Staff Personnel Manual (SPP)

Effective: 7/1/1978

Revised: 7/1/2010

SPP 404–01: Assignment to Special Duty

Purpose

To provide compensation for special duty assignment

Sources

Arizona Board of Regents Policy Manual - 6-402

University policy

Applicability

Regular classified, service professional, and administrative employees

Policy

Assignment to special duty is the reassignment of an employee outside of his or her regular pay grade:

1. to fill a business need while another employee is out on a leave of absence
2. to meet the needs of a special project of limited duration

   or

3. to staff a vacancy on an interim basis without observing established hiring and recruiting procedures.

Jobs within the same pay grade have duties and responsibilities that are similar and would not provide additional compensation. Assignments to special duty shall be for a period of not less than 30 days to a maximum of one year.

An employee may assume the title of the job of the special duty assignment. The employee will not change employment categories because of a special duty assignment.

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Special Duty Compensation

An employee will be compensated for special duty assignment based on an analysis of:

1. the market-based, assigned pay range of the special duty job, if appropriate

   and

2. the degree to which the duties and responsibilities of the special duty job are assumed.

In consultation with the Office of Human Resources (OHR) Compensation, an administrative official will determine the effective date and the amount of the salary adjustment for the special duty assignment.

Assignment to a Job in a Higher Pay Range

An employee must assume the majority of duties and responsibilities of a special duty job and meet the job’s minimum qualifications in a higher assigned market grade range to be eligible to receive a salary adjustment in the special duty job’s pay range.

If the majority of the duties and responsibilities of a special duty job in a higher assigned market grade range are assumed, the employee’s salary will be increased within the pay range established for the special duty job. The employee’s salary will be increased to a level commensurate with the special duty job, equitable within the department and university with respect to comparable positions, and based on available funding.

Assignment to a Job in a Lower Pay Range

An employee who is assigned to a special duty job in a lower pay range will retain his or her current salary.

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Salary Increases Occurring during Special Duty Assignment

An employee is eligible to receive any performance and/or other salary increases granted while on assignment to special duty. The salary adjustments will be based on the employee’s regular classification and compensation rate prior to the assignment to special duty.

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Compensation after Special Duty Assignment

The employee must return to his or her regular salary rate, including any performance and/or other salary increases, when the special duty assignment has been completed.

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