Student Services Manual (SSM)

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Effective: 8/15/1985

Revised: 7/1/2009

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SSM 201–04: Override and/or Overload Authorizations

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Purpose

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To allow a student to register for or add a class that is full, restricted, or in time conflict with another class on the student’s class schedule and/or to allow a student to exceed the maximum course load permitted

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Source

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University Registrar’s Office

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Policy

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Overrides

The department offering a class may issue an override during the registration and drop/add periods allowing a student to register for or add a class that is full, restricted, or in time conflict with another class on the student’s schedule.

Overloads

The department, college, or advising office of a student’s major may issue an overload authorization allowing a student to register for or add classes exceeding the maximum course load allowed.

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ProcedureD

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Responsibility
Action
If requesting an override:
Student
  1. Request approval for an override authorization from the department offering the class. Go to step 3.
If requesting an overload:
  1. Request an overload authorization from the department, college, or advising office of the student’s major.
If the request is approved:
Department approving override or overload
  1. Enter approval information in OASIS, or complete and stamp an override or overload authorization form.
If given an override or overload authorization form:
Student
  1. Take to any registrar site (the Records Information counter at the Tempe campus or Registration Services at the West, Polytechnic, or Downtown Phoenix campus):
    1. the override or overload authorization form
    2. an approved Enrollment Request form

      and

    3. a photo ID.
University Registrar’s Office staff
  1. Process the transaction. Print the study list.
Student
  1. Remain at the registrar site to receive the study list. Review the study list for accuracy.
If the approval is entered in OASIS, complete either steps 7 and 8, or 9 and 10.
  1. Take to any registrar site (the Records Information counter at the Tempe campus or Registration Services at the West, Polytechnic, or Downtown Phoenix campus):
    1. an Enrollment Request form

      and

    2. a photo ID.
University Registrar’s Office staff
  1. Process the transaction. Print the study list. Review the study list for accuracy.
Or, if the student prefers:
Student
  1. Register or add a course online at My ASU
  2. Pay the fees by the fee payment deadline.
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