Student Services Manual (SSM)

SSM 201–13 Table

The student must complete and submit a petition to take a course for the third time to the standards committee of the college in which he or she is enrolled. The college standards committee:

1. reviews the petition and approves or denies it

   and

2. forwards the petition to the Graduation Section of the University Registrar’s Office or Registration Services at the West, Polytechnic, or Downtown Phoenix campus.

If the petition is approved by the college standards committee, the committee notes on the petition whether approval is for the present or a future semester. The Graduation Section of the University Registrar’s Office or Registration Services at the West, Polytechnic, or Downtown Phoenix campus posts the following note on the Person Comment Entry page in OASIS “[Course prefix and number] APPRVD 3X date [date].”

If the petition is denied by the college standards committee, the committee forwards the petition to the Graduation Section of the University Registrar’s Office.

The Graduation Committee prepares and forwards the petition to the University Standards Committee, which approves or denies it, and forwards it to the Graduation Section or Registration Services at the West, Polytechnic, or Downtown Phoenix campus. The committee sends the student a copy of the results of the petition(s) with instructions to contact his or her college.

If the petition is approved, the student contacts the Graduation Section at 480/965–3256, Registration Services at the West campus at 602/543–8203, Registration Services at the Polytechnic campus at 480/727–3278, or Enrollment Services at the Downtown Phoenix campus at 602/496–0372. The Graduation Section or Registration Services at the West, Polytechnic, or Downtown Phoenix campus posts the approval to the Person Comment Entry page in OASIS and directs the student to any registrar site (the Records Information counter at the Tempe campus or Registration Services at the West, Polytechnic, or Downtown Phoenix campus) to register for (or add) the course. The Records Information Section/registrar site checks the Person Comment Entry page in OASIS to verify that the petition was approved.

If the petition is approved before the drop/add deadline for the semester, the Records Information Section or Registration Services at the West, Polytechnic, or Downtown Phoenix campus registers or adds the student back into the course that has been approved to be retaken.

If the petition is approved after the drop/add deadline and before the transaction deadline for the semester, the student must submit either an Initial Registration Request form approved by the dean of the student’s college or a Drop/Add Request form approved by the dean of the college offering the course. The Records Information Section or Registration Services at the West, Polytechnic, or Downtown Phoenix campus registers or adds the course that has been approved to be retaken.

If the petition is approved after the transaction deadline for the semester, the college submits an approved Academic Record Change in order to register or add the course that has been approved to be retaken.

The Records Information Section or Registration Services at the West, Polytechnic, or Downtown Phoenix campus posts the completed course to the student’s transcript.

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