• Home
• About Us
• Programs
• Contact Us
• Who's Who
• Achievements
• Events
• English A-Z

Arizona State University
Department of English
Box 870302
Tempe, AZ 85287-0302
480.965.3168

Main Office Location:
G. Homer Durham Language and Literature Building - LL 542

ASU English Home > Computing Support > Workshops and Tutorials > Tutorials > Using the Reviewing Features in Microsoft Word

Make a clean copy:

• So that the author of the text still has one secure version of the paper, make a copy of the document and make comments on that copy.

• To make a copy, simply open your document and go to "File," "Save As," and type a new name for the document.

After you switch with a peer reviewer, attach your name to the comments:

• Since several students may make comments on the document it is important to attach your name to your comments in case the author has questions and so that you receive peer review credit.

• To attach your name, go to "Tools" and select "Options." Choose "User Information" and fill in your name and your email (under address). Note: you must do this each time you switch papers.

Preparing the Document for Reviewing:

• Make sure that you have the "Reviewing" toolbar selected. If it is not there, go to "View" and select "toolbars" and "reviewing."

• To begin making comments, click on the "track changes" icon on the reviewing toolbar.

Reviewing the Document:

• You can now change the text directly in the document by typing or deleting and your changes will appear in color.

• You can also insert a comment or question to the author by highlighting the text in question an clicking on the "Insert Comment" icon. This bring up a comment box for you to insert questions or comments.

When you receive your disk back, you can either accept or reject the changes:

• You can read comments by hovering your mouse cursor over the highlighted text or you can look at the comments in the comment box.

• You can accept or reject changes to the text by putting your cursor over the colored text and clicking your right mouse button and selecting "accept" or "reject."

Printing your document with comments:

• You can print your document with comments by doing the following: click "File," then "print," to bring up the print dialogue box, then click "options" in the lower left hand corner, then check the box outlined below marked "comments," click "OK" which brings you back to the print box, now you can print your document with comments.

©Bruce Matsunaga