User |
ASU_HR_HR OHR PM GEN |
"FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows update of position management pages under both ASU Customization - ASU HCM and Organizational Development
Highest access: Update with add on ASU redist email setup and department lock setup" |
HR |
PM |
|
<NONE> |
No Training Required |
89 |
OHR Position Mgt Super User |
ASU_HR_HR OHR PM SPR |
"FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows update of position management pages under both ASU Customization - ASU HCM and Organizational Development as well as the ability to access several PM reports PLUS the ability to run re-process missing positions
Highest access: Update with add on ASU redist email setup, department lock setup, maintain positions/budgets and several report screens and correction on update budget data" |
HR |
PM |
|
<NONE> |
No Training Required |
90 |
OHR Position Mgt View |
ASU_HR_HR OHR PM VW |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows view of position management pages under both ASU Customization - ASU HCM and Organizational Development
Highest access: View only |
HR |
PM |
|
<NONE> |
No Training Required |
91 |
HCM Dept Financial Mgr |
ASU_HR_PM Dept Financial Mgr |
"FOR DEPARTMENTAL USE
Allows update access to Position Management items both in ASU HCM Custom and Organizational Development so that users make execute HR position funding (commitment accounting) transactions
Highest access: Update" |
HR |
PM |
|
<NONE> |
No Training Required |
92 |
HCM Dept Position Manager |
ASU_HR_PM Dept Position Mgr |
"FOR DEPARTMENTAL USE
Allows update access to ASU Position Management - Create/Modify Positions and view access to several other Position Management items including position funding (commitment accounting)
Highest access: Update" |
HR |
PM |
|
HR DPM |
HRIS: Department Position Manager |
93 |
HCM Dept Position View |
ASU_HR_PM Dept Position View |
"FOR DEPARTMENTAL USE
Allows view access to three Position Management items (Commit Acctg Cross-Reference, Position Cross-Reference and View Redistribution Entries)
Highest access: View only" |
HR |
PM |
|
<NONE> |
No Training Required |
94 |
HR Position Update |
ASU_HR_PM Position Management |
FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE
Allows add, update and correction ability to Position Management - Maintain Positions/Budgets items and view access to many other Position Management pages
Highest access: Add/update/correct |
HR |
PM |
|
<NONE> |
No Training Required |
95 |
Redistribution |
ASU_HR_PM Redistribution |
"FOR DEPARTMENTAL USE
Allows update access to two ASU Position Management items (Create Redistribution Entry and Edit/Resubmit Redist Trans) and view of three reporting items
Highest access: Update" |
HR |
PM |
|
PAYROLL REDISTRIBUTION |
Payroll Redistribution |
96 |
Departmental Gen Ded. Approver |
ASU_HR_PY Dept Gen Ded Approve |
FOR DEPARTMENTAL USE
Allows the ability to access Departmental General Deductions in order to approve general deduction items
This role approves items created by users with the Departmental Gen Ded. User role
Highest access: Update |
HR |
PY |
|
<NONE> |
No Training Required |
97 |
Departmental Gen Ded. User |
ASU_HR_PY Dept Gen Ded User |
FOR DEPARTMENTAL USE
Allows the ability to access Departmental General Deductions in order to create and upload general deductions
This role creates items to be approved by users with the Departmental Gen Ded. Approver role
Highest access: Update |
HR |
PY |
|
<NONE> |
No Training Required |
98 |
HCM Dept Pay Manager |
ASU_HR_PY Dept Pay Manager |
FOR DEPARTMENTAL USE
Allows view and add capability for additional pay transaction (payroll action request) and access to view paycheck (earnings only)
Cannot see Review Paycheck during payroll confirmation process
Highest access: Add/update |
HR |
PY |
|
<NONE> |
No Training Required |
99 |
FSO NRA/Glacier View Only |
ASU_HR_PY FSO NRA Glacier View |
"FOR FINANCIAL SERVICES USE ONLY
Allows view only access to the NRA/Glacier screens as well as citizenship/passport and visa/permit data
Highest access: View only" |
HR |
