Research and Sponsored Projects Manual (RSP)

Effective: 4/1/1987

Revised: 11/1/2008

RSP 507–01: Request to Revise a Sponsored Project Agreement

Purpose

To ensure that ASU and sponsor approve any modification or revision to the sponsored project agreement

Sources

Arizona Board of Regents Policy Manual

Office for Research and Sponsored Projects Administration (ORSPA)

Policy

Revisions to sponsored project agreements, such as budget revisions, time extensions, or key personnel changes, must be approved by the university and, in some cases, by the sponsor. Federal sponsors provide the university with a great deal of latitude to institutionally approve many revisions without the need for obtaining agency approval. A matrix is available from your Sponsored Projects Officer, illustrating the requirements of many federal agencies. Where university approval is authorized, ORSPA has a responsibility to review the request for revision and ascertain that it meets all agency requirements.  The mechanism for this review/approval process is submission of the “Request for University Prior Approval,” Form RSP 507-02.

Every sponsor and award is different, and faculty and staff are encouraged to contact the assigned ORSPA sponsored projects officer to discuss the individual needs and requirements of the agency and the project.  If institutional approval is not authorized and formal sponsor approval is required, the request should be in writing and co-signed by the Office for Research and Sponsored Projects Administration (ORSPA), the authorized university representative for sponsored projects.

Revisions to sponsored project agreements should not be implemented prior to receipt of formal approval from the university and, if required, the sponsor. Revisions implemented without prior approval, and the costs associated with them, may be disallowed. Disallowed costs must be removed from the sponsored project account and transferred to an alternate source of funding to be identified by the principal investigator.

For more information on how RSP policies are implemented during each phase of a project, see the ORSPA Web site.

Cross-References

For more information about the University Prior Approval System, see RSP 409, “Spending on a Pending Federal Award Project Prior to its Designated Start Date.”

skip navigation bar

---

RSP manual | ASU policies and procedures manuals | Index of Policies by Title | RSP manual contact | ORSPA Web site

Back to Top