Purchasing and Business Services Manual (PUR)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.


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Effective: 3/30/1984

Revised: 11/12/2014

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PUR 401–05: Used Equipment

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Purpose

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To allow for the purchase of used equipment

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Source

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University policy

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Policy

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Used equipment may be purchased if it meets the standards required by the user and results in a saving for the university. The requisition must contain a statement that:

  1. the equipment has been inspected by the requestor
  2. the condition of the equipment is as represented
  3. the equipment meets the requirements of the user

    and

  4. the best interest of the university will be served by the purchase of the used equipment.

Purchasing and Business Services is responsible for ensuring that the purchase price is reasonable.

Used equipment costing $100,000 or more must be competitively bid, using normal purchasing procedures.

Note: State law prohibits purchases from employees except as a result of a public competitive bid.

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Cross-References

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For information on restrictions on purchases from employees, see PUR 103, “Conflict of Interest.”

For information on the cost analysis of procurements, see PUR 303–04, “Cost Analysis.”

For information relating to equipment purchase, see the Financial Services Policies and Procedures Manual—FIN 405–02, “Capital Purchases Near Fiscal Year-End.”

For information relating to equipment purchase for sponsored programs and internal grant programs, see the Research and Sponsored Projects Policies and Procedures Manual:—RSP 503–01, “Purchase Requests for Sponsored Projects and Internal Grant Programs.”

For information relating to equipment acquisition and property management for sponsored projects, see the Property Control System Policies and Procedures Manual:

  1. 200 Section, “Acquisition of Equipment”

    and

  2. PCS 602, “Sponsored/Unscheduled Inventories.”

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