Student Enrollment Services Policies and Procedures Manual (SES)

SES policies are now found in USI.

The Student Enrollment Services Policies and Procedures Manual (SES) and the Student Affairs Policies and Procedures Manual (STA) have merged. As of November 1, 2006, the material previously found in these manuals is housed in the University Student Initiatives Policies and Procedures Manual (USI). The links provided below take readers to the corresponding USI policies.

Table of Contents

Note:

When you click on a policy number, the policy will display in a new window. The Table of Contents window will remain “behind” the policy window, so you can return to the Table of Contents to view other policies. PC users may wish to resize their browser windows or use their “Task Bar” to toggle between windows.

000 Introductory Material

100 General Policies

200 University Registrar

300 Student Financial Assistance

400 Undergraduate Admissions

000–00

000 Introductory Material - Back to Top

001 Introduction

100 General Policies - Back to Top

101 Student Records

101–01 Release of Student Information

101–02 Lost, Stolen, or Inappropriately Disclosed Student Records Information

101–03 Student E-Mail

200 University Registrar - Back to Top

201 Registration

201–01 Registration for Classes—General Policy

201–02 Instructor-Initiated Drop of a Student for Nonattendance

201–03 Drop/Add of Classes

201–04 Override and/or Overload Authorizations

201–05 Registration and Drop/Add after the Published Deadline

201–06 Repeating Courses

201–07 Administrative Registration Holds on Student Enrollment

201–08 Withdrawal from Classes—General Policy

201–09 Withdrawal from Classes for Medical/Compassionate Reasons

201–10 Instructor Withdrawal of a Student for Disruptive Classroom Behavior

201–11 Change of Degree/Major/Campus

201–12 Canceling Classes for the Semester

201–13 Petition to Take a Course for the Third Time

201–14 Withdrawals after the Published Deadline

201–18 Military Activation of Students

202 Readmissions and Course Equivalencies

202–01 Readmission of Undergraduate Students

202–02 Readmission Requiring Reinstatement from Academic Disqualification of Undergraduate Students

202–03 Reinstatement from Academic Disqualification of Continuing Undergraduate Students

202–04 Undergraduate Transfer Credit Evaluations

202–05 Comprehensive Examinations for Undergraduate Course Equivalence

202–06 Academic Renewal

202–07 deleted

203 Academic Record

203–01 Grade Change

203–02 Academic Record Change

203–03 Ordering Official Transcripts

203–04 Student Self-Imposed Holds

203–05 Duplication of Credit by an Undergraduate Student

203–06 Deletion of a “D” or “E” Grade Received by an Undergraduate Student in an Undergraduate Course

203–08 Affidavit of Dependency for Release of Records

203–09 Grade of Incomplete

204 Graduation

204–01 Undergraduate Program of Study

204–02 Master’s and Doctoral Programs of Study

204–03 Application for Graduation for Bachelor’s and Master’s Candidates

204–04 Application for Graduation for Doctoral Candidates

204–05 Verifying Degree Completion—Doctoral Candidates

204–06 deleted

204–07 Awarding Posthumous Degrees

204–08 Declaration of Graduation

205 Residency Reclassification

205–01 Residency Reclassification—General Policy

205–02 Residency Reclassification Appeals

206 Veterans Benefits

206–01 Eligibility for Veterans Affairs Educational Benefits

206–02 Deferred Payments for Veterans for Tuition, Required Books, Materials, and Supplies

206–03 Payments for Chapter 31, Vocational Rehabilitation Veterans, for Tuition, Required Books, Materials and Supplies, and Parking Services

