Purchasing and Business Services Manual (PUR)

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Effective: 3/1/1985

Revised: 11/1/2009

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PUR 502–05: Consortium Contracts

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Purpose

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To allow the use of consortium or cooperative contracts

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Sources

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Arizona Board of Regents Policy Manual - 3-808
Purchasing and Business Services

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Background

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The university is a member of the Educational and Institutional (E and I) Cooperative Service, a nonprofit cooperative buying association of higher education institutions. Contracts entered into by the E and I Cooperative Service with various vendors are available to the university at predetermined prices, terms, and delivery.

However, if an E and I Cooperative Service contract was not competitively bid, it may not be used for transactions expected to exceed $50,000.

The university also has cooperative purchasing agreements with Maricopa County and the Maricopa County Community College District.

The university is also a member of the Strategic Alliance for Volume Expenditures, a consortium of local municipalities and school districts.

The university may also participate in U.S. Communities contracts and the Western States Contracting Alliance contracts.

Arizona State University, Northern Arizona University, and the University of Arizona are all part of the legal entity of the Arizona Board of Regents.

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Policy

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The university may sponsor or participate in cooperative purchasing agreements with nonprofit educational or public health institutions, other state agencies, or political subdivisions.

Unless a specific E and I Cooperative Service contract was competitively bid, it may not be used for transactions expected to exceed $50,000. A buyer may consider an E and I Cooperative Service contract as one of the quotes when conducting an informal solicitation. A buyer may access an E and I contract for transactions under $35,000.

The university may access a contract issued by Maricopa County, the Maricopa County Community College District, any of the members of the Strategic Alliance for Volume Expenditures, by Northern Arizona University, and by the University of Arizona.

General Services Administration (GSA) contracts, cooperative buying agreements, or consortium contracts of any type cannot be used as substitutes for required competitive bidding unless these contracts have been publicly bid in a manner substantially similar to the process the university would use if it had conducted the public competitive solicitation.

Public competitive solicitations done either by Northern Arizona University or the University of Arizona are all done in the name of the parent entity, the Arizona Board of Regents. Accordingly, and with the concurrence of the respective supplier(s), the university may access any contract resulting from a public competitive solicitation done by either Northern Arizona State University or the University of Arizona.

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Cross-References

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For related information on contracts, see:

  1. PUR 502–03, “Award of Contract for Goods and Services”
  2. PUR 502–04, “State Contracts”
  3. PUR 504–01, “Contract Time Span”

    and

  4. PUR 504–02, “Contract Forms.”

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