Research and Sponsored Projects Manual (RSP)

Effective: 1/1/1992

Revised: 8/2/2010

RSP 503–05: Subcontracts/Subaward Agreements

Purpose

To assure university compliance with federal, state, and ABOR requirements for the issuance of subcontracts/subawards

Sources

United States. Office of Management and Budget. OMB Circular A-110, Uniform Administrative Requirement for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, Subpart C, Procurement Standards

United States. Office of Management and Budget. OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations

Code of Federal Acquisition Regulations (FAR) Part 44

Department of Defense FAR Supplement (DFAR) Subpart 244

Arizona Board of Regents Policy Manual - 3-801, “University Procurement Code”

Applicability

This policy applies to all subcontracts or subawards issued by ASU under a sponsored project. It is the responsibility of the Office of Research and Sponsored Projects Administration (ORSPA) to ensure that proposed subcontracts are compliant with applicable federal, state, and ABOR laws, regulations, and statutes. ORSPA will exercise due diligence in the review, evaluation, and selection of subcontracts/subawards to make certain that an appropriate and compliant subcontract/subaward is awarded

Policy

The ORPSA director and/or his/her designee(s) has the responsibility, on behalf of ASU, to conduct or be involved in all formal negotiations with subcontractors/subawardees to establish contractual relationships under all sponsored projects. The director’s involvement is intended to assure, to the maximum extent practical, that the procurement:

1. provides open and free competition
2. does not present a conflict of interest
3. complies with all federal, ABOR, and university statutes, regulations, and policies

   and

4. is properly documented.

ORSPA will determine whether prior approval is required to initiate or amend a subcontract/subaward, based on sponsor terms and conditions. ORSPA will include, as flow-down provisions, all applicable clauses in the ASU award. Subcontract/subaward agreements are obligated using the ASU financial system in place upon agreement execution.

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