RSP 503–03: Consultants, Guest Lecturers, and Other Professional Services for Sponsored Projects
To define consultants, guest lecturers, and other professionals on sponsored projects
48 Code of Federal Regulations §§ 1.000 to end (1986)
Office for Research and Sponsored Projects Administration (ORSPA)
Office of Human Resources
Purchasing and Business Services
Consultants are independent contractors that provide professional services to the university. University employees are ineligible to be consultants on sponsored projects.
Some federal sponsors require specific prior approval for each consultant. The allowable charge for consultants on grants or contracts is limited by the federal maximum daily rate. Under some conditions, a bidding process may be required before a consultant may be authorized to begin work.
The principal investigator (PI) must provide documentation of consultant costs and compliance with federal, sponsor, and university regulations.
ACD 510–04, “Intra-Institution of Higher Education (IHE) Consulting,” and federal regulations provide that intra-IHE consulting is expected and, as such, extra compensation may be granted only in “unusual cases.”
Formal written consultant contracts must be signed by an Arizona Board of Regents authorized official. The director of Purchasing and Business Services is one of a limited number of officials at the university authorized by the board to enter into contracts and is the recommended signatory on all professional services contracts (see the Purchasing and Business Services Policies and Procedures Manual–PUR 202, “Contract Signature Authority”).
Payment of consultants on sponsored projects must be in compliance with university policy and procedures as outlined in the Financial Services Policies and Procedures Manual (FIN)–FIN 421-01, “Guest Lecturers, Consultants, and Other Independent Contractors.”
For authoritative references, see RSP 101, “General Research Policy.”
For other university policies that govern the use of consultants, see:
For university policies that govern personnel on sponsored projects, please see RSP 502–01, “Personnel Employed on Sponsored Projects.”
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