Purchasing and Business Services Manual (PUR)

Effective: 7/1/1992

Revised: 11/1/2009

PUR 402–04: Printing

Purpose

To provide for the university’s printing needs

Sources

Arizona Board of Regents Policy Manual - 3-803

Purchasing and Business Services

Applicability

All requests for printing

Background

The university has many resources for obtaining printing: various in-house technologies, the services of ASU Print & Imaging Lab (a program of the College of Technology and Innovation—Department of Technology Management); the contract Williams Express Design, Copy & Print program at the Polytechnic campus; the Copy & Digital Printing Services program at the West campus; and a number of contracted outside print firms. These services are accessed through Purchasing and Business Services. In addition, the university operates copy centers in the libraries on the Tempe campus.

Policy

Departments must obtain all stationery, envelopes, and business cards through Purchasing and Business Services. Departments may obtain copy and print services from the on-campus copy and print centers in any dollar amount. Departments must obtain all off-campus print work expected to cost $2,500 or more through Purchasing and Business Services. Purchasing and Business Services will send these completed print specifications to one or more of the print firms under contract for a bid. Purchasing and Business Services will assign the work to the firm with the lowest bid. Departments may request that a firm that has historically done a particular piece participate in the quoting process. If this firm submits the lowest bid, meets the requirements established by Purchasing and Business Services, and is a small business, it will be assigned the work.

For print jobs costing $1,000 or less (other than stationery, envelopes, or business cards), departments have the option of using a Purchasing Card, Departmental Limited Value Purchase Order, or Payment Voucher to obtain such work on their own.

For print jobs costing more than $1,000 but less than $2,500 (other than stationery, envelopes, or business cards), departments have the option of obtaining such work on their own, but must use a Purchasing Card for payment.

Procedures for requesting print work and for accessing on-campus copy and print centers are on the respective entities' pages on the university Web sites.

Cross-References

For related information on bidding, see:

1. PUR 302–02, “On-Campus Goods and Services List”
2. PUR 303–03, “Preparation of Specifications and Response Evaluation Criteria”
3. PUR 305–01, “Bidding Requirements for Procurements Costing Less than $35,000”
4. PUR 305–02, “Bidding Requirements for Procurements Costing at Least $35,000 but Less than $50,000”
5. PUR 306–01, “Bidding Requirements for Procurements Costing $50,000 or More”
6. PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $50,000 or More”
7. PUR 501–01, “Information to Vendors”
8. PUR 501–02, “Advertising for Bids”

   and

9. PUR 501–03, “Bid Security and Performance and Payment Bonds.”

For related information on sole source and emergency procurements, see:

1. PUR 303–02, “Sole Source Procurement/Justification”

   and

2. PUR 307–01, “Emergency Orders.”

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