PY |
|
<NONE> |
No Training Required |
100 |
FSO Payroll W2 View |
ASU_HR_PY FSO W2 View |
FOR FINANCIAL SERVICES USE ONLY
Allows the ability to view all employees¿ W-2s, combined W-2s, and balances associated with W-2s as well as Job Data and Personal Information
Highest access: View only |
HR |
PY |
|
<NONE> |
No Training Required |
101 |
FSO Gen Ded. Setup and Approve |
ASU_HR_PY Gen Ded Setup Apprv |
FOR FINANCIAL SERVICES USE ONLY
Allows the ability to access Departmental General Deductions in order to setup the general deduction process and to apply approval for the uploads to PeopleSoft
Highest access: Add/update |
HR |
PY |
|
<NONE> |
No Training Required |
102 |
ISSO Paycheck View |
ASU_HR_PY ISSO View Paycheck |
FOR INTERNATIONAL STUDENTS AND SCHOLARS OFFICE USE ONLY
Allows view access to Review Paycheck (Paycheck Earnings only)
Highest access: View only |
HR |
PY |
|
<NONE> |
No Training Required |
103 |
OHR/FSO Payroll Check Reversal |
ASU_HR_PY OHR Check Reversal |
FOR FINANCIAL SERVICES USE ONLY
Allows for online check reversal access and processing
Highest access: Update |
HR |
PY |
|
<NONE> |
No Training Required |
104 |
OHR Mandated Deductions |
ASU_HR_PY OHR Garnish Pay Gen |
"FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows update and correction for all garnishment and vendor information pages and some job data pages as well as update on identification pages and view on citizenship/visa/passport pages
Highest access: Add/update/correct" |
HR |
PY |
|
<NONE> |
No Training Required |
105 |
View Access to Payroll Calndr |
ASU_HR_PY OHR Pay Calendar Vw |
"FOR OFFICE OF HUMAN RESOURCES AND FINANCIAL SERVICES USE ONLY
Allows view access to the payroll calendar
Highest access: View only" |
HR |
PY |
|
<NONE> |
No Training Required |
106 |
OHR Payroll Accountant |
ASU_HR_PY OHR Payroll Acct Gen |
"FOR FINANCIAL SERVICES USE ONLY
Allows access to various payroll items for payroll accountant use
Highest access: View with some add/update" |
HR |
PY |
|
<NONE> |
No Training Required |
107 |
OHR Payroll General User |
ASU_HR_PY OHR Payroll Gen |
FOR DEPARTMENTAL USE
Allows users to review and approve access to department effort reports in the Effort Reporting module based on the user¿s row level security
Highest access: View/update(approve) |
HR |
PY |
|
<NONE> |
No Training Required |
108 |
OHR Payroll Mgr Super User |
ASU_HR_PY OHR Payroll Mgr Spr |
FOR FINANCIAL SERVICES USE ONLY
Allows add, update and limited correction to many Payroll for North America items (including those in Set Up HRMS), as well as ASU Short-Term Break Pay Sheet and ASUPY051 - Deduction Balances under ASU HCM Custom and several Workforce Administration items
Highest access: Add/update with correct on Create Additional Pay, Update Employee Tax Data, Job Data and Modify a Person |
HR |
PY |
|
<NONE> |
No Training Required |
109 |
OHR Payroll NRA |
ASU_HR_PY OHR Payroll NRA |
"FOR FINANCIAL SERVICES USE ONLY
Allows update access to the NRA/Glacier screens as well as some personal informtion items including citizenship/passport and visa/permit information
Highest access: Add/update/correct" |
HR |
PY |
|
<NONE> |
No Training Required |
110 |
OHR Payroll Super User |
ASU_HR_PY OHR Payroll Spr |
FOR FINANCIAL SERVICES - PAYROLL USE ONLY
Allows add, update and extensive correction to most Payroll for North America items, many ASU HCM Custom items including most ASU Payroll, two ASU Time and Labor items and BNM0038 - Delete Job Retro-Ben and ASU Retro Pay Calendar Setup, as well as limited Set Up HRMS and several Workforce Administration items
Highest access: Add/update/correct |
HR |
PY |
|
<NONE> |
No Training Required |
111 |
OHR Payroll View |
ASU_HR_PY OHR Payroll Vw |
FOR LIMITED USE ONLY
Allows view access to many Payroll for North America pages and several Workforce Administration pages
Highest access: View only |
HR |
PY |
|
<NONE> |
No Training Required |
112 |
OHR Payroll YR End Super User |
ASU_HR_PY OHR Payrollyrend Spr |
"FOR FINANCIAL SERVICES USE ONLY
Allows access to various payroll items specific to year end processing
