A.S.U. Chapter of ACDA

Minutes of July 28, 2005

Officer’s Meeting

 

Present:  Jason Shoemaker (president), Christina Forkner (past president), Elvin Dioquino (vice president), Angie Marshall (treasurer), Dan Ryan (Public Relations), Rebecca Woolf (secretary), Nathan Forkner (guest)

 

I.  Previous Business

            A.  Report about the Four Corners Workshop

                        1.  Held at NAU, June 23-25, 2005

                        2.  Jason and Christina attended the event and felt it was very worthwhile.

                        3.  Jason will type up his notes from the workshop and post them on

                             the ACDA-ASU website.

            B.  We need pictures from past events to post on website and bulletin board.

                        1. Becky will give Jason photos from the Bart Evans workshop held last                                      semester.

II. New Business

            A. ACDA-ASU Website

                        1.  Jason has updated the website and has learned to compress

                             pictures. This has made room for more information on the website.

                        2. Brainstorming and discussion about adding to the website:

                                    a. An online newsletter with students contributing articles?

                                    b. A message board of some kind. Jason will set this up.

                                    c. A president’s message each month written by Jason.

                                    d. A membership/alumni directory with interactive links.

                                                (1) Good example of this can be found at:

                                                      http://flatirons.org (fhs alumni search)

                                                (2) Names and email addresses would be used

                                                      only with permission.

                                                (3) A small paragraph on each person with information

                                                      about their goals and career aspirations.

            B. Discussion about first ACDA meeting: A “meet and greet” for new and

                 returning choral students.

                        1. Tentative date and time: Friday September 2, 2005 at 12:40 p.m.

                            Tentative location:  Choral room at Gammage                                                                     2. We want to use the time to socialize, answer questions, get input                                  and tell students about our organization and upcoming events.

                                    a. Jason will check with choral professors about date, time

                                        and place.

                                    b. Jason will change the date of our first meeting on the website

                                        (from Sept. 8th to Sept. 2nd)

                                    c.  Jason will arrange to announce the ACDA meeting at the first

                                        convocation.

            C.  Discussion of how to make meetings more appealing to students

                        1. We might have a short educational presentation (20 minutes?) at each

                             meeting so that students feel that are getting valuable information

                             by attending. (Copyright laws, by Dr. Schildcret?)

           

            D.  Future Workshops

                        1. Brief discussion about holding future officer’s meetings the Thursday

                            before each scheduled workshop. We agreed this is a good idea.

                        2. Doctor Doan has agreed to do a workshop on vocal technique.

                                    a. Jason will check with Dr. Schildcret to see if the chosen date

                                        (10-22) is available.

                        3. Discussion about a future workshop with George Umberson.

                                    a. Should we choose a topic for him, give him a choice between

                                        several topics we have chosen, or ask him to choose his favorite                                                topic?

                                    b. We decided to ask Dr. Umberson to choose a topic that he                                              feels would be most valuable for students.

                        4. Possible workshop for Spring

                                    a. A combined seminar with ACDA and MENC for current music                                            education students and new music teachers/ directors.

                                    b. This could be a conducting seminar where previously chosen

                                        volunteers direct music and receive instruction and input

                                        from ASU music faculty. (Like a master’s class)

III.  Fundraising

            A. It needs to be in place before the fall semester begins

            B. The Christmas caroling fundraiser was our best money maker last year.

                        1. Christina will talk to Rob (previous ACDA member) about getting

                            a list of past venues or businesses for caroling.

                        2.  Dan is willing to contact people or businesses on the list as well as                                     other potential patrons.          

                        3.  Jason will find out if we can give out the choral office telephone                                     number or must he give potential patrons his cell phone number. It                                    would be nice to have the same number from year to year so that                                    people know how to get in touch with us.

                        4. Jason will post information about caroling on the ACDA website.

                        5.  Brief discussion about when would be the best time to rehearse.

                                         a. Should we try to do it at the end of ACDA meetings?

                                    b. Should we rehearse on Fridays during the usual choir time?

                                    c. Is there a better idea?

            C. We will also do another bake sale, but will focus on getting more donations

                  from local businesses.

                        1. Christina will give Jason a copy of the letter used last year with the

                             ACDA tax ID number.

                        2.  We need to choose a date for bake sale.

            D.  Brief discussion about having a group from the Univeristy Choir give a

                  fundraising concert at local churches who might be interested.

                        1. This might be done the day after a regular choir performance.

                        2.  Jason will talk to Dr. Gentry about this.

                        3.  Dan will continue to work with his contacts at local churches

                             to find out if this is something they would be interested in.