Research and Sponsored Projects Manual (RSP)

RSP 509–04 Table

The Grant & Contract Accountant  (GCA) notifies the principal investigator and department administrator of the deficit via e-mail as soon as it is identified.

The principal investigator:

1. works with Grant and Contract Accounting (GCA), the department chair or center/institute director, and/or the college dean to identify alternate source of funds

   and

2. has an authorized signer on the identified alternate funding source agency/org authorize GCA via e-mail to transfer deficit in accordance with applicable cost accounting regulations.

The GCA transfers expenditures from the deficit agency/org to the identified alternate funding source agency/org. If an alternate source of funds is not identified by the principal investigator within required time frame, the GCA:

1. transfers deficit to the principal investigator’s Investigator Incentive Award account

   and/or

2. contacts the department chair, center/institute director, or college dean for an unrestricted account for transfer of the deficit balance

   and/or

3. transfers the deficit balance to the center/institute/college Research Incentive Distribution account.

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