SPP 319: Driver’s License Monitoring
To ensure that employees whose jobs require driving have a valid driver’s license
Arizona Administrative Code (A.A.C.), Rule R2-10-207.12
All university employees required to operate vehicles or motorized equipment requiring possession of a valid driver’s license
A department has the authority to prohibit an employee from operating vehicles or motorized equipment on the job if any question exists about the validity of his or her driver’s license. The department may place the employee on vacation leave with pay or on suspension without pay subject to a suspension-without-pay hearing, if vacation leave accrual is exhausted, until:
The department may terminate a newly hired employee without two weeks’ notice or pay, if
The department may terminate on two weeks’ notice an employee whose driver’s license is revoked or suspended or otherwise becomes invalid during the probationary period. The terminated employee will have no right to a hearing or appeal.
An employee must report any change in the validity of his or her driver’s license to the immediate supervisor on the next work day or next shift. Changes in the validity of an operator’s license include:
An employee who fails to report a change in the status of his or her driver’s license may be subject to appropriate disciplinary action, including termination under the conditions described in SPP 809, “Discipline” and SPP 1011, “Involuntary Termination.” An employee reporting the suspension or loss of his or her license is prohibited from driving vehicles or motorized equipment on university business until:
The department may assign the employee to other job duties not requiring a driver’s license or may place the employee on vacation leave with pay or on suspension without pay, depending on vacation leave accrual. If the employee is to be suspended without pay, he or she has a right to a hearing under SPP 809 before the effective date of the action.
An employee who knowingly operates vehicles or motorized equipment on university business under an expired, suspended, or revoked driver’s license will be subject to immediate disciplinary action which may include:
An employee who is reassigned to a new position will be subject to the salary ranges of the new position. If reassignment or demotion will result in a salary decrease, the employee has a right to a hearing under SPP 809 before the effective date of reassignment.
An employee’s job responsibilities may change as a result of promotion, transfer, reorganization, change in job assignment, or other similar employment action to require possession of a valid driver’s license. If such an employee cannot provide proof of a valid driver’s license at the time job duties change, he or she is provided a 30-day period from the effective date of reassignment to provide proof of a valid driver’s license. During the 30-day period, the department may place the employee on temporary assignment, special assignment, or other assignment. If reassignment will result in a salary decrease, the employee has a right to a hearing under SPP 809 before the effective date of reassignment. If the employee cannot provide proof of a valid driver’s license at the end of the 30-day period, he or she will be subject to one of the actions described in “Disciplinary Action” in this policy.
An employee whose job responsibilities require operation of vehicles or motorized equipment may become disabled or otherwise unable to maintain a valid driver’s license or to operate a vehicle after the date of hire. If such an employee has medical documentation stating that he or she is unable to operate vehicles or motorized equipment, the department (in consultation with the employee, OHR, ADA coordinator, and the University Office of General Counsel) will determine whether reasonable accommodation, including temporary reassignment, transfer, or other appropriate action, can be provided. If reasonable accommodation cannot be provided, the employee may be subject to permanent reassignment or termination, at the department’s discretion, subject to SPP 801, 809, and 1011.
For related information see:
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