Purchasing and Business Services Manual (PUR)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.


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Effective: 7/1/1978

Revised: 11/12/2014

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PUR 401–04: Books and Periodicals

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Purpose

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To delegate the responsibility for purchasing books and periodicals

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Source

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University policy

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Policy

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Purchase of Books, Periodicals, and Subscriptions for Library Use

The libraries of Arizona State University have unique requirements that call for special procedures regarding order forms, receipts of merchandise, and payments to suppliers.

Therefore, the chief procurement officer delegates the authority and responsibility for the purchase of books and periodicals for library use to the university librarian and the director of the John J. Ross-William C. Blakely Law Library.


Purchase of Textbooks for Classroom Use

All textbooks for classroom use that are purchased with university funds will be purchased through the Sun Devil Bookstores.


Purchase of Books for Departmental Reference Use

Single copies of books purchased for reference and not used in the classroom may be directly purchased by a department via one of the university’s small order programs, especially the Purchasing Card or the Departmental Limited Value Purchase Order (PDLVPO).


Purchase of Periodicals and Subscriptions for Other Use

Periodicals and subscriptions for classroom, reference, or other uses may be purchased using any university purchasing procedure. The preferred procedure is one of the university’s small order programs, such as the Purchasing Card.

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Cross-References

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For information on ordering textbooks, see the Academic Affairs Policies and Procedures Manual—ACD 305–05, “Reporting Date, Office Hours, and Ordering Textbooks.”

For information on ordering books for sponsored projects and internal grant projects, see the Research and Sponsored Projects Policies and Procedures Manual—RSP 503–01, “Purchase Requests for Sponsored Projects and Internal Grant Programs.”


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