University Student Initiatives Manual (USI)
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| Effective: 3/13/1989 |
Revised:7/1/2008 |
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USI 1301–01: Social Fraternities and Sororities—Relationship with the University |
Purpose
To describe the relationship between the member chapters of the ASU social fraternities and sororities and the university
Sources
Office of the Vice President for University Student Initiatives
University policy
Policy
The university recognizes and supports the member chapters of the social fraternity/sorority community as an integral part of the ASU educational program and its commitment to student development. Recognition is offered and supported based upon the special and historically significant relationship between Greek-letter social organizations and the university. Social fraternity/sorority chapters enhance the quality of student life while contributing significantly to the educational, social, and personal growth of their members.
The university recognizes the authority of the National Association of Latino Fraternal Organizations, Inc., the Multicultural Greek Council, the Interfraternity Council, the National Pan-Hellenic Council, and the Panhellenic Council to regulate all matters of social fraternity/sorority interest, subject to university policy. When appropriate, the social fraternity/sorority councils are encouraged to make recommendations regarding university policy. University recognition requires student organization registration and membership in the appropriate governing/coordinating council.
Social fraternities and sororities are expected to recognize and to embrace the educational purposes of the university and the individual educational goals of their members. Organizations are encouraged to assist members in their academic pursuits and to endorse a set of academic standards and expectations. Activities of social fraternities and sororities should not interfere with academic responsibilities. Organizations must also acknowledge the university’s mission to serve a diverse student population and should function in ways that support this mission.
In addition to supporting the educational goals of their members, social fraternities and sororities should promote programs that develop social and leadership skills in both individuals and groups.
The university may withdraw recognition from organizations that have failed to meet the minimum expectations regarding social fraternity and soroity recognition; or who are not in good academic, disciplinary, or financial standing or whose officers or members have violated the Student Code of Conduct or other university policy. Organizations placed on disciplinary probationary status by the university for violation or alleged violation of the Student Code of Conduct, the Student Academic Integrity Policy, and/or the ASU Computer, Internet, and Electronic Communications Policy (ACD 125) may face additional sanctions.
Organizations must have recognition as a colony or chapter in good standing of an inter/national social fraternity or sorority as reconized by the Internal Revenue Service under the provisions of §86.14 of the regulations promulgated under Title IX of the U.S. Education Act Amendments of 1972.
The appropriate campus office or greek council may assign fees to incentivize compliance for various administrative tasks.
Membership in the Social Fraternity/Sorority Community
The social fraternity/sorority community at ASU is composed of private, voluntary-association student organizations that are registered as ASU student organizations and may be members of one or more of the following:
- North-American Interfraternity Conference
- National Association of Latino Fraternal Organizations, Inc.
- National Pan-Hellenic Council, Inc.
- National Panhellenic Conference
- Interfraternity Council
- Panhellenic Council
and/or
- Multicultural Greek Council.
Minimum Expectations Regarding Social Fraternity and Sorority Recognition
Because of the special relationship that exists between ASU and its social fraternity and sorority community, a summary of minimum expectations of chapters is provided:
- Each social fraternity and sorority must register each academic year as a student organization and must maintain registration requirements during the year.
- Each social fraternity and sorority must comply with all applicable federal, state, and local laws in addition to the Student Code of Conduct or other rules adopted by the university or Arizona Board of Regents.
- All organizations must contact the appropriate office in the case of crisis or critical incident or alleged violation of the Student Code of Conduct.
- Social fraternity and sorority chapter presidents will provide the appropriate campus office with completed chapter information form by September 1 and February 1 each year.
- Each social fraternity and sorority will provide the appropriate campus office with contact information for each of its executive officers by September 1 and February 1 each year or within five working days following a change in leadership.
- Each social fraternity and sorority will maintain a complete advisory board consisting of at least three persons. Each social fraternity and sorority will provide the appropriate campus office with contact information for each of its advisors and its house corporation president (if applicable) by September 1 and February 1 each year.
- Social fraternity and sorority chapter presidents will provide the appropriate campus office with a new member roster, including ASU student ID numbers and affiliate ID numbers, by September 15 and February 15 each year or within five working days of a new member’s affiliation with the undergraduate chapter.
