Staff Personnel Manual (SPP)

Effective: 7/1/1978

Revised: 7/1/2013

SPP 404–01: Assignment to Special Duty

Purpose

To provide compensation for special duty assignment

Sources

Arizona Board of Regents Policy Manual - 6-402

University policy

Applicability

All regular classified employees, university staff, and non-faculty administrators

Policy

Assignment to special duty is the reassignment of an employee outside of his or her regular position:

1. to fill a business need while another employee is out on a leave of absence
2. to meet the needs of a special project of limited duration

   or

3. to staff a vacancy on an interim basis without observing established hiring and recruiting procedures.

Jobs within the same Market Reference Point (MRP) have duties and responsibilities that are similar and would not provide additional compensation. Assignments to special duty shall be for a period of not less than 30 days to a maximum of one year.

An employee may assume the title of the job of the special duty assignment. The employee will not change employment categories because of a special duty assignment.

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Special Duty Compensation

An employee will be compensated for special duty assignment based on an analysis of the degree to which the duties and responsibilities of the special duty job are assumed.

In consultation with the Office of Human Resources (OHR) Partners and/or Compensation, an administrative official will determine the effective date, which needs to be at the beginning of a pay period, and the amount of the salary adjustment for the special duty assignment.

Assignment to a Job in a Higher Market Zone

An employee must assume the majority of duties and responsibilities of a special duty job and meet the job’s minimum qualifications in a higher assigned market zone range to be eligible to receive a salary adjustment in the special duty job’s market zone.

If the majority of the duties and responsibilities of a special duty job in a higher assigned market zone are assumed, the employee’s salary will be increased within the pay range established for the special duty job consistent with established in-category promotion or promotion guidelines (whichever is applicable). The employee’s salary will be increased to a level commensurate with the special duty job, equitable within the department and university with respect to comparable positions, and based on available funding.

Assignment to a Job in a Lower Market Zone

An employee who is assigned to a special duty job in a lower market zone will retain his or her current salary.

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Salary Increases Occurring during Special Duty Assignment

An employee is eligible to receive any performance and/or other salary increases granted while on assignment to special duty. The salary adjustments will be based on the employee’s regular classification and compensation rate prior to the assignment to special duty.

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Compensation after Special Duty Assignment

The employee must return to his or her regular salary rate, including any performance and/or other salary increases, when the special duty assignment has been completed.

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