Accounting Students Association
Preamble
We, the members of the Accounting Students Association, and
subscribing to the regulations and policies of
Article I – Name
The name of this organization shall be Accounting Students Association, aka (ASA).
Article II –
Purpose
The purpose of this organization shall be to maximize its members’ networking opportunities and to introduce them to the different career paths available in the accounting profession.
Article III – Membership
Eligibility:
Any Freshman or Sophomore interested in learning more about accounting
can join this organization, regardless of any major
they may have declared. A Junior
or Senior must be currently enrolled in the Professional Accounting Program
offered by the
Students in either of the Master Degree Programs for Accounting/IS (MAIS/MTAX) are also allowed to join or remain as members.
Membership Fees:
Fees are $25 per semester or $40 per academic year. This policy is
permanent and can only be changed for financial or marketing reasons (ie
- Fees are not meeting semester expenses, Membership is falling due to
high fees). Any change in fee policy requires the approval of the President, Vice-President, Finance
Officer, and Membership
Officer.
All members have equal status once
their dues have been paid. A variety of
prizes will be awarded randomly throughout the academic year to members in
attendance at scheduled ASA meetings, activities and events.
Article IV – Officers and Elections
The Officers of this organization shall consist of eight positions, each
elected for one academic year (the new officers will be elected in May for
their positions and will be considered official officers from the end of the
Spring semester through the following academic year’s Spring semester).
In order to ensure even workload
distribution, every officer will be responsible for two events over the course
of the academic year (two officers will be assigned to each event). For each event, the assigned officers will be
responsible for coordinating room reservations, firm correspondence, faculty
notification, webmaster contact, RSVP counts, etc. with the ASA advisors (and President and
Vice-President), working with the Treasurer on payments, check collections, etc.,
tracking all tasks associated with the event in order to update ASA’s instructional/informational binder (and providing
them to the Vice-President once all of the event tasks have been completed), and
coordinating with the Membership officer to make sure that students are
notified on a timely basis about each event.
The following topics identify the
Officers of the organization and their respective responsibilities (other than
those already discussed above):
President: The
Vice President from the previous academic year will become President in the following academic year.
Responsibilities: The
President is responsible for leading the ASA and providing a structured
guidance for the organization and its officers.
The President is ultimately responsible for the success or failure of
events and the organization.
Responsibilities include:
1.
Understanding
the responsibilities of all officers and holding them accountable. Making sure that
they each have the appropriate binder and event information that they need to
complete their duties/assignments.
2.
Ensuring
that constant communication is established
between officers, advisors
and any other person who may have been designated for a specific event.
3.
Following up with other officers to ensure that they are on target for
the planning events they are responsible for. Note: Each officer will be
responsible for two events per academic year (there will be two officers
assigned to each event to ensure an even workload distribution).
4.
Keeping
up-to-date with new developments inside and outside ASU concerning events and
planning.
5.
Making sure that the Vice-President is involved in all decision making
that takes place at the President level so that they will be adequately
prepared to handle the President duties when they take over the following
academic year.
6.
Taking
responsibility for long-term planning and developing organization policies.
7.
Being
aware of all possible resources available to ASA.
8.
Arranging meetings as needed.
9.
Providing
consistent leadership and maintaining a constant momentum throughout the
semester.
10.
Working with other officers to make sure that ASA is advertised to Accounting Students and prospective Accounting
Students. Working
with other officers and advisors to make sure that ASA events are advertised to
Accounting students and prospective Accounting students.
11.
Sending
thank you letters to firms, faculty, and ASA members for their participation in
events as well as corresponding with firms about ASA events and calendars.
12.
Working
with another officer on two events per academic year.
Skills: The
position of President requires outstanding communication skills and solid
leadership. A working knowledge of MS
Word and Excel are required. This
position requires a significant level of commitment and time.
