Student Services Manual (SSM)

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Effective: 7/1/1957

Revised: 7/1/2012

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SSM 501–03: Eligibility for Registering and On-Campus Recruiting

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To allow ASU students and alumni the opportunity to use campus career centers for on-campus interviews with prospective employers

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National Association of Colleges and Employers
University policy

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The National Association of Colleges and Employers (NACE) operational procedures serve as the basic guidelines for career services regarding on-campus recruiting. The campus career centers may revise or develop additional procedures for candidates and employers to ensure the effective operation of the centers.

For the purpose of arranging on-campus interviews with qualified individuals, campus career centers provide facilities and services to legal and bona fide businesses, industries, and agencies offering part-time or full-time employment opportunities.

Provided that they adhere to applicable policies and procedures, eligible candidates have the right to meet with representatives of education, business, industry, government, social service agencies, and all branches of the military.

Candidates’ Eligibility

Candidates wishing to register with a campus career center or participate in on-campus recruiting activities must:

  1. be current ASU students


  2. be ASU alumni.
The director or designee reviews and approves or disapproves special cases on an individual basis.

Registration Requirement

Only those candidates who are registered with a campus career center are eligible to participate in on-campus interviews. Special cases may be reviewed and accepted by a professional staff member.


A candidate who was a “no-show” for an interview is restricted from scheduling further on-campus interviews until the candidate meets with a staff member who evaluates a request for reinstatement.

Employers’ Eligibility

Campus career centers adhere to the following guidelines when determining the eligibility of employers to participate in on-campus recruiting and use of services:

  1. Employers must be engaged in activities that are lawful in the state where they are performed.
  2. Employers must recruit on the basis of stated position specifications that are in accordance with fair employment practices.
  3. Recruitment for any position must relate to bona fide existing or anticipated employment opportunities for which reasonable compensation is offered.
  4. Employers must not require a fee from the job candidate in order to be eligible to work for the employer, with the exception of select internship programs; these are decided upon on a case-by-case basis by the career center.
  5. Candidates’ names and/or credentials obtained while recruiting on campus may not be used for subsequent job openings with different employers without written consent by the candidate.
  6. Third-party employers must agree to sign a third-party agreement with the career center prior to recruiting on campus.
  7. Employers must agree to adhere to the standards of ethical conduct and practice outlined by the NACE and detailed by the career center.
  8. Employers must not display unprofessional or inappropriate behavior, or behavior that is not deemed acceptable by campus career center staff, while recruiting on campus.

Scheduling of Specialized Institutions

Campus career centers schedule recruiting services for any school recruiting students through its facilities, provided that the program or programs generally require at least a bachelor’s degree for admission. The director may make exceptions.

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For information on unlawful discrimination, see the Academic Affairs Policies and Procedures Manual—ACD 401, “Nondiscrimination, Anti-Harassment and Nonretaliation.”

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