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ASSIST Frequently Asked Questions (FAQs) This page contains answers to commonly asked questions, along with some tips and tricks that we have found useful.
How can I get access to ASSIST data? Researchers desiring access to ASSIST must be an employee of a participating institution and be approved by the institutional ASSIST Steering Committee representative. Authorized ASSIST users must sign nondisclosure agreements and submit the form to their institutional ASSIST Steering Committee representative. ASSIST Nondisclosure Agreement
Who is my ASSIST Steering Committee Representative? Representatives to the ASSIST Steering Committee are listed on the following roster: ASSIST Steering Committee Members
How can I connect to ASSIST to get data? The design of ASSIST makes it possible for institutions to retrieve information using standard query language or SQL statements. You can connect to ASSIST using a Hyperion/BrioQuery web version (plug-in), Hyperion/BrioQuery desktop version (client), or a SQL tool. It is the responsibility of the researcher to purchase this software and connect to the Internet.
What types of data items are available in ASSIST?
The participating institutions submit ASSIST data annually. The records are matched and loaded into the ASSIST data warehouse. Students are assigned an anonymous ASSIST ID, which becomes the primary key in the ASSIST data warehouse.
Community college data are submitted on an academic year basis, typically in February of the following year (e.g., AY year 2002-2003 data by February 2004). University data are submitted on a semester basis.
Did we turn in our institution’s ASSIST file and has it been loaded? File status may be checked at: Community College File Submission Status University File Submission Status Carl Perkins Data Submission Status
Hyperion/BrioQuery is the software recommended for querying and manipulating data from ASSIST. Hyperion/Brio is preferred over other query tools such as Microsoft Access for two important reasons:
What else can Hyperion/BrioQuery do besides extracting data? With Hyperion/BrioQuery, you can make pivot tables, charts, and reports.
What is Hyperion? What happened to Brio? In late 2003, Hyperion acquired Brio and is currently supporting the Brio products. BrioQuery is now also referred to as Hyperion Intelligence. During the transition, ASSIST is using the term Hyperion/Brio.
What other software programs can be used to analyze ASSIST data? You can export ASSIST data from Hyperion/BrioQuery and import it into spreadsheet software such as Excel or databases such as Access.
How do I get training on using the ASSIST database with the Hyperion/BrioQuery software? Institutions with current account holders are responsible for providing individual training for new authorized users. If no current authorized users are available, copies of training modules are also available at: http://www.asu.edu/assist/training/training.htm
I’ve had some basic training using the ASSIST database and Hyperion/Brio from my institution. Does ASSIST offer any additional resources? ASSIST sponsors an annual statewide meeting for all Steering Committee members and authorized users. Each meeting includes demonstrations and discussion on various ASSIST issues. The ASSIST meeting is held in conjunction with the Arizona Association for Institutional Research (AZAIR) annual conference. ASSIST user groups--one for community college users and one for university users--also offer opportunities for users to further develop their knowledge and experience with ASSIST data. In addition, ASSIST maintains ASSIST-Q@asu.edu that responds to customers’ questions concerning ASSIST as well as the use of Hyperion/Brio software. Two key resources for new ASSIST users are the data diagram and the data documentation. http://www.asu.edu/assist/data/data_models.htm http://www.asu.edu/assist/data/data_documentation.htm
When and where is the next Hyperion/Brio training opportunity? Hyperion offers classroom and e-training sessions for BrioQuery or Hyperion Intelligence. The schedule of courses available is listed at the Hyperion Education Services web page.
Is there anyone else from whom I can get help? ASSIST users interested in learning more about using Hyperion/Brio may join one of several users groups. Some ASSIST users are currently involved with Hyperion’s Community of Practice, a higher education users group, and Yahoo’s Brio User group. http://hyperion.communityzero.com/ http://groups.yahoo.com/group/Brio/
I forgot my password. Who can help me? Send a message to ASSIST-Q@asu.edu. Your password will be reset and emailed back to you as soon as possible.
If you connect using the Hyperion/BrioQuery desktop version (client):
If you connect using the HyperionBrioQuery web version (plug in):
How can I get help with a particular query? ASSIST users may attach their query with a description of the purpose of the query and the problem with the results to ASSIST-Q@asu.edu. If the query is over 1GB (1,000KB) with the results, please save it without the results before sending. To do that in Hyperion/Brio desktop client or the web version, click File/Save Options/Save Query with Document and uncheck the query results box. Resave before attaching and emailing.
Why can’t I see other institutions’ data to use as comparison? Each participating institution retains ownership and control over their data and approves all research involving ASSIST data. Therefore, an institution may only access records for their current and former students. Any other institutional comparison data can only be obtained directly from the other institution.
How can I check the validity of the ASSIST data with our institutional student data? Personally identifiable characteristics such as name, birth date, and student ID are removed from the database accessed by researchers to ensure student privacy and compliance with federal law. Therefore, verification of individual ASSIST student records against your own institutional data is not possible. You should, however, be able to confirm high-level aggregate numbers for enrollment headcount. | |||||||||||||||||||||||||||||
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Questions or problems regarding this web site
should be directed to
assist-q@asu.edu. |