Vice President:
The Vice President will be elected on an
annual basis by ASA members. Responsibilities: The Vice President is primarily responsible
for working closely with the President and assisting
him/her at all times. The Vice President is also directly subordinate to the President and will become President
in the following academic year. Responsibilities include:
1. Assisting the President in event monitoring,
advertising, etc.
2. Assisting the President in long-term planning and
developing organization policies.
3. Making sure that binders are kept updated and that
information in the binders is current.
Binders should be updated after each event (there will be two master
binders, one for the advisors and one for the President/Vice-President).
4. Ensuring that all ASA items given to officers during
the semester are collected at the end of the academic year in readiness for the
officer transition.
5.
Researching current
jobs and internships relative to accounting and posting them
on the website.
6.
Reconciling ASA’s bank statements.
7.
Working with another officer on two events per academic year.
Skills: The Vice President should have a working knowledge of MS Word and Excel. Organizational and communication skills are
vital to this position. Leadership
qualities are a mandatory quality of this position as well.
Membership Officer: The Membership Officer will be elected on an academic year basis by ASA members.
Responsibilities: As Membership Officer,
this position requires a great attention to detail, proficient written and
verbal communications skills, and organizational management. Throughout the semester, the Membership Officer will work with other officers on an as needed basis
to provide ASA membership information for events, actively participate
in all organizational meetings, be available to all Members and maintain
communication with Members on upcoming events.
Responsibilities include:
Skills: The Membership Officer
should have excellent oral/written communication skills, a working
knowledge of Microsoft Office Suite (MS Word, Excel, PowerPoint) and
organizational management skills.
Treasurer: The Treasurer will
be elected on an annual basis by ASA
members. Responsibilities:
The Treasurer is responsible for maintaining ASA’s bank account.
Responsibilities include:
1.
Providing
“timely” and “accurate” financial information to ASA officers. At a minimum,
financial summary data of deposits, expenditures and balances should be
provided to advisors and officers on a semester basis via an excel workbook.
2. Making payments for
services/products ordered and for events.
3.
Collecting
receipts from ASA officers and reimbursing them.
4.
Working
closely with the Membership Officer concerning
the collection and
deposit of membership payments.
5.
Depositing
all cash and checks.
6.
Recording
all financial transactions in the check register and
in excel. Keeping track of all invoice
and check copy documents in a file by academic year. (For the excel responsibility, the Treasurer should have a single
workbook with a basic worksheet for each event to assist with planning for the
event in the future. The worksheet
should include revenue, expenditure and net income/net cost data.)
7.
Working
with another officer on two events per academic year.
Skills: The Treasurer MUST have a strong understanding of
bookkeeping practices and Excel. The
utmost integrity is required for this position.
Operations Officers (there are
4 of these officer positions) The Operations Officers will be elected on an annual basis by
ASA members.
Responsibilities: The Operations Officers are responsible for advertising ASA and working with the other officers to
help ASA to be successful in achieving its goals. Responsibilities include but are not limited
to:
1.
Advertising
ASA to Accounting students and prospective Accounting students.
2. Supporting
other officers with event planning, and necessary responsibilities to run the
organization. Note: Each
officer will be responsible for two events per academic year (there will be two
officers assigned to each event to ensure an even workload distribution).
3.
Maintaining and
updating ASA’s website and Blackboard as needed, taking
pictures for events and posting them on the website.
4. Working with another officer on
two events per academic year.
Skills: The Operations Officer positions require outstanding communication skills and organizational
skills.
Article V – Meetings
Officers meetings will be scheduled on an “as needed” basis. There are no meetings for members on a regular basis but events are scheduled each semester and allow for the scheduling of necessary meetings before the actual event begins
Article VI –
Advisors
There shall be two faculty advisors
who shall be the members’ ex-officio with no voting privileges. These positions are selected by the
Accounting Department of the
Article VII – Amendments
The constitution may be amended by a 5/8 majority vote of its officers. The votes of the President and Vice President are mandatory to make an amendment.