- Each social fraternity and sorority will provide the appropriate campus office with a complete chapter roster, including ASU student ID numbers and affiliate ID numbers, by September 15 and February 15 each year.
- Each social fraternity and sorority will participate in at least one educational program involving at least 80 percent of the chapter membership each semester. Program and participant information must be submitted to the appropriate office by December 1 and May 1 each year.
- Each social fraternity and sorority will participate in at least one risk management program involving at least 80 percent of the chapter membership each semester. Program and participant information must be submitted to the appropriate office by December 1 and May 1 each year.
- Each social fraternity and sorortity will participate in at least one campus activity/program (university-hosted event) or activity hosted by another council involving at least 80 percent of the chapter membership each semester. Program and participant information must be submitted to the appropriate office by December 1 and May 1 each year.
- Each new Greek member must successfully complete AlcoholEdu (or appropriate substitute) prior to the end of his or her new members’ semester. Each social fraternity and sorority will provide the appropriate campus office with proof of completion by December 1 and May 1 each year.
- Each social fraternity and sorority will participate in philanthropic activities that include service to the university and/or surrounding community. Each chapter member is required to participate in at least three hours of service each semester. Community service verification must be submitted to the appropriate office by December 1 and May 1 each year.
- Each social fraternity and sorority will provide the appropriate campus office with a copy of chapter liability insurance covering all chapter officers, functions, and activities by September 15 and/or upon renewal each year. Each social fraternity and sorority shall renew liability insurance prior to the expiration date each year and notify the university immediately of any change in or loss of coverage. Chapters that cannot verify insurance may have activities limited or suspended.
- Each social fraternity and sorority shall follow risk management policies established by the university and by the chapter’s (inter)national organization and shall minimize the risk of harm to people and property while accepting accountability for actions of the chapter.
- Each social fraternity and sorority will follow all university recruitment policies and procedures and, as applicable, will follow the new member program as written by their (inter)national organization.
- Each social fraternity and sorority will pay its obligations to the university for any items or services supplied by the university or university entity within 30 days of a statement being rendered.
- Each social fraternity and sorority president will meet with a staff member from the Greek Life office each semester.
- Social fraternity, sorority, and council executive officers must be registered as undergraduate students at Arizona State University; must be in good academic and disciplinary standing with the university and their chapter; and must belong to a social fraternity or sorority registered with and recognized by the university and Fraternity and Sorority Life.
- Each social fraternity and sorority will submit a completed copy of the Greek Awards application by the determined deadline each year.
University Support for the Social Fraternity/Sorority Community
All chapters recognized and in good standing with the university are granted the following university privileges:
- use of ASU facilities, equipment, and services, subject to university policies and procedures
- the right to self-governance, through the established policies and procedures of the governing councils and within the parameter of university policies
- access to information about the academic achievement of chapter members, subject to university policy regarding authorized release of student information
- verification of chapter members’ ASU enrollment, subject to university policy regarding authorized release of student information
- inclusion in university and student publications
- eligibility for awards and honors presented to ASU organizations and their members
- permission to collect reasonable dues, sponsor fund-raising events, and solicit funds, subject to university policy
- participation in designated athletic, cultural, social, and other group events, including programs sponsored by its councils
- permission to sponsor programs and activities consistent with the broader aims of the university and with the purposes of their organization
- the right to recruit and select members subject to university
policies as provided for in section 86.14, Title IX, U.S. Education
Act of 1972
and
- other privileges that may derive from membership in one or more of its councils.
| Note: | Support will not be provided to unregistered, unrecognized, or sub-rosa organizations. |
Indemnification Clause
Each social fraternity and sorority organization agrees to defend and indemnify the State of Arizona, the Arizona Board of Regents, and the university, their officers, employees, and agents against all liability and expense, including reasonable attorneys’ fees, and from claims for injury or damages arising out of the performance of or failure to perform any obligation of the organization referenced in this relationship statement.
Cross-References
For more information about university policy regarding social fraternities and sororities, see:
- USI 104–01, “Student Code of Conduct and Student Disciplinary Procedures”
- USI 104–03, “Hazing Prevention”
- USI 106–03, “Alcohol and Other Drugs on Campus.”
-
and
- USI 1302–01, “Student Organization Registration.”
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