USI 1001–05: Use of Residence Hall Outdoor Common Areas

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Effective: 8/1/1985

Revised: 7/1/2007

USI 1001–05: Use of Residence Hall Outdoor Common Areas for Programming

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Purpose [horizontal rule]

To ensure appropriate use of residence hall outdoor common areas for programs

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Source [horizontal rule]

Residential Life

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Policy [horizontal rule]

Only recognized campus organizations are allowed to use residence hall outdoor common areas for programs. Programs generally must end by 9 p.m. on weeknights and 1 a.m. on weekends. Events with amplified sound may not be scheduled during or after the weekend preceding the last week of classes through the end of finals week. Events with organization may be required to submit written notification for community dissemination to the appropriate Residential Life staff member.

No admission fees may be charged. The cost of appropriate security is the responsibility of the campus organization.

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ProcedureD [horizontal rule]

Responsibility	Action
Campus organization	Request Event Guidelines packet from the appropriate Residential Life staff member three weeks in advance. Submit completed Event Guidelines for Facility Use, Campus Programs Guide, and Event Planning Checklist to the appropriate Residential Life staff member two weeks in advance of the event. Comply with all university and residence hall facility and outdoor activities area security, scheduling, and use policies. (This may require that the campus organization representatives consult with the student organizations coordinator.)
Appropriate Residential Life staff member	Approve or disapprove the request, in consultation with each other. Notify the sponsoring organization of approval or disapproval.
	If the event is approved:
	Review use procedures with representatives of the campus organization. Notify the assistant director of Residential Life in writing 10 days in advance that the reservation request has been approved.

endtable

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Cross-References [horizontal rule]

For additional information, see USI 802–01, “Scheduling Outdoor Campus Activities Areas.”

For information about arranging security, see the Police Department Policies and Procedures Manual—PDP 202–01, “Security for Special Events.”

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