|Note:||At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.|
PUR 402–04: Printing
To provide for the university’s printing needs
Arizona Board of Regents Policy Manual - 3-803
Purchasing and Business Services
All requests for printing
University policy defines how departments acquire printing services and products. Printing acquisition at ASU is divided into four categories, and departments must follow procedures for each category:
For all printing needs, departments must comply with the University’s Graphic Standards.
Departments order business cards, letterhead and stationery, and envelopes directly through the ASU Print & Imaging Lab at the Polytechnic campus. To contact the ASU Print & Imaging Lab, call 480/727–1636.
If a print job costs less than $5,000 and the department pays using a Purchasing Card (preferred) or a Departmental Limited Value Purchase Order, the department may obtain printing from a source/supplier as the department chooses. Purchasing and Business Services recommends that departments use print suppliers under contract. Contracted printers are located on the SunMart site.
If a print job costs between $5,000 and $99,999, the department obtains three quotes (preferably from print suppliers under contract). If the department wishes to use the lowest quote and pay for the work with a Purchasing Card, the department must e-mail the quotes, the last four digits of the Purchasing Card number, and the cardholder’s name to the P-Card Administrator and the print commodity buyer.
Should the department wish to use a supplier that did not submit the lowest quote, the department must also include a detailed justification for using that supplier. Purchasing and Business Services will review the request and decide whether or not to increase the department’s requested Purchasing Card limits to allow the transaction for the print job.
If a print job costs $100,000 or more, the department must send detailed specifications to the print commodity buyer so that Purchasing and Business Services can do a formal solicitation for the printing.
For related information on bidding, see:
For related information on sole source and emergency procurements, see: