Staff Personnel Manual (SPP)

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Effective: 7/1/1984

Revised: 7/1/2013

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SPP 704–03: Jury Duty and Material Witness Service Leave Benefits

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Purpose

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To allow employees to be absent from work for jury duty and material witness service

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Source

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Arizona Board of Regents Policy Manual - 6-807

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Applicability

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All regular classified employees, university staff, and non-faculty administrators

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Policy

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Jury Duty

A supervisor will grant paid time off, for a necessary period, to an employee who has been summoned for jury duty. The employee must:

  1. immediately notify the supervisor of the summons
  2. periodically contact the supervisor if the service is prolonged

    and

  3. return to work, if sufficient time remains in the workday, when presence as a juror is not required.

Material Witness Service

An employee called upon for service on a jury or as a subpoenaed witness (other than as a plaintiff or defendant) in an Arizona judicial or administrative proceeding, shall be granted paid time off to perform such service unless:

  1. the testimony or evidence relates to or arises from the employee’s commercial, business, or other personal matters

    or

  2. the testimony or evidence relates to the employee’s own misconduct or unlawful conduct.

An employee who appears in court and provides testimony regarding the personal matters in points (1) and (2) listed above must use accrued vacation leave benefits, compensatory time balance, or take the time without pay.


Requesting Time

Nonexempt (Hourly) Employees

Nonexempt employees should request time by completing a Request for Time Off form and submitting it to the supervisor. If the form is not used, the request needs to be sent via e-mail to the supervisor.

Exempt (Salaried) Employees

An exempt employee should request time by initiating an e-mail to his or her supervisor.

Supervisor

The supervisor must respond to the employee’s request with either an approval or denial and must forward the information to the Department Time Administrator (DTA).

Department Time Administrator

Department Time Administrators should compare approved requests against actual recorded time to ensure accurate processing. The DTA needs to maintain approval documentation for review and audit for a period of three fiscal years.

Note: Departments may establish a different method to request and record time off as long as that method includes creating and maintaining documentation that the supervisor approved the time and that the time was accurately processed by the DTA.

Fees and Travel Reimbursements

An employee must remit his or her jury duty or material witness fees, less travel reimbursement, to ASU Cashiering Services. An employee with FTE between 50 and 100 percent needs to remit only that same percentage of his or her fee.

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