Student Services Manual (SSM)

SSM 203–08 Table

The Academic Files Section or Registration Services at the Polytechnic or West campus supplies a parent or guardian requesting access to student records with the instructions required and an Affidavit of Dependency.

The parent or guardian takes the affidavit to be notarized and returns the notarized affidavit with a copy of the parent or guardian’s most recent signed IRS 1040 form to the Academic Files Section of the University Registrar’s Office (SSV 140) or Registration Services at the Polytechnic or West campus.

The Academic Files Section or Registration Services at the Polytechnic or West campus:

1. determines that the affidavit and documents are correct and complete
2. releases the requested records if appropriate

   and

3. files the affidavit for reference for two years and cross-references it on the Student Information System.

The parent or guardian must renew the affidavit every tax year.

Return to SSM 203–08