Sun Devil Athletics Manual (SDA)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.


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Effective: 10/24/1994

Revised: 7/1/2014

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SDA 501: Student-Athlete Grievances

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Purpose

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To allow recourse for a student-athlete who has a complaint or grievance

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Source

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Sun Devil Athletics

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Applicability

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Student-athletes

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Policy

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The goal of Sun Devil Athletics (SDA) is that all student-athletes are treated fairly, and believe that they have been treated fairly, with respect to all aspects of their student-athlete experience at ASU. To this end, student-athletes have available to them a number of policies and procedures through which they may file an appeal or a grievance in those circumstances they believe such actions are warranted. A brief overview of these options is provided below. A student-athlete who is unsure about which of these policies or procedures should be followed is invited to discuss the matter with his or her head coach. Other sources of advice include the senior associate director of athletics, the faculty athletics representative, and the director of athletics. It should be emphasized that, in addition to any SDA policies and procedures, student-athletes always have available to them the normal university procedures that are available to all students. A student-athlete who wishes to obtain more information about these normal university services should contact the Office of the Deputy Vice President/University Dean of Student Affairs.


Availability of Outside Assistance

The policies and procedures described herein are designed primarily for the resolution of issues raised by student-athletes within SDA, although in some cases appeals to groups outside of SDA also are specified as part of the grievance procedures. It should be emphasized, however, that for any issue and at any stage in the grievance/appeals processes summarized herein, a student-athlete may contact the faculty athletics representative for advice and assistance in seeking an appeal or in the resolution of a grievance. Further, at the request of the student-athlete, the faculty athletics representative may participate in any meeting involving the sport administrator or the director of athletics. The faculty athletics representative is not an employee of SDA and reports directly to the Office of the President.


Distribution

This grievance procedure is printed in the Student-Athlete Handbook and is reviewed at each team eligibility meeting at the beginning of each academic year.

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Procedures

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Cancellation/Reduction of Financial Aid

If a student-athlete’s financial aid is cancelled or reduced during the academic year, or from one academic year to the next, the student-athlete should discuss the matter with the head coach.

If the issue is not resolved, the student-athlete and head coach meet with the member of the senior SDA staff who has been designated as the sport administrator.

If the issue is not resolved at this level, the student-athlete, head coach, and sport administrator meet with the director of athletics.

If the issue is not resolved at this level, the student-athlete contacts the faculty athletics representative to initiate the appeal procedures specified under National Collegiate Athletic Association (NCAA) regulations.

The faculty athletics representative makes the appropriate arrangements for the appeal to a financial aid committee comprised of individuals outside of SDA. The decision of this financial aid committee is final.


Refusal to Grant a Transfer Release

An NCAA member institution that wishes to visit with an ASU student-athlete about transferring to that institution is required by NCAA rules to obtain:

  1. permission to contact the student-athlete

    and

  2. an agreement to release the student-athlete to transfer to that institution.

These approvals are to be granted by the director of athletics (or designee).

A student-athlete who wishes to discuss the possibility of transfer to another NCAA member institution must request a release from the head coach.

If the request is denied, the student-athlete and head coach meet with the sport administrator.

If the release is not granted, the student-athlete, head coach, and sport administrator meet with the director of athletics.

If the request is not granted at this level, the student-athlete contacts the faculty athletics representative, who makes the appropriate arrangements for an appeal to the Eligibility Appeals Subcommittee of the Sun Devil Faculty Athletic Board. The decision of this committee is final.


Sexual Harassment

SDA does not have a separate or supplemental policy on sexual harassment. The information below is available to student-athletes, as it is available to all students; however, it is included in the ASU Student-Athlete Handbook.

The student-athlete must file a complaint with the Office of Student Life Judicial Affairs. The form may be downloaded from the Office of Student Life—Student Judicial Affairs Web site.

The Office of Student Life Judicial Affairs officer meets with the complainant and determines an appropriate course of action for follow-up.

A complaint involving a university employee may be filed with the Office of Equity and Inclusion. See ACD 402, “Amorous Relationships,” for the policy and procedures for filing.


Student-Athlete Code of Conduct

The “Student-Athlete Code of Conduct” is contained in each annual edition of the ASU Student-Athlete Handbook. The policy refers readers to the Eligibility Appeals Committee of the Sun Devil Faculty Athletic Board.

Should a student-athlete choose to grieve the decision of the director of athletics to remove the student-athlete from participation in SDA-provided support activities (e.g., access to the weight room, academic support facilities), practice, or competition, the student-athlete must request a meeting with the director of athletics.

If relief is not granted to the satisfaction of the student-athlete, he or she contacts the faculty athletics representative, who makes the appropriate arrangements for an appeal to the Eligibility Appeals Committee of the Sun Devil Faculty Athletic Board. The eligibility appeals process is found in “Sun Devil Faculty Athletic Board: Statement of Policies and Procedures,” 5.02.


Decisions Made/Actions Taken by Sun Devil Athletics Coaches and/or Staff

A student-athlete may grieve a decision made or actions taken by a head coach or another SDA employee as follows:

  1. Discuss the issue with the head coach or the SDA employee who made the decision or took the action.

If the issue is not resolved:

  1. Request a meeting with the sport administrator and the head coach or SDA employee.

If the issue is still not resolved:

  1. Request a meeting with the director of athletics to be attended also by the head coach or SDA employee and the sport administrator.

The decision of the director of athletics is final.


Ineligibility for Practice or Competition Under Institutional Rules

ASU has established academic requirements that student-athletes must satisfy as a condition of eligibility for both practice and competition. These requirements are in addition to any Pacific-12 Conference or NCAA rules.

In the event that a student-athlete is determined by the Office of the Faculty Athletics Representative to be ineligible for practice or competition because of these institutional rules, the student-athlete and the director of athletics:

  1. file an appeal, in writing, to the Office of the Faculty Athletics Representative
    Note: The faculty athletics representative is authorized by the Sun Devil Faculty Athletic Board to waive the practice or ineligibility sanctions at his or her discretion.

If such a waiver is not granted:

  1. request that the faculty athletics representative arrange for an appeal by the student-athlete to the Eligibility Appeals Subcommittee of the Sun Devil Faculty Athletic Board.
    Note: The decision of this subcommittee is final.

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