300 Student Financial Assistance - Back to Top

301 Eligibility and Awarding

301–01 Financial Aid Eligibility

301–02 Enrollment Status

301–04 Satisfactory Academic Progress

301–06 Awarding/Expected Contribution

301–07 Summer Financial Aid

301–08 Student and Parent Reviews

301–09 Independent Student Review

301–10 Disbursement of Financial Aid Funds

301–11 Handling Incidents of Fraud, Misrepresentation, and Misappropriation

301–13 Aid for Students Completing Graduate Preparatory Course Work

302 Loans

302–01 Emergency Short-Term Loans

303 Scholarships

303–03 Institutional Recruitment Scholarship Deferment Guidelines

303–04 Resident Scholar Transfer

304 Student Employment—General Policies

304–01 Student Employment Program

304–02 Continuing Student Employment

304–03 Nondiscrimination—Equal Employment Opportunity

304–04 Nondiscrimination—Sexual Harassment

304–05 Student Job Vacancy

304–06 Nepotism—Student Employment

304–07 Student Employment Eligibility Criteria

304–08 Employment of Nonimmigrant International Students

304–09 Academic Withdrawal

304–10 Responsibilities of Participants in Student Employment Programs

304–11 Student Employee Termination

304–12 Student Employee Grievances

304–13 Student Employee Emergency Hires

304–14 Student Employment Records

304–15 Duration of Employment for Graduating Student Employees

305 Student Employment—Compensation and Benefits

305–01 On-Campus Student Employee Compensation

305–02 Changes to Student Wage Level

305–03 Student Employee Compensation Exceptions

305–04 Reporting Student Work Hours

305–05 Limitations on Work Hours

305–06 Rest Periods

305–07 Injury on the Job

305–08 Student Employment Status

305–09 Handling Incidents of Fraud

305–10 Change in Pay Rate within the Current Wage Level

306 Student Employment—Federal Work-Study Program

306–01 Federal Work-Study Employment Program

306–02 Off-Campus Federal Work-Study Program—Employer Eligibility

306–03 Award Periods—Federal Work-Study Program

306–04 Change in Federal Work-Study Program Award

306–05 Federal Work-Study Program Award Limit/Termination of Employment

306–06 Community Service Program

307 Student Employment—Off-Campus Hourly Program

307–01 Off-Campus Hourly Student Employment Program—Employer Eligibility

400 Undergraduate Admissions - Back to Top

401 Admissions Standards

401–01 Transfer Credit Evaluation

401–02 Transfer Credit Appeals

402 Residency

402–01 Residency—General Guidelines

Manual contact


000	Introductory Material
100	General Policies
200	University Registrar
300	Student Financial Assistance
400	Undergraduate Admissions

