Student Services Manual (SSM)

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SSM 204–02 Table

Filing a Master’s or Doctoral Program of Study

The graduate student completes and submits to the department the master’s or doctoral Interactive Program of Study (iPOS) online at My ASU. If assistance is needed, the graduate student talks with the committee chair, committee members, or graduate coordinator. If necessary, the student makes any necessary revisions and resubmits.

The academic department verifies that the iPOS meets the specified requirements and submits it to University Registrar Services. The academic department helps the student complete any necessary revisions, online course changes, or petitions.

University Registrar Services:

  1. verifies that the program of study meets the requirements specified in the ASU Graduate Catalog
  2. reroutes the IPOS to the department for revisions when necessary
  3. submits the student’s iPOS to the Office for Graduate Education once it has been verified

    and

  4. processes online petitions or course changes for the student when needed.

The Office for Graduate Education approves or disapproves the program, returns the approved iPOS for processing to University Registrar Services and notifies the student by e-mail upon approval.

Filing a Petition to the Office for Graduate Education

The graduate student uses the online format to file course changes and petitions to the Office for Graduate Education, and submits them to the department for approval. If assistance is needed, the graduate student checks with the committee chair, committee members, or graduate coordinator.

For course change petitions, the department verifies the petition meets graduation requirements and then electronically forwards it to University Registrar Services.

For all other petitions, the department verifies that requirements are met and then electronically forwards to the Office for Graduate Education.

For course change petitions, University Registrar Services verifies that the petition adjusts the iPOS to meet the requirements specified in the ASU Graduate Catalog, notifies the student via e-mail of approval, and returns it to the department if not approved.

For all non-course change petitions, University Registrar Services reviews and approves the petition and notifies the student via e-mail of approval, or, if not approved, returns it to the department or holds it for further information.

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