SPP 402–01: Classification of Positions

To assign a classification, employment category, and salary range/rate to all classified, service professional, and administrative positions

Arizona Board of Regents Policy Manual - 6–101; –102; –301; –402

University policy

New, vacant, or filled classified, service professional, and administrative positions

Administrative officials and Human Resources (HR) work together in partnership to determine the appropriate classification for new, vacant, or filled positions. Classification or reclassification of vacant or filled positions is subject to availability of funds.

In the event that mutual agreement cannot be reached, the appropriate person with higher authority in the unit will make the final decision after considering the administrative official’s and HR perspectives. After a classification decision has been made, the administrative official is responsible for obtaining necessary approvals and documenting the decision in the employee’s departmental personnel file.

Human Resources consults with administrative officials to assign an appropriate employment category based on duties performed and reporting relationships within the organizational structure. Each employment category has specified benefits and conditions of service.

Titles are assigned to an employment category based on the definitions in SPP 002. The categories of employment covered within this policy are classified, service professional, and administrative employees.

Factors considered in determining the appropriate classification include:

1. the position’s duties, responsibilities, related experience, education or training, and other requirements, such as licenses or certifications, that are minimum qualifications for the job
2. the organization’s need for the identified classification
3. the organizational structure and the relationship of this position compared to other positions within the department

   and

4. the minimum qualifications of the identified classification met by the incumbent (for filled positions).

Salaries for new or existing classified employees must be in conformance with SPP 403-02, “Establishing Rates of Pay.”

Service Professional and Administrative

New positions in the administrative category require approval of the respective campus provost; service professional positions require the approval of vice provost or designee.

Human Resources will provide administrative officials with market salary rates, if available, or internal salary rate information for service professional and administrative employee positions.

Classified Staff

When an employment category assignment change has been recommended and approved, the employee has the option of remaining in the current category or accepting the new employment category. If the new employment category is accepted, all benefits and conditions of that new category will also be accepted.

Service Professional and Administrative

Employee assignment category changes for service professionals and administrators can be made only at the end of the appointed period.

The effective date of classification actions will be the beginning of the pay period following vice president/provost or designee approval.

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