Sun Devil Athletics Manual (SDA)



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Effective:11/1/2016

Revised:              

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SDA 109: Arizona State University Official Visit Policy

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Purpose

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Sun Devil Athletics seeks to provide guidelines and procedures for official visits by student athletes to Arizona State University in accordance with NCAA rules and regulations. [horizontal rule]

 

Source

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Sun Devil Athletics (SDA)

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Applicability

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Athletics coaches and staff, and student-athletes

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Policy

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I.  Arizona State University's Recruiting Philosophy

The core principles of Arizona State University's Sun Devil Athletics department (SDA) are Championship Performance, Integrity, and Graduation. These principles serve as the starting point for the commitment that SDA and its sports programs have made to excel on the playing filed, in the classroom, and in the community. SDA's recruiting philosophy is designed to further that commitment by attracting young men and women who have character and whose conduct is consistent with the expectations of ASU, the Pac-12 Conference, and the NCAA.

II.  Policy Development and Maintenance

ASU's original official visit policy draft in 2004 was a result of a committee convened to review existing sport-specific polices, research best practices, and draft a new policy along with its related forms. The committee, comprised of various members of SDA's administrative and coaching staffs, created a draft policy that was reviewed and approved by SDA senior administration. In accordance with NCAA legislation, the official visit policy has been reviewed and updated every four years (2008, 2012, and 2016.) This policy has been reviewed by SDA senior sport administrators and the Office of General Counsel and will be forwarded to ASU's President for his signature. The policy will be published on SDA's Compliance Office website, https://sundevilcompliance.asu.edu.

III.  Official Visit Experience

The main purpose of the official visit at ASU is to provide prospective student-athletes (prospects) a comprehensive view of what their lives would be like if they choose to become an ASU student-athlete. To accomplish that goal, components of an official visit at ASU may include:

  • Meetings with the academic coach assigned to a prospect's sport and other members of the Office of Student-Athlete Development;
  • Meetings with faculty members in areas of academic interest;
  • Meetings with coaching staffs and members of athletics teams;
  • Tours of academic facilities (e.g.,computer labs, quiet study and tutoring rooms, structured study lab, tutorial coordinator area, etc.);
  • Tours of campuses, residential housing, and athletics facilities; and/or
  • Attendance at SDA events and practices.

IV.  Official Visit Guidelines

ASU and the NCAA have rules and regulations related to providing official visits to prospects. These rules are summarized below.

Hosts — Only current student-athletes who are enrolled full-time (unless approved as part-time under NCAA legislation) will be allowed to act as student-athlete hosts. If possible, student-athlete hosts will be of the same gender and participate in the same sport as the prospects.

Campus tours — Campus tours may only be provided by designated student-athlete hosts, SDA coaches or staff, or students who are designated in a manner consistent with ASU's policy for providing campus tours (e.g., Devil's Advocates.) Individuals who are involved solely in administrative functions (e.g., student workers employed by SDA, including any that work with an individual sports program, that stuff envelopes or handle complimentary admissions) may not lead or accompany prospects on tours.

Transportation — Only coach-class commercial flights will be used to transport prospects (and their parents or legal guardians) to and from ASU's campus. Transportation on the official visit at ASU will be provided only by the use of standard vehicles, including institutional, SDA staff member, and student-athlete automobiles and golf carts. If necessary, larger automobiles (without added amenities) may be rented to transport multiple prospects and their parents or legal guardians. In no case will a prospect or a prospect's parents or legal guardians be permitted access to any of these vehicles on their own.

Lodging — ASU will provide standard lodging for prospects and their parents or legal guardians within a 30-mile radius of ASU's Tempe campus (“30-mile radius of ASU”.) Standard lodging is defined as a normal hotel room with no special accessories or upgrades (e.g., Jacuzzis, suites.) Additionally, with the exception of basketball and football visits, ASU may only pay for lodging expenses for parents or legal guardians that occur within the 48-hour visit period, regardless of whether they arrive with the prospect before the 48-hour time period begins.

Meals — Meals provided to prospects and the family members accompanying them will be comparable to those provided to student-athletes during the academic year. A reasonable snack (e.g., pizza, hamburger, salad, etc.) may be provided in addition to three meals per day. Host entertainment money may be used for additional prospect meals. All meals must occur within a 30-mile radius of ASU.

Entertainment — Entertainment activities on official visits are permitted only within a 30-mile radius of ASU. A student host is provided a maximum of $40.00 USD per day to be used to cover entertainment expenses for the prospect and his/her parents or legal guardians. A student host may be provided an additional $20.00 USD per day for each additional prospect he/she entertains.

Curfew/Unstructured time — It is at each sport's discretion to set a curfew for the prospect and student host to follow during an official visit.

Prohibited activities — The following activities are prohibited during an official visit.

    • The use of alcohol or illegal substances (Note: if a parent or legal guardian of a prospect wishes to consume alcohol at a meal a separate bill will be obtained and paid from the sport's Foundation account);
    • The use of strippers, gentlemen's clubs or their equivalent;
    • The use of sexual activity as a recruiting device;
    • Activities that violate Arizona or federal law;
    • Gambling or gaming activities;
    • The use of personalized recruiting aids (e.g., personalized jerseys, personalized audio/video scoreboard presentations, and decorative items or special additions to any location the prospect will visit regardless of whether the items include the prospect's name or picture); and
    • Game-day simulations (e.g., stand in the “spirit tunnel” for pre-game introductions.)

V.  Responsibilities of Coaches and Student Hosts

Under NCAA and ASU rules and regulations, head coaches are responsible for the recruiting activities of their staffs. With respect to ASU's recruiting policies, head coaches are expected to educate their personnel, student-athletes, and prospects regarding the recruiting guidelines for official visits that are included in this policy. Head coaches are also responsible for their staff's adherence to the policy.

Before an official visit, coaches and student-athlete hosts are required to review and sign the Official Visit – Student Host Guidelines Form. During the visit, coaches will meet with each prospect, and if applicable, any accompanying family members, to explain ASU's official visit policy. Coaches and prospects will review and sign the Official Visit – Prospective Student-Athlete Guidelines Form.

VI.  Official Visit Process

For Official Visit forms and procedures see: Sun Devil Athletics Compliance

VII.  Sanctions/Penalties

Depending on their nature and circumstances, violations of ASU's recruiting policy may lead to penalties imposed at the discretion of the head coach, sport administrator, and/or Vice President of University Athletics. Penalties for student-athletes may include community service, the loss of athletics aid, suspension from practice and/or competition, or expulsion from the team. Penalties for a prospect may include immediate termination of the visit or the prospect's recruitment. Penalties for coaches, staff members and other individuals involved with recruiting visit, may include letters of admonishment or reprimand, the temporary loss of recruiting privileges, or termination of employment. In addition, the sport may have the number of official visits reduced for the current or subsequent academic year. All violations of NCAA rules will be reported in accordance with SDA's Rules of Violation Reporting policy.

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