Research and Sponsored Projects Manual (RSP)

[ASU logo]

RSP 103 Table 3

Award and Project Management

  1. Establish a Sponsored Project Account (see RSP 501)
  2. Compliance and Assurances Management

    Compliance

    1. Human Subjects (see RSP 201–01)
    2. Care & Use of Laboratory Animals (see RSP 202)
    3. Radiation Safety (see RSP 203)
    4. Hazardous Waste Management (see RSP 204)
    5. Biosafety (see RSP 205)
    6. Objectivity in Research—Disclosure of Financial Interests and Management of Conflicts of Interest (see RSP 206)
    7. Scientific Diving (see RSP 207)
    8. Misconduct in Research (see RSP 210)

    Assurances

    1. Security Clearances (see RSP 213–01)
    2. Certification of a Drug-Free Workplace (see RSP 213–02)
    3. Procurement Integrity (see RSP 213–03)
  1. Personnel Management
    1. Staff the project (see RSP 502–01)
    2. Charge leave, absences, and sabbatical costs for personnel paid from sponsored projects (see RSP 502–02)
    3. Document the effort and pay of university employees paid from a sponsored project, including contributed effort designated as cost sharing (see RSP 502–03)
  1. Purchasing Management
    1. Approve purchase requests for sponsored projects and internal grants (see RSP 503–01)
    2. Understand the criteria for justifying and managing cash advances (see RSP 503–02)
    3. Hire Consultants, Lecturers, and Other Professionals (see RSP 503–03)
    4. Understand restrictions on any purchase from a university employee (see RSP 503–04)
    5. Understand ORSPA’s role in developing, negotiating, and administering subcontracts and subgrants (see RSP 503–05)
  1. Travel Management
    1. Sponsored Projects travel (see RSP 504–01)
    2. Verify that requests for conference registration and travel, made by project staff (ASU employees) are allowable (see RSP 504–05)
  1. Equipment and Property Management
    1. Equipment Acquisition (see RSP 505–01)
    2. Donated or Loaned Property (see RSP 505–02)
    3. Property Management (see RSP 505–03)
    4. Space Rental and Equipment Use Fees for Research (see RSP 505–04)
    5. Disposal of Equipment Acquired with Federal Funds (see RSP 505–05)
  1. Project Finances Management
    1. Understand the required documentation for reimbursement of out-of-pocket expenses (see RSP 506–01)
    2. Understand how to justify reassignment of an expense initially charged against another source of funds to a sponsored project account (see RSP 506–02)
    3. Comply with requirements for identifying, authorizing, and documenting cost sharing contributions (see RSP 506–03)
    4. Understand acceptable options for covering project costs when a sponsor fails to meet its financial obligation (see RSP 506–04)
    5. Comply with federal requirements concerning consistent treatment of direct costs, and facilities & administrative (F&A) costs (overhead or indirect costs) (see RSP 508–01, –02)
  1. Award Modifications
    1. Secure ASU and sponsor approval for any modification or revision to a sponsored project agreement (see RSP 507–01)
    2. Determine which administrative actions can be streamlined as a result of expanded authorities granted to ASU by certain federal sponsors (see RSP 409)
    3. Assess/modify project budgets when there are changes in the university’s negotiated facilities & administrative rates during the performance period of the sponsored project (see RSP 508–02)
  1. Project Closeout
    1. Coordinate the closeout of a sponsored project (see RSP 509–01)
    2. Submit all reports and deliverables required by the funding agency (see RSP 509–02)
    3. Dispose of residual balances on fixed price agreements (see RSP 509–03)
    4. Cover deficits on project account(s) (see RSP 509–04)
  1. Understand how the university manages public access to sponsored project information and award records (see RSP 510–01)
  2. Participate in audits and programmatic reviews (see RSP 510–02).

Return to RSP 103