	000–00
000 Introductory Material - Back to Top
001	Introduction
100 General Policies - Back to Top
101	Student Records
101–01		Release of Student Information
101–02		Lost, Stolen, or Inappropriately Disclosed Student Records Information
101–03		Student E-Mail
200 University Registrar - Back to Top
201	Registration
201–01		Registration for Classes—General Policy
201–02		Instructor-Initiated Drop of a Student for Nonattendance
201–03		Drop/Add of Classes
201–04		Override and/or Overload Authorizations
201–05		Registration and Drop/Add after the Published Deadline
201–06		Repeating Courses
201–07		Administrative Registration Holds on Student Enrollment
201–08		Withdrawal from Classes—General Policy
201–09		Withdrawal from Classes for Medical/Compassionate Reasons
201–10		Instructor Withdrawal of a Student for Disruptive Classroom Behavior
201–11		Change of Degree/Major/Campus
201–12		Canceling Classes for the Semester
201–13		Petition to Take a Course for the Third Time
201–14		Withdrawals after the Published Deadline
201–18		Military Activation of Students
202	Readmissions and Course Equivalencies
202–01		Readmission of Undergraduate Students
202–02		Readmission Requiring Reinstatement from Academic Disqualification of Undergraduate Students
202–03		Reinstatement from Academic Disqualification of Continuing Undergraduate Students
202–04		Undergraduate Transfer Credit Evaluations
202–05		Comprehensive Examinations for Undergraduate Course Equivalence
202–06		Academic Renewal
202–07		deleted
203	Academic Record
203–01		Grade Change
203–02		Academic Record Change
203–03		Ordering Official Transcripts
203–04		Student Self-Imposed Holds
203–05		Duplication of Credit by an Undergraduate Student
203–06		Deletion of a “D” or “E” Grade Received by an Undergraduate Student in an Undergraduate Course
203–08		Affidavit of Dependency for Release of Records
203–09		Grade of Incomplete
204	Graduation
204–01		Undergraduate Program of Study
204–02		Master’s and Doctoral Programs of Study
204–03		Application for Graduation for Bachelor’s and Master’s Candidates
204–04		Application for Graduation for Doctoral Candidates
204–05		Verifying Degree Completion—Doctoral Candidates
204–06		deleted
204–07		Awarding Posthumous Degrees
204–08		Declaration of Graduation
205	Residency Reclassification
205–01		Residency Reclassification—General Policy
205–02		Residency Reclassification Appeals
206	Veterans Benefits
206–01		Eligibility for Veterans Affairs Educational Benefits
206–02		Deferred Payments for Veterans for Tuition, Required Books, Materials, and Supplies
206–03		Payments for Chapter 31, Vocational Rehabilitation Veterans, for Tuition, Required Books, Materials and Supplies, and Parking Services
300 Student Financial Assistance - Back to Top
301	Eligibility and Awarding
301–01		Financial Aid Eligibility
301–02		Enrollment Status
301–04		Satisfactory Academic Progress
301–06		Awarding/Expected Contribution
301–07		Summer Financial Aid
301–08		Student and Parent Reviews
301–09		Independent Student Review
301–10		Disbursement of Financial Aid Funds
301–11		Handling Incidents of Fraud, Misrepresentation, and Misappropriation
301–13		Aid for Students Completing Graduate Preparatory Course Work
302	Loans
302–01		Emergency Short-Term Loans
303	Scholarships
303–03		Institutional Recruitment Scholarship Deferment Guidelines
303–04		Resident Scholar Transfer
304	Student Employment—General Policies
304–01		Student Employment Program
304–02		Continuing Student Employment
304–03		Nondiscrimination—Equal Employment Opportunity
304–04		Nondiscrimination—Sexual Harassment
304–05		Student Job Vacancy
304–06		Nepotism—Student Employment
304–07		Student Employment Eligibility Criteria
304–08		Employment of Nonimmigrant International Students
304–09		Academic Withdrawal
304–10		Responsibilities of Participants in Student Employment Programs
304–11		Student Employee Termination
304–12		Student Employee Grievances
304–13		Student Employee Emergency Hires
304–14		Student Employment Records
304–15		Duration of Employment for Graduating Student Employees
305	Student Employment—Compensation and Benefits
305–01		On-Campus Student Employee Compensation
305–02		Changes to Student Wage Level
305–03		Student Employee Compensation Exceptions
305–04		Reporting Student Work Hours
305–05		Limitations on Work Hours
305–06		Rest Periods
305–07		Injury on the Job
305–08		Student Employment Status
305–09		Handling Incidents of Fraud
305–10		Change in Pay Rate within the Current Wage Level
306	Student Employment—Federal Work-Study Program
306–01		Federal Work-Study Employment Program
306–02		Off-Campus Federal Work-Study Program—Employer Eligibility
306–03		Award Periods—Federal Work-Study Program
306–04		Change in Federal Work-Study Program Award
306–05		Federal Work-Study Program Award Limit/Termination of Employment
306–06		Community Service Program
307	Student Employment—Off-Campus Hourly Program
307–01		Off-Campus Hourly Student Employment Program—Employer Eligibility
400 Undergraduate Admissions - Back to Top
401	Admissions Standards
401–01		Transfer Credit Evaluation
401–02		Transfer Credit Appeals
402	Residency
402–01		Residency—General Guidelines

Manual contact