Highest access: Add/update/correct" |
HR |
PY |
|
<NONE> |
No Training Required |
113 |
OHR Time Labor Configuration |
ASU_HR_PY OHR TL Config |
"FOR FINANCIAL SERVICES USE ONLY
Allows update and some correction on Time and Labor items within Set Up HRMS as well as view access on many other HR items
Highest access: Add/update/correct" |
HR |
PY |
|
<NONE> |
No Training Required |
114 |
Payroll Action Approver |
ASU_HR_PY Pay Approver |
"FOR DEPARTMENTAL USE
Allows the approval of payroll corrections (PARs) entered by users with the Pay Submitter role
Highest access: Add/update" |
HR |
PY |
|
<NONE> |
No Training Required |
115 |
FSO Payroll Action Cleanup |
ASU_HR_PY Pay Cleanup |
"FOR FINANCIAL SERVICES USE ONLY - NOT TO INCLUDE PAYROLL STAFF
Allows the ability to cleanup payroll corrections (PARs) online (role can update PARs but cannot add new records)
Highest access: Update " |
HR |
PY |
|
<NONE> |
No Training Required |
116 |
Payroll Action Submitter |
ASU_HR_PY Pay Submitter |
"FOR DEPARTMENTAL USE
Allows the submitting of payroll corrections (PARs) which can then be approved by users with the Pay Approver role
Highest access: Add/update" |
HR |
PY |
|
<NONE> |
No Training Required |
117 |
ASU_HR_PY Setup Direct Deposit |
ASU_HR_PY Setup Direct Deposit |
FOR FINANCIAL SERVICES USE ONLY
Allows the ability to add and update the direct deposit setup (Request Direct Deposit page)
Highest access: Update, Update All, Correction |
HR |
PY |
|
<NONE> |
No Training Required |
118 |
OHR Payroll Set Up |
ASU_HR_PY Setup Payroll |
"FOR FINANCIAL SERVICES USE ONLY
Allows add, update and correction access to many Payroll for North America pages and Set Up HRMS items including Payroll for North America, Payroll Interfaces, Staffing, Time and Labor, and Build Time and Labor Rules
Highest access: Add/update/correct" |
HR |
PY |
|
<NONE> |
No Training Required |
119 |
FSO/OHR View ESS Paycheck |
ASU_HR_PY View ESS Paycheck |
FOR FINANCIAL SERVICES AND OFFICE OF HUMAN RESOURCES USE ONLY
Allows access to the View ESS Paycheck page
Highest access: View only |
HR |
PY |
|
<NONE> |
No Training Required |
120 |
FSO Paycheck View |
ASU_HR_PY View Paycheck |
FOR FINANCIAL SERVICES USE ONLY
Allows view access to Review Paycheck
Highest access: View only |
HR |
PY |
|
<NONE> |
No Training Required |
121 |
OHR Payroll Administrator WF |
ASU_HR_PY WF PAYROLL ADMIN |
FOR FINANCIAL SERVICES USE ONLY
Allows update access to Worklist and Worklist Details and has worklists, email, and/or forms created when Workflow is enabled
Highest access: Update |
HR |
PY |
|
<NONE> |
No Training Required |
122 |
XML Publisher Qry Rpt Viewer |
ASU_HR_PY XML QRY Report VW |
HR and Payroll user can request this role. The is role will be display only to view XMLP reports created for Payroll and Human Resources. Navigation: Reporting Tools>XML Publisher>Query Report Viewer |
HR |
PY |
|
<NONE> |
No Training Required |
123 |
HR Hiring Manager |
ASU_HR_TA Hiring Manager |
FOR DEPARTMENTAL USE
Allows add and update access to Add/Update Position Info and several Recruiting items as well as add, update and correction on several Set Up HRMS - Recruiting items in order to allow departmental hiring managers to submit jobs to pending status, ability to read resumes, evaluate competencies, schedule interview, evaluate interviews and prepare job offers
Highest access: Add/update/correct |
HR |
TA |
|
HR TAM STAFF |
HRIS: Hiring Staff Using PeopleSoft (TAM) |
124 |
HR Hiring Manager View Only |
ASU_HR_TA Hiring Manager View |
FOR DEPARTMENTAL USE
This role allows view access to Add/update Position Info and several Recruiting items in order to allow departmental users to read resumes and view jobs, applicants, and interviews
Highest access: View only |
HR |
TA |
|
<NONE> |
No Training Required |
125 |
Offer Letter Role for Pvst Adm |
ASU_HR_TA Offer Letter Gen |
THIS ROLE IS NO LONGER IN USE
DO NOT DELETE - Keep for audit purposes
This role was part of the offer letter process that was never implemented by the Provost's Office
Old description: This role is for the Provost Office Administrator.
