|Note:||At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.|
SPP 504–01: Insurance Coverage
To provide eligible employees with insurance coverage
Consolidated Omnibus Budget Reconciliation Act (COBRA)
Internal Revenue Code § 125
Arizona Administrative Rules and Regulations, R2-5-602 (Supp. 1983–84); -604 (Supp. 1983–84)
Arizona Board of Regents Policy Manual - 6–604
Benefits-eligible classified staff, university staff, and non-faculty administrators
The university offers employees a choice of medical/pharmacy and dental insurances with the employee and the university both contributing, on a variable basis, to the cost of the premium.
In addition, the university provides, at no cost to the employee, basic group term life insurance. The university also offers one or more of the following insurances, with the employee paying the full premium for any coverage elected:
Long-term disability coverage is provided as a provision under an employee’s retirement plan. An employee who is a member of the Arizona State Retirement System (ASRS) shares the cost of coverage with the university; an employee who is a member of the Optional Retirement Plan (ORP) or Public Safety Personnel Retirement System (PSPRS) has the premium paid in full by the university.
Unemployment insurance and workers’ compensation coverage is provided by the university to all employees, not only benefits-eligible employees.
Available insurance coverage is subject to change by the Arizona Legislature, the Arizona Board of Regents, or the university at any time.
Enrollment in medical, dental, vision, supplemental and dependent life, and short-term disability benefits must be completed with the Office of Human Resources (OHR), Benefits Design & Management Office, in writing, within 30 calendar days of eligibility. Voluntary benefits can be elected at any time but may be subject to initial guaranteed issue amounts.
Hiring managers and departments are responsible for notifying newly eligible employees of their benefits rights and enrolling them in New Hire Orientation before the end of the 30-day enrollment period. See the Benefits Enrollment dashboard for a listing of employees who have not completed the enrollment process.
Employees rehired by the university or who transfer from the Arizona Board of Regents, Northern Arizona University or the University of Arizona should contact the OHR Benefits Design & Management office for information on effective dates.
Unemployment insurance and workers’ compensation are effective the date of hire for all employees.
Benefit elections can be changed during the annual open enrollment period or may be changed when there is an eligible qualifying life event. Qualifying life events are regulated by IRS § 125 and may include, but are not limited to, changes in the following:
An employee has 30 calendar days from the date of the qualifying event to notify the OHR Benefits Design & Management office, in writing, to be eligible to make election changes.
When there is a loss of eligibility, covered employees and covered dependents can continue certain health coverages for a period up to 18 or 36 months provided they meet the criteria specified by federal COBRA regulations for a qualifying event. Loss of coverage qualifying events include, but are not limited to, separation from employment, reduction in hours worked, divorce or legal separation, Medicare eligibility, loss of dependent status, or death of the employee.
Conversion and portability rights are provided in accordance with life insurance plan provisions when there is a loss of eligibility due to a qualified life event, which may include, but are not limited to, separation from employment and reduction in hours worked.
There are no provisions to continue short-term or long-term disability coverage upon loss of eligibility.
Voluntary benefits are portable and direct billing arrangements may be made with the vendor.
See the Office of Human Resources Benefits Web page for more information.
HR forms are also available on the Web site.
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