SPP 405: Request for a Manual Warrant/Paycheck

To define when requests will be honored and to identify how to process a request for a manual warrant/paycheck

University policy

ASU employees

Employees and campus departments are responsible for submitting all payroll-related documents by the deadlines in the payroll calendar. Human Resources (HR) will make every effort to process documents for employees up to and including the day of the actual payroll run (three working days before checks are issued). Departments should contact HR when last-minute adjustments are needed.

All requests for a manual warrant/paycheck must be signed by the employee, the authorized Advantage account signer, and the VP/dean/nonacademic director (or designee) and delivered to Human Resources by a departmental representative other than the employee listed on the request. A manual warrant/paycheck will normally be issued for approved requests within 48 hours.

The departmental representative will be contacted when the manual warrant/paycheck is ready for pickup.

Manual warrants/paychecks must be picked up by the receiving employee within 48 hours from the time the department is notified that the warrant/paycheck is complete, or the warrant/paycheck will be added to the employee’s next regular warrant/paycheck.

Manual warrants/paychecks will not be issued for gross pay less than $50 or for fewer than 20 hours in a pay period.

Requests for manual warrants/paychecks cannot be approved until the employee completes the new employee packet, including U.S. Citizenship and Immigration Services Form I-9.

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