This role is assigned to only those individuals that have authorization to make offers to new applicants for Faculty and Academic Professionals. This role will have a permission list associated to it that will allow access to the pages related to the Offer Letter generation and also to the tools objects of Real-time Event Notification (REN server) and to Web library - WEBLIB_RPT. |
HR |
TA |
|
<NONE> |
No Training Required |
126 |
Departmental Hiring Mgr |
ASU_HR_TA Provost Hmgr |
FOR DEPARTMENTAL USE
Primarily for use by academic units, but not exclusively for them
Allows update and correct access ASU Offers and update access to several recruiting items including Add New Applicant and Create New Job Opening so that users can post jobs, screen applicants, schedule interviews and prepare ob offers
Highest access: Add/update/correct |
HR |
TA |
|
<NONE> |
No Training Required |
127 |
Departmental Hiring Mgr Vw |
ASU_HR_TA Provost Hmgr Vw |
FOR DEPARTMENTAL USE
Primarily for use by academic units, but not exclusively for them
Allows view access to ASU Offers including Applicant Data and Job Posting Data as well as several Recruiting items so that users can view jobs, applicants, and interviews
Highest access: View only |
HR |
TA |
|
<NONE> |
No Training Required |
128 |
ASU Recruiter |
ASU_HR_TA Recruiter |
FOR OFFICE OF HUMAN RESOURCES, FINANCIAL SERVICES AND PROVOST'S OFFICE USE ONLY
Allows add and update access to many Recruiting items, Add/Update Position Info, Competencies, Setup SACR, and Job Information
Highest access: Add/update with correction on one Add/Update Position Info item |
HR |
TA |
|
<NONE> |
No Training Required |
129 |
Recruitment Administrator |
ASU_HR_TA Recruiter Admin |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows update access to the ASU Job Posting Template Detail and Posting Description Library
Highest access: Update |
HR |
TA |
|
<NONE> |
No Training Required |
130 |
ASU Recruiter Workflow |
ASU_HR_TA Recruiter Workflow |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows no page access and is used specifically to determine which users receive workflow notifications that there is a job offer to approve (workflow notification setup page is located at Set Up HRMS -> Common Definitions -> Approvals -> User List and the user list is Recruiter)
Highest access: N/A |
HR |
TA |
|
<NONE> |
No Training Required |
131 |
OHR Staffing Super User |
ASU_HR_TA Staffing SPR |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows add and update access to many Recruiting items, ASU Clear Applicant Data, Update Employee Tax Data, Evaluate Applicants, Competencies, Setup SACR, and update and correction on one Add/Update Position Info item, Update Payee Job Data, and several Workforce Admin items
Can run the Repair ASU_GUEST Account process
Highest access: Add/update/correct |
HR |
TA |
|
<NONE> |
No Training Required |
132 |
Recruitment Worklist Admin |
ASU_HR_TA WF Recruitment Admin |
FOR OFFICE OF HUMAN RESOURCES USE ONLY
Allows update access to the Worklist and routes staffing workflow transactions to the staffing team
Highest access: Update |
HR |
TA |
|
<NONE> |
No Training Required |
133 |
Recruiter |
Recruiter |
This role is for ASU recruiters (HR Staff Only) to be able to approve job postings and job offers. This role should be requested any time the ASU Recruiter role is requested. |
HR |
TA |
|
<NONE> |
No Training Required |
134 |
HCM Dept Time Administrator |
ASU_HR_TL Dept Time Admin |
FOR DEPARTMENTAL USE
Allows add and update access to Payroll Action Request, Approve Time and Exceptions and Timesheet in order to allow the approval of time in the users' departments
NOTE: A valid request for this role MUST include one or more HR department codes - please enter this information in the role comments when requesting
Highest access: Add/update |
HR |
TL |
|
HR DTA |
HRIS: Department Time Administrator |
135 |
OHR Time/Labor Admin VIEWONLY |
ASU_HR_TL TimeAdmin View Only |
FOR FINANCIAL SERVICES USE ONLY
Allows view only access to all Time and Labor items including those in Manager Self Service, Set Up HRMS, and Time and Labor itself
Highest access: View only |
HR |
TL |
|
<NONE> |
No Training Required |
136 |
OHR Time and Labor Admin |
ASU_HR_TL TimeAdministrator |
FOR FINANCIAL SERVICES USE ONLY
Allows add, update and correction access to all Time and Labor items including those in ASU Time and Labor, Manager Self Service, Set Up HRMS, and Time and Labor itself and the Worklist
Highest access: Add/update/correct |
HR |
TL |
|
<NONE> |
No Training Required |
137 |
BTS Business Analyst |
ASU_HR_UT BTS Analyst |
FOR BUSINESS TECHNOLOGY SERVICES USE ONLY
Allows add, update and correction access to many ASU HR, Set Up HRMS, Set Up SACR as well as view access to many other items
Highest access: Add/update/correct |
HR |
UT |
|
<NONE> |
No Training Required |
138 |
Prod Level HR Business Analyst |
ASU_HR_UT Bus Analyst Prod |
FOR DEPARTMENTAL USE
Allows view access to all HR pages and view and run access to processes and queries in production
Highest access: View only |
HR |
UT |
|
<NONE> |
No Training Required |