Protocol for Response to Student Victims of Sexual and Relationship Violence

Revised to update contact information for emergency counseling services and support staff on all ASU campuses

Immunization Requirements

Revised to update contact information for campus health services on all ASU campuses

Release of Student Information

Revised to remove place of birth from list of “Releasable Information” data

Registration for Classes–General Policy

Revised to add links for the “Schedule of Classes” and “Summer and Winter Session” Web pages

Repeating Courses

Withdrawal from Classes for Medical/Compassionate Reasons

Revised to update procedure to using the “OASIS” system

Petition to Take a Course for the Third Time

Revised to update procedure to using the “OASIS” system

Military Activation of Students

Revised to state “Advise student to consult with individual instructors regarding the options of receiving a letter grade or incomplete”

Undergraduate Transfer Credit Evaluations

Revised to state that “undergraduate credit will be awarded for traditional course work successfully completed at regionally accredited institutions of higher learning as approved by ASU and the Arizona Board of Regents”

Leave of Absence for Undergraduate Students

New policy to allow an undergraduate student to take a Leave of Absence (LOA) from the university for one or two consecutive semesters

Grade Change

Revised to state that “instructor or department roster contact” can initiate a grade change and to update the procedure to using the “OASIS” system

Ordering Official Transcripts

Revised to update the procedure and costs for official transcripts

Student Self-Imposed Holds

Revised to state that student can contact any registrar location on any campus

Grade of Incomplete

Revised to state that the instructor submits the grade change using “Faculty Center” online

Undergraduate Program of Study

Master’s and Doctoral Programs of Study

Revised to change “Division of Graduate Studies” to “Graduate College”

Application for Graduation for Bachelor's Candidates

Revised to change “Division of Graduate Studies” to “Graduate College”; to update the responsible party to “Graduation Section/Registrar staff at any campus”; and to change a cross-reference

Application for Graduation for Master’s and Doctoral Candidates

Revised to change “Division of Graduate Studies” to “Graduate College”

Verifying Degree Completion—Doctoral Candidates

Revised to change “Division of Graduate Studies” to “Graduate College”

Awarding Posthumous Degrees

Revised to change “Division of Graduate Studies” to “Graduate College”

Declaration of Graduation

Revised to state that “Undergraduate students following the curriculum requirements of the 1996-1998 or later General Catalog must file Declaration of Graduation forms no later than the semester in which they earn 87 semester hours for all campuses”; and that “Undergraduate students following the curriculum requirements of the 1994-1996 or earlier catalog must file an undergraduate program of study. See your academic advisor for information”; and to remove a cross-reference

Residency Reclassification—General Policy

Revised to add that a “dependent student” is a resident of Arizona and “is claimed as an income tax dependent of parents domiciled in Arizona”

Residency Reclassification Appeals

Revised to remove “if appropriate” from step six of the procedure

Eligibility for Veterans Affairs Educational Benefits

Revised to add “Communications log” to required interoffice documentation and to remove “undergraduate unofficial prior credit evaluation”; to restate the special requirements for undergraduate students, to remove special requirements for transfer students, and to remove “need all transcripts from College of Law and COS” for law students

Deferred Payments for Veterans for Tuition, Required Books, Materials, and Supplies

Revised to state that students must verify eligibility at Veterans Services at one of the campuses; to remove the 10-week summer session; to remove the information on extensions for repayment; to state that “Students who do not repay the deferred amounts by the applicable due date will have a 30-day grace period before late fees are assessed. Students must begin payment to avoid submission of the account to collections. Also, students cannot register for any future semesters until the indebtedness is cleared”

Payments for Chapter 31, Vocational Rehabilitation Veterans, for Tuition, Required Books, Materials and Supplies, and Parking Services

Revised to clarify where students must have VA forms on file; to state that Veterans Services supplies campus bookstores and Parking and Transit Services with lists of eligible students; and that for off-campus services, students must “submit receipt to case manager for reimbursement”

Emergency Short-Term Loans

Revised to state that approved loans will be available within two business days, and to remove the name “West campus Financial Aid Services (FAS)”

Athletic Grant-in-Aid Appeal Process

New policy to provide procedural guidelines for an appeal of the nonrenewal or reduction of athletic grant-in-aid

On-Campus Student Employee Compensation

Revised to change the student wage scale for “Student Worker I” from $6.75 to $6.90 and to change the name of “Division of Graduate Studies” to “Graduate College”

Award Periods—Federal Work-Study Program

Revised to remove the statement that “students must submit a Summer Financial Aid Application, which is available after spring break” and add that they must “enroll for the summer term”

Transfer Credit Evaluation

Revised to add the word “regionally” to the description of accredited institutions, and to remove the section on “Conditional Admission Prior to Receipt of Final Transcript”

Clinical Services

Revised to change the name “Student Health Service Counseling Center” to “Student Counseling Services” and to add a link to the ASU Health Center at the Downtown Phoenix campus

Psychiatric Services

Revised to remove references to “emergency” and to change the name “Student Health Service Counseling Center” to “Student Counseling Services”

Career Testing Services

Revised to state that career testing services are provided only at the Tempe counseling center

Outreach Programs and Consultation

Revised to restate the scope of the mission in outreach, the parties consulted in partnership regarding the well-being of ASU students, the function of consultation in circumstances in which multiple students might experience a traumatic event, and to change the name “Student Health Service Counseling Center” to “Student Counseling Services”

Mental Health Emergencies

Revised to change the name “Student Health Service Counseling Center” to “Student Counseling Services”; to note that callers may be referred to EMPACT for after-hours emergencies; and to state that all ASU students may call the EMPACT crisis hotline

Eligibility for Services

Revised to change the name “Student Health Service Counseling Center” to “Student Counseling Services”; to state eligibility for ABOR Student Health Insurance participants; and to state that “Persons not associated with ASU are eligible for clinical services at the ASU Health Center at the Downtown Phoenix campus. Persons not associated with ASU are not eligible for clinical services at the Tempe, Polytechnic or West campuses”

Use of Insurance (Third-Party Payment) for Clinical Services

Counseling Fee Reduction

Counseling Fees

Revised to combine the information previously contained in USI 602–03 and 602–04 and to state that students should consult the counseling centers’ Web pages for information about fees and health insurance

Student Confidentiality

Revised to change the word “molestation” to “exploitation” and to change the name “Student Health Service Counseling Center” to “Student Counseling Services”

Informed Consent

Revised to remove “psycho-educational workshops or skill building groups” and to change the name “Student Health Service Counseling Center” to “Student Counseling Services”

Disability Resource Center—General Policy

Revised to change the word “provide” to “facilitate” in the purpose; to add the word “requirements” to step 7 in accommodations available; and to change the word “assistive” to “adaptive”

Priority Enrollment for Students with Disabilities

Revised to change the word “provide” to “facilitate” in the purpose and to change the title “disability access consultants” to “professional staff”

TRiO Student Support Services for Select Students with Disabilities—Tempe Campus

Revised to add the word “nonmandated” to “academic support services”

Testing Accommodations for Students with Disabilities

Revised to change the word “provide” to “facilitate” in the purpose and to change the title “disability access consultants” to “professional staff”

Alternative Format Services

Revised to add “foreign language texts” to the examples of print conversions; to add the requirement that students must enroll in classes during Priority Enrollment; and to change the title “disability access consultants” to “professional staff”

Laboratory Accommodations for Students with Disabilities

Revised to clarify the wording of the policy, to state that laboratory aides provide assistance with in-class assignments as directed by the student, and to add physical ability to the definition of qualified laboratory aide

General Building Rules

Revised to state that “use of candles and incense is prohibited, except for ceremonial purposes and only upon receipt of a permit from ASU Environmental Health & Safety”; and to restate the policy about smoking

Reserving and Using Memorial Union Facilities

Revised to wholly restate Memorial Union meeting room policies

Food Services

Revised to replace “Catering Office” with “MU Event and Meeting Services,” “Sodexho Services” with “Aramark Services,” “Diners Club” card with “Discover” card, “Food Documentation” form with “Business Meals and Related Expense” form; to state that a “late fee is assessed for scheduling events after noon two business days before the scheduled event,” not three days; to state that buffet-style “functions are designed for groups of 15 or more”; to state that groups must plan the “menu at least one week before the catered event”; to state that “a minimum of $25 food order” is necessary for delivery of food outside the MU building; to state that $3.50 per person is charged for china service for coffee breaks; to state that customers “are responsible for contracting with an approved alcohol service provider for all events with alcohol service,” and that “a delivery charge of $100 is applied to services provided outside the MU”

Social Fraternities and Sororities-Relationship with the University

Revised to modify “fraternities and sororities” with the word “social”; to replace “chapters” with the word “organization”; to state that “the university may withdraw recognition from organizations that have failed to meet the minimum expectations regarding social fraternity and sorority recognition; or who are not in good academic, disciplinary, or financial standing or whose officers or members have violated the Student Code of Conduct or other university policy”; that “organizations must have recognition as a colony or chapter in good standing of an inter/national social fraternity or sorority as recognized by the Internal Revenue Service under the provisions of §86.14 of the regulations promulgated under Title IX of the U.S. Education Act Amendments of 1972; that each social fraternity and sorority must participate in at least one risk management program and one campus activity/program each year; that each new Greek member must successfully complete AlcoholEdu (or appropriate substitute) prior to the end of his or her new members’ semester and to add a link to that Web site

Student Organization Registration

Revised to add that a part-time faculty member, academic professional, or staff member may serve as an advisor

Student Recreation Complex

Revised to restate the prohibitions for members and ASU students and to remove “cell phone” from the photography policy