Student Services Manual (SSM)

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SSM 204–05 Table

The Office for Graduate Education sends to the Graduation Section the pass/fail form, indicating that the student has passed the oral defense.

The Committee chair submits completed grade change forms to the Recording Section for grades on dissertation and research hours for prior semesters. Current semester grades are reported through the class roster. The Recording Section posts grades to the candidate’s transcript.

The Graduation Section processes any amendments submitted for the Interactive Program of Study (iPOS), and verifies that all requirements on the candidate’s iPOS have been or are being completed prior to the conferral date for the semester in which he or she is applying for graduation.

If the requirements have been completed, the Graduation Section posts the degree that will be reflected on the transcripts on the date of conferral and orders the diploma to be mailed to the student by the vendor selected for diploma printing.

If the requirements have not been completed, the Graduation Section withdraws the student from graduation and notifies the student and the student’s academic unit, in writing, of any discrepancies or of the requirements that have not been met.

The doctoral candidate refiles for a later graduation date.

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