Staff Personnel Manual (SPP)

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Effective: 10/30/1987

Revised: 7/1/2010

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SPP 1104: Job References

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Purpose

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To provide information in response to job reference requests from prospective employers

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Source

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Arizona Revised Statutes § 23–1361

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Applicability

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Classified, service professional, and administrative staff

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Policy

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Supervisors may provide a requesting employer information concerning a current or former staff member’s education, training, experience, qualifications, or job performance to be used for the purpose of evaluating the staff member for employment. Information may be provided orally or in writing. A copy of any written communication must be sent to the staff member’s last known address.

Supervisors are immune from civil liability in connection with providing information to a prospective employer unless all of the following are found to exist:

  1. the information is false

    and

  2. the information tends to bring the staff member into disrepute, contempt, or ridicule

    and

  3. the information is acted on to the harm of the staff member by the prospective employer

    and

  4. the supervisor knows the information is false or entertains serious doubts about its truth.

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Additional Information

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For additional information on job references, please review the Office of General Counsel’s Web page on “Employee References.”

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Cross-Reference

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For related information, see SPP 1101, “Personnel Records.”

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