Staff Personnel Manual (SPP)

Effective: 2/16/1995

Revised: 4/1/2011

SPP 402–05: Promotion (Competitive or Noncompetitive)

Purpose

To permit university departments to provide promotional opportunities to classified, service professional, and administrative employees who have demonstrated increased knowledge, skills, duties, and responsibilities

Source

Arizona Board of Regents Policy Manual - 6–402

Applicability

Regular classified, service professional, and administrative employees

Policy

Promotion is defined as the action of advancing to a higher grade and funds have been identified for salary adjustment purposes.

Typically, a promotion occurs when an individual’s demonstrated performance, contributions, and competencies are recognized by assuming the role and the associated responsibilities of a job classification in a grade higher than the one currently occupied and which may or may not be within the job family in which the incumbent is currently.

A change from classified to service professional or service professional to an administrative employment category may be considered a promotion due to an organizational change or significant change in the scope (duties and responsibilities) of the job classification.

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Competitive Promotion

A competitive promotion occurs when an opening is filled through a candidate selection process and the selected candidate is internal (a current active employee of ASU) with the candidate moving into a classification in a higher grade.

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Noncompetitive Promotion

A noncompetitive promotion occurs when an employee’s current job classification is changed to reflect a significant change in the scope (duties and responsibilities) and higher grade that is a result of an organizational need or to recognize the increased skills and competencies that the employee has demonstrated in the prior classification.

For administrative staff positions, the president, appropriate vice president, or designee may promote a service professional or current administrator as deemed appropriate and necessary for the respective college/department within the guidelines of administrative service. The salary will be commensurate with the position and responsibilities. The Compensation department of OHR is available to assist by reviewing relevant market data, internal comparisons, and/or other benchmarks.

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Reclassification

A reclassification is a change in title/classification without a salary change to recognize a change in the described duties and responsibilities.

The effective date of the actions should occur during the pay period in which the change is approved by the vice president/provost or designee.

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Notification to Employees

As noted in SPP 403–08, promotions with salary adjustments as well as reclassifications will be communicated to affected employees in writing, identifying present salary and title, salary adjustment amount, new salary and title, and effective date of the adjustment. The notification will be under the signature or electronic approval of the employee’s supervisor or higher authority. Departments should also maintain a copy for their records. University-wide salary adjustment programs will follow this same procedure; however, signature authority is the university’s Chief Human Resources (OHR) Officer.

Additional Information

For assistance on salary administration, please see “Manager’s Guide, Compensation and Salary Administration.”

Cross-Reference

For related information, see SPP 403–08, “Salary Administration.”

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