Staff Personnel Manual (SPP)

Effective: 10/30/1987

Revised: 7/1/2010

SPP 1104: Job References

Purpose

To provide information in response to job reference requests from prospective employers

Source

Arizona Revised Statutes § 23–1361

Applicability

Classified, service professional, and administrative staff

Policy

Supervisors may provide a requesting employer information concerning a current or former staff member’s education, training, experience, qualifications, or job performance to be used for the purpose of evaluating the staff member for employment. Information may be provided orally or in writing. A copy of any written communication must be sent to the staff member’s last known address.

Supervisors are immune from civil liability in connection with providing information to a prospective employer unless all of the following are found to exist:

1. the information is false

   and

2. the information tends to bring the staff member into disrepute, contempt, or ridicule

   and

3. the information is acted on to the harm of the staff member by the prospective employer

   and

4. the supervisor knows the information is false or entertains serious doubts about its truth.

Additional Information

For additional information on job references, please review the Office of General Counsel’s Web page on “Employee References.”

Cross-Reference

For related information, see SPP 1101, “Personnel Records.”

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