|Note:||At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.|
SSM 802–01: Scheduling Outdoor Campus Activities Areas
To manage the use of outdoor space at ASU under the administration of Educational Outreach and Student Services
Educational Outreach and Student Services
ASU has a limited amount of outdoor space (“Space”) under the administration of Educational Outreach and Student Services that may be reserved for use. ASU does not make space available to individuals or non-ASU organizations for private use. Non-ASU organizations may participate in a scheduled event or activity using space if it is sponsored by an ASU-registered student organization or ASU department and is conducted in accordance with applicable ASU policies and requirements. A fee may also be charged for such use.
In order to protect the health and safety of ASU students, employees and guests, non-ASU organizations may be required to obtain and provide proof of insurance prior to the proposed use. Insurance requirements may be waived if the non-ASU organization:
Memorial Union (MU):
Space, as defined in this policy, includes the following areas: Hayden Lawn, Student Services Lawn, and dedicated spaces surrounding the MU. These spaces may be reserved on a first-come, first-served basis. Because of limited availability, only one space per day may be reserved. Special requests may be made for more than one space per day and will be considered based on availability of the spaces. A space may be reserved for up to ten days at one time, except for Hayden Lawn and the MU North Stage, which may only be reserved once per month by the same group.
To reserve MU space:
University departments or registered student organizations sponsoring non-ASU organizations whose goal or purpose is to recruit employees/volunteers and/or educate and inform the ASU community on matters of public concern are permitted to use and reserve space for such purposes. The sponsoring university department or registered student organization would follow the reservation procedure above.
Insurance requirements may be waived if the non-ASU organization:
The following conduct is not permitted:
Event and Meeting Services in the MU is responsible for scheduling the use of the Mall Area. If MU staff finds that an individual or group is interfering with the discipline or normal activities of the university, he or she will determine whether the activity is in violation of this policy and whether the activity will be allowed to continue or should cease.
If it is determined that the activity must terminate, participants will be informed by MU staff:
If, after being notified, the participants do not cease the activity and disperse, Memorial Union staff will consult with the ASU Police Department (ASU PD) to determine whether there is a threat to the safety or well-being of the ASU community or property. If so determined, ASU PD will again instruct participants to disperse and/or leave university property. Failure to comply will result in the invoking of Arizona Revised Statutes (ARS) 13-2911 (“Interference with Peaceful Conduct of Educational Institutions”) and/or other statutes that may apply.
For information on scheduling events on Palo Verde Main lawn, see: