Purchasing and Business Services Manual (PUR)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.


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Effective: 3/1/1965

Revised: 11/12/2014

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PUR 307–01: Emergency Orders

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Purpose

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To establish procedures for handling emergency procurements

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Source

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Arizona Board of Regents Policy Manual - 3-803

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Policy

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Since the goal of an emergency procurement is to remedy a situation that endangers lives or property or threatens the continuation of vital programs, the department staff who identified the emergency are expected to contact Purchasing and Business Services immediately and to hand-carry any needed documents and approvals to Purchasing and Business Services. The buyer in Purchasing and Business Services will obtain whatever competition is appropriate under the specific circumstances of the emergency and place the order as quickly as possible.


Emergency Procurements Costing $100,000 or More

Requests for emergency procurements costing $100,000 or more must be accompanied by an approved Request for Waiver of Bidding Requirements form.


Emergency Procurements Costing $5,000 or Less

As departments may place these orders directly through one of the small-dollar purchasing programs, especially the Purchasing Card, Purchasing and Business Services normally is not involved in such orders.


Emergency Procurements Costing More Than $5,000 but Less Than $100,000

The chief procurement officer, associate director of Purchasing and Business Services, or assistant director of Purchasing and Business Services can waive competition if appropriate under the specific circumstances of the emergency.

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Procedure

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The procedure for emergency orders is found on the Purchasing and Business Services Web site.

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Cross-Reference

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For further information on the waiver of bidding requirements, see PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $100,000 or More.”


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