USI 204–05: Verifying Degree Completion, Doctoral

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Effective: 8/15/1961

Revised: 7/1/2008

USI 204–05: Verifying Degree Completion—Doctoral Candidates

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Purpose [horizontal rule]

To verify, at the end of each semester or summer session, that a student who has applied for graduation has completed all course work and requirements for a doctoral degree

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Sources [horizontal rule]

University Registrar’s Office

Graduate College

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Policy [horizontal rule]

Before the end of each semester or summer session, the Graduation Section compares each doctoral candidate’s transcript and program of study to verify that all course work and requirements have been completed.

If all requirements have been completed, the transcript is updated on the conferral date to reflect the degree.

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ProcedureD [horizontal rule]

Responsibility	Action
Graduate College	Send to the Graduation Section the candidate’s dissertation title page and the pass/fail form, indicating that the student has passed the oral defense.
Committee chair	Submit completed grade change forms to the Recording Section for grades on dissertation and research hours for prior semesters. Current semester grades are reported through the class roster.
Recording Section	Post grades to the candidate’s transcript.
Graduation Section	Process any amendments submitted for the Interactive Program of Study (iPOS). Verify that all requirements on the candidate’s iPOS have been or are being completed prior to the conferral date for the semester in which he or she is applying for graduation.
	If the requirements have been completed:
	Post the degree that will be reflected on the transcripts on the date of conferral.
	Order the diploma to be mailed to the student by the vendor selected for diploma printing.
	If the requirements have not been completed:
	Withdraw student from graduation and notify the student and the student’s academic unit, in writing, of any discrepancies or of the requirements that have not been met.
Doctoral candidate	Refile for a later graduation date.

endtable

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Cross-References [horizontal rule]