Student Services Manual (SSM)

SSM 204–02 Table

Filing a Master’s or Doctoral Program of Study

The graduate student completes and submits to the department the master’s or doctoral Interactive Program of Study (iPOS) online at My ASU. If assistance is needed, the graduate student talks with the committee chair, committee members, or graduate coordinator. The student makes any necessary revisions and resubmits if necessary.

The academic department verifies that the iPOS meets the specified requirements and submits it to the Graduation Section at the Tempe campus or, if the student is registered at the West campus, Registration Services at the West campus.

The Graduation Section at the Tempe campus or Registration Services at the West campus:

1. helps the student complete any necessary revisions, online course changes, or petitions
2. verifies that the program of study meets the requirements specified in the ASU Graduate Catalog
3. reroutes the IPOS to the department for revisions when necessary
4. submits the student’s iPOS to the Graduate College once it has been verified

   and

5. processes online petitions or course changes for the student when needed.

The Graduate College approves or disapproves the program, returns the approved iPOS for processing to the Graduation Section at the Tempe campus or, if the student is registered at the West campus, Registration Services at the West campus, and notifies the student by e-mail upon approval.

Filing a Petition to the Graduate College

The graduate student uses the online format to file course changes and petitions to the Graduate College, and submits them to the department for approval. If assistance is needed, the graduate student checks with the committee chair, committee members, or graduate coordinator.

For course change petitions, the department verifies the petition meets graduation requirements and then electronically forwards it to the Graduation Section at the Tempe campus or Enrollment Services at the West campus.

For all other petitions, the department verifies that requirements are met and then electronically forwards to the Graduate College.

For course change petitions, the Graduation Section at the Tempe campus or Enrollment Services at the West campus (if the student is registered at the West campus) verifies that the petition adjusts the iPOS to meet the requirements specified in the ASU Graduate Catalog, notifies the student via e-mail of approval, and returns it to the department if not approved.

For all non-course change petitions, the Graduate College reviews and approves the petition and notifies the student via e-mail of approval, or, if not approved, returns it to the department or holds it for further information.

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