Student Services Manual (SSM)

Effective: 1/1/1984

Revised: 9/14/2007

SSM 305–04: Reporting Student Work Hours

Purpose

To ensure a uniform system for reporting hours worked by student employees for payroll purposes

Source

Student Financial Assistance Office/Student Employment

Human Resources

Policy

The university issues payroll checks on alternate Fridays.

The payroll check reflects the student’s earnings based on the online timesheet, a tool used by the student to record the hours worked during a two-week period. The Department Time Administrator (DTA) will approve the hours worked prior to the end of the pay period so that payment can be made.

Departments are encouraged to develop their own time-tracking system in order to have the direct supervisor verify the hours worked before they are approved by the DTA. Fraudulent submission of hours not actually worked will result in disciplinary actions for the student.

Student employees must be paid for all hours worked. Employers may not accept voluntary services from any paid employee.

Student employees may not be paid for:

1. vacation leave
2. sick leave

   and

3. holidays, unless work is performed on the holiday.

On- and off-campus departments or units that employ students through the university student employment program must comply with limitations governing work hours. Students should not work more than a total of 40 hours per week. If a student does work in excess of 40 hours in a work week, then the overtime provisions of the Fair Labor Standards Act do apply and departments either have to pay 1.5 times the hourly rate or award 1.5 hours of compensatory time for each hour in excess of 40 hours worked in the work week.

Cross-References

For more information on compensation and student work hours, see:

1. SSM 305–03, “Student Employee Compensation Exceptions”
2. SSM 305–05, “Limitations on Work Hours.”

   and

3. SSM 305–09, “Handling Incidents of Fraud.”

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