Staff Personnel Manual (SPP)

Effective: 7/1/1978

Revised: 1/22/2008

SPP 1007: Processing Terminations of Employment

Purpose

To provide information to terminating classified, service professional, and administrative employees and to ensure the return of university property

Sources

Arizona Revised Statutes § 23–353

University policy

Applicability

Classified, service professional, and administrative employees who terminate employment with the university

Policy

All regular classified, service professional, and administrative employees terminating employment with the university may request information from Human Resources (HR) relating to insurance conversion rights and retirement contribution options. Information for terminating employees is available from the Exiting Employee Web Page of the Human Resources Web site.

Employees who are retiring should schedule an appointment with Human Resources before deciding on their retirement date.

Probationary classified employees terminating during the probationary period will be compensated for accrued vacation as part of their notice period.

---

Limited Employees

Employment may be terminated at any time during a limited employee’s appointment period. No advance written notice is required, but written notification is recommended.

---

Advance Notice

Employees who resign or retire are expected to give as much advance notice to the university as possible, and a minimum notice of two weeks is recommended. This notice may be given orally; however, the employee is responsible for providing the supervisor with a written letter of resignation or retirement. The employee may withdraw any resignation by written notification to the supervisor no later than the third working day after the resignation is tendered. If no withdrawal is submitted during this period, the resignation shall be final unless both the supervisor and the employee agree that the resignation may be withdrawn.

---

Payment of Wages

Employees who terminate will be paid all wages due no later than the regular payday for the pay period during which the termination occurred. If requested by the employee, such wages will be paid by mail.

---

University Property

All employees who terminate their employment for any reason must return all university property, including but not limited to: identification cards, computers/laptops, cameras, cell phones, keys, tools, or equipment no later than the final day of employment. Failure to return property may result in an investigation for theft by ASU Police Department. In addition, ASU will report as income to the Internal Revenue Service the value of the unreturned items, as determined by ASU Property Control, being the original cost or fair market value, whichever is higher.

Cross-References

For further information, see the Academic Affairs Policies and Procedures Manual:

1. ACD 123, “Misuse of University Assets”

   and

2. ACD 125, “Computer, Internet, and Electronic Communications.”

For information regarding key control, see the Police Department Policies and Procedures Manual— PDP 206,“Building Access Services.”

skip navigation bar

---

SPP manual | ASU policies and procedures manuals | Index of Policies by Title | SPP manual contact | Human Resources Web site